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FORMAL & INFORMAL EMAIL WRITING

ISABEL

Created on February 8, 2024

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Transcript

SEMI-FORMAL EMAIL WRITING

Notebook & Pencil

How to write emails? Do we use the same language for formal and informal emails?

SEMI-FORMAL EMAILS to people with = STATUS

EMAILS 1 &2:You have just obtained a job in a new enterprise.Samples of writing your colleagues to introduce yourself.

+ info

An e-mail introducing yourself

Lorem ipsum dolor

  • Is this email formal or informal?
  • How can you tell?

+ info

SEMI-FORMAL EMAILS

There are a group of phrases you can always use when writing a SEMI-FORMAL email or FORMAL emails

+ info

SEMI-FORMAL GREETING EXPRESSIONS

Dear + name,

Hello + name,

See you soon,

Best wishes,

Hello everyone,

SEMI-FORMAL EMAILSINTRODUCING YOURSELF

CLASIFY THE SENTENCES BELOW

1-To introduce yourself. 2-Used to talk about your professional profile 3-Used to say how you feel about working in that new enterprise

  • a. My name is Helen Mirren
  • b. Best regards,
  • c. I'm looking forward to meeting you
  • d. I have six years experience in working as a ..... in the .... department of the..... company
  • g. I am very excited about moving to (city) and working with you all
  • h. I am thrilled at working for...
  • i. I am new in the Human Resources Department
  • j. I used to work at.....
  • k. I am excited about coming to work at....
  • l. I am looking forward to meeting and working with you
  • e. My previous job was CEO of ...... at the..... company
  • f. Please, feel free to contact me if you have any questions

CLASIFY THE SENTENCES BELOW

SEMI-FORMAL EMAILSINTRODUCING YOURSELF

1-To introduce yourself. 2-Used to talk about your professional profile 3-Used to say how you feel about working in that new enterprise

  • a. My name is Helen Mirren
  • b. Best regards,
  • c. I'm looking forward to meeting you
  • d. I have six years experience in working as a ..... in the .... department of the..... company
  • e. My previous job was CEO of.... at the .....company
  • f. Please, feel free to contact me if you have any questions
  • g. I am very excited about moving to (city) and working with you all
  • h. I am thrilled at working for...
  • i. I am new in the Human Resources Department.

j. I used to work at..... k.. I am excited about coming to work at... l. I am looking forward to meeting and working with you

CONNECTORS YOU CAN USE

1- COORDINATING CONJUNCTIONS: to connect equal structures -Linking similar ideas: and -Contrasting ideas: but He prepared the project, but he didn't finish it

-The linking words must be placed between the two contrasting ideas.But is a conjunction and is used with a comma or no punctuation mark. However may be preceded by a full stop or a semi-colon

-However: To connect contrasting ideas. -Last month, I went to the cinema. However, I didn't enjoy the movie.- I'm a big fan of this author; however, I haven't read this last novel.

USEFUL CONNECTORS: Coordinating conjuctions

Harry will give a presentation on how to use the intranet and Martha (will give one) on the use of spreadsheets.

I am very excited about moving to Madrid and working with you all

Please can you check the office supplies in the storeroom and order anything we need?

You don't need to have your presentations ready yet but don't forget to bring your laptops

Our departmental meeting will be delayed; however, it won´t be cancelled.

✍️

choose the right option

Dear/ Welcome colleagues, I would like to introduce me/myself as the new Account Executive in your department. My name is María Villegas. Before I joined this company, I was working in a similar position in a very small company in Sweden. However, I wanted /am wanting to work for a larger company so I am really excited to be working by/for this company. Please feel free to contact me by email or phone if/so you have any questions. I am very much look forward to meet/meeting you all in person. I'm looking forward to working with you/all/everyone. Best regards, / Truly yours, María

✍️

choose the right option

Dear/ Welcome colleagues, I would like to introduce me/myself as the new Account Executive in your department. My name is María Villegas. Before I joined this company, I was working in a similar position in a very small company in Sweden. However, I wanted /am wanting to work for a larger company so I am really excited to be working by/for this company. Please feel free to contact me by email or phone if/so you have any questions. I am very much look forward to meet/meeting you all in person. I'm looking forward to working with you/all/everyone. Best regards, / Truly yours, María

Introduce myself

I wanted to

work for

look forward to meeting you

BEST REGARDS,

FORMAL EMAIL WRITING

Notebook & Pencil

There are formulaic language to use in FORMAL emails. It is very important to use the right language

