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Writing an Email
AZUCENA JOCELYN ROJA
Created on February 14, 2024
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Transcript
Formal and Informal Email
By Jocelyn Rojas
index
Introduction
Key Elements of an Email
Formal vs. Informal Email Communication
Practice
Conclusion
tell me about your experiencies with email communication
introduction
Email purpose
Overall, the purpose of an email is to facilitate effective communication, information exchange, collaboration, and relationship-building in various personal and professional contexts. An email must be short and clear. Use clear and straightforward language to ensure that your message is easily understood. Keep the email concise by focusing on the main points and avoiding unnecessary details or lengthy explanations.
Key elements
Recipient
For an email
Carbon copy
Subject line
Salutation
Email body
Closing
Signature
formal vs informal Email
Informal email
Formal Email
Typically professional contacts, clients, employers, professors, etc. used for professional communication, business transactions, or official matters. Subject line must be clear and concise, often including a brief summary of the email's content. Formal greetings such as "Dear Mr." Generally longer with detailed explanations or formalities included. Neat and structured with proper formatting (paragraphs, bullet points, etc. Polite, professional language with standard grammar and vocabulary. Expected response time may be shorter due to the formal nature of communication. Formal closing phrases such as "Sincerely," "Best regards," "Yours faithfully," etc.
Usually for friends, family members and colleagues you are familiar with. Used for casual communication, personal updates, making plans, or informal requests Subject line may be more creative or personalized, reflecting the content of the email Casual greetings like "Hi" or "Hey" Typically shorter lenght, focusing on direct communication without excessive detail and less rigid formatting, may include conversational tone, slang, colloquial languag emoticons or informal fonts/colors. Response time may vary depending on the relationship and urgency of the message. Informal closings like "Cheers," "Thanks," "Best," "Take care," etc.
formal vs informal Email
Informal email
Formal Email
Time to practice
we are ready
Finally, before you click send, always give your email a once-over. Make sure your email is free of types, the punctuation makes sense (avoid using too many exclamation points), and that your syntax is correct.