FORMS OF ADDRESSING PEOPLE

  • Match column A with column B

COLUMN B

COLUMN A

Mr + surname,

For WOMEN

Mrs + surname,

For MARRIED WOMEN

Miss + surname

For UNMARRIED WOMEN

Ms + surname

For MEN

FORMS OF ADDRESSING PEOPLE

Mr + surname,

For MEN

Mrs + surname,

For MARRIED WOMEN

Miss + surname

For UNMARRIED WOMEN

Ms + surname

For WOMEN regardless their civil status

FORMAL GREETING EXPRESSIONS

Dear Sirs,

Best regards,

Dear Madam,

Sincerely yours,

Dear + Mr Surname,

Your faithfully,

Dear + Mrs Surname,

Kind regards,

Dear + Miss Surname,

Dear + Ms Surname,

FORMAL GREETING EXPRESSIONS

Dear Sirs, Dear Madam,

Your faithfully, (The most formal)

Sincerely yours, (You have already contacted the person)

Dear Ms Moulton,

Dear + Mr Lopez,

Sincerely yours,

Dear + Mrs Surname,

Kind regards, (= status)

Dear + MissSurname,

Best regards, (= status)

Dear + Ms Surname,

Hello everyone, I'm Alexis Pinar and I want to introduce myself to you. I've just started work here as the new Assistant Designer. I finished study/studying business finance at University in June, and I'm excited to be working here. It's a bit scary/afraid as it's my first job, but I'm sure I'll soon fit in OK. I'm looking forward to working with you all/everyone. Bye for now,

FORMAL EMAILS to people with HIGHER STATUS

Hello everyone, I'm Alexis Pinar and I want to introduce myself to you. I've just started work here as the new Assistant Designer. I finished study/studying business finance at University in June, and I'm excited to be working here. It's a bit scary/afraid as it's my first job, but I'm sure I'll soon fit in OK. I'm looking forward to working with you all/everyone. Bye for now,

Fill in the gaps

5. meeting6. seeing7. this8. unfortunately

CONFIRMING

  1. contact
  2. delighted
  3. free
  4. many

-".................... is to confirm our meeting next Friday". -I" am .................to confirm that I am able to attend the meeting next Friday".

THANKING

"(I'd like to) Thank you for your email................thanks for your email"

INVITING QUESTIONS

"Please.................me if you have any questions.Feel ............. to call me if you have any questions"

APOLOGIZING

"................, I am unable to attend the meeting as....-I'm sorry, but I cannot stay for lunch because......."

CONCLUDING

-"I look forward to our................ on Friday. -I very much look forward to.......... you next week".

AN E-MAIL GIVING INFORMATION ABOUT A MEETING

If you would like to add anything to the agenda, please let me know by Wednesday, 4 March.

It is important that everyone attends the meeting this month, because we are goint to talk about new procedures in sales.

Our monthly departmental meeting will be a little later than usual because of the Brighton conference.

We will also hear about the changes in procedures for processing invoices from Rod Hudson.

Looking forward to seeing you all there,James

Agenda:09:30-10:30: Chloe Bell: handling mail 10:30-11:30: Rod Hudson: processing invoics 11:30-12:00: Refreshments (the usual: tea, coffee, biscuits and fruit)

Chloe Bell will be giving a presentation on new procedures for handling incoming and outgoing mail.

AN E-MAIL GIVING INFORMATION ABOUT A MEETING

Looking forward to seeing you all there,James

Our monthly departmental meeting will be a little later than usual because of the Brighton conference.

It is important that everyone attends the meeting this month, because we are goint to talk about new procedures in sales.

Chloe Bell will be giving a presentation on new procedures for handling incoming and outgoing mail.

We will also hear about the changes in procedures for processing invoices from Rod Hudson.

Agenda:09:30-10:30: Chloe Bell: handling mail 10:30-11:30: Rod Hudson: processing invoics 11:30-12:00: Refreshments (the usual: tea, coffee, biscuits and fruit)

If you would like to add anything to the agenda, please let me know by Wednesday, 4 March.

Fill in the gaps

5. meeting6. seeing7. this8. unfortunately

CONFIRMING

  1. contact
  2. delighted
  3. free
  4. many

-"THIS is to confirm our meeting next Friday". -I" am DELIGHTED to confirm that I am able to attend the meeting next Friday".

THANKING

"(I'd like to) Thank you for your emailMANY thanks for your email"

INVITING QUESTIONS

"Please CONTACT me if you have any questions.Feel FREE to call me if you have any questions"

APOLOGIZING

"UNFORTUNATELY, I am unable to attend the meeting as.... -I'm sorry, but I cannot stay for lunch because.....

CONCLUDING

-"I look forward to our MEETING on Friday. -I very much look forward to SEEING you next week

Thanks!

Got an idea?

Let the communication flow!

With Genially templates, you can include visual resources to wow your audience. You can also highlight a particular sentence or piece of information so that it sticks in your audience’s minds, or even embed external content to surprise them: Whatever you like! Do you need more reasons to create dynamic content? No problem! 90% of the information we assimilate is received through sight and, what’s more, we retain 42% more information when the content moves.

  • Generate experiences with your content.
  • It’s got the Wow effect. Very Wow.
  • Make sure your audience remembers the message.

Got an idea?

Let the communication flow!

With Genially templates, you can include visual resources to wow your audience. You can also highlight a particular sentence or piece of information so that it sticks in your audience’s minds, or even embed external content to surprise them: Whatever you like! Do you need more reasons to create dynamic content? No problem! 90% of the information we assimilate is received through sight and, what’s more, we retain 42% more information when the content moves.

  • Generate experiences with your content.
  • It’s got the Wow effect. Very Wow.
  • Make sure your audience remembers the message.

Got an idea?

Let the communication flow!

With Genially templates, you can include visual resources to wow your audience. You can also highlight a particular sentence or piece of information so that it sticks in your audience’s minds, or even embed external content to surprise them: Whatever you like! Do you need more reasons to create dynamic content? No problem! 90% of the information we assimilate is received through sight and, what’s more, we retain 42% more information when the content moves.

  • Generate experiences with your content.
  • It’s got the Wow effect. Very Wow.
  • Make sure your audience remembers the message.

Got an idea?

Let the communication flow!

With Genially templates, you can include visual resources to wow your audience. You can also highlight a particular sentence or piece of information so that it sticks in your audience’s minds, or even embed external content to surprise them: Whatever you like! Do you need more reasons to create dynamic content? No problem! 90% of the information we assimilate is received through sight and, what’s more, we retain 42% more information when the content moves.

  • Generate experiences with your content.
  • It’s got the Wow effect. Very Wow.
  • Make sure your audience remembers the message.

Got an idea?

Let the communication flow!

With Genially templates, you can include visual resources to wow your audience. You can also highlight a particular sentence or piece of information so that it sticks in your audience’s minds, or even embed external content to surprise them: Whatever you like! Do you need more reasons to create dynamic content? No problem! 90% of the information we assimilate is received through sight and, what’s more, we retain 42% more information when the content moves.

  • Generate experiences with your content.
  • It’s got the Wow effect. Very Wow.
  • Make sure your audience remembers the message.

Got an idea?

Let the communication flow!

With Genially templates, you can include visual resources to wow your audience. You can also highlight a particular sentence or piece of information so that it sticks in your audience’s minds, or even embed external content to surprise them: Whatever you like! Do you need more reasons to create dynamic content? No problem! 90% of the information we assimilate is received through sight and, what’s more, we retain 42% more information when the content moves.

  • Generate experiences with your content.
  • It’s got the Wow effect. Very Wow.
  • Make sure your audience remembers the message.

Got an idea?

Let the communication flow!

With Genially templates, you can include visual resources to wow your audience. You can also highlight a particular sentence or piece of information so that it sticks in your audience’s minds, or even embed external content to surprise them: Whatever you like! Do you need more reasons to create dynamic content? No problem! 90% of the information we assimilate is received through sight and, what’s more, we retain 42% more information when the content moves.

  • Generate experiences with your content.
  • It’s got the Wow effect. Very Wow.
  • Make sure your audience remembers the message.

Got an idea?

Let the communication flow!

With Genially templates, you can include visual resources to wow your audience. You can also highlight a particular sentence or piece of information so that it sticks in your audience’s minds, or even embed external content to surprise them: Whatever you like! Do you need more reasons to create dynamic content? No problem! 90% of the information we assimilate is received through sight and, what’s more, we retain 42% more information when the content moves.

  • Generate experiences with your content.
  • It’s got the Wow effect. Very Wow.
  • Make sure your audience remembers the message.

Got an idea?

Let the communication flow!

With Genially templates, you can include visual resources to wow your audience. You can also highlight a particular sentence or piece of information so that it sticks in your audience’s minds, or even embed external content to surprise them: Whatever you like! Do you need more reasons to create dynamic content? No problem! 90% of the information we assimilate is received through sight and, what’s more, we retain 42% more information when the content moves.

  • Generate experiences with your content.
  • It’s got the Wow effect. Very Wow.
  • Make sure your audience remembers the message.

Got an idea?

Let the communication flow!

With Genially templates, you can include visual resources to wow your audience. You can also highlight a particular sentence or piece of information so that it sticks in your audience’s minds, or even embed external content to surprise them: Whatever you like! Do you need more reasons to create dynamic content? No problem! 90% of the information we assimilate is received through sight and, what’s more, we retain 42% more information when the content moves.

  • Generate experiences with your content.
  • It’s got the Wow effect. Very Wow.
  • Make sure your audience remembers the message.