Project Management
The Equal Group
Created on December 18, 2023
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Transcript
Live our Values & we’ll reap the rewards
Project Management
Recap
Case Study Analysis
Risk Management
Communication and Stakeholder Management
The Consultant's Role in PM
Key Tools and Techniques
Project Life Cycle
What is Project Management
Introduction
Index
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Every successful project in consulting hinges on effective project management.We'll dive into the core principles of project management and explore how these principles can be applied directly to your role as a consultant.
Welcome to Project Management Essentials for Consultants
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- Gain a solid understanding of fundamental project management concepts.
- Learn about and practice using critical project management tools and techniques.
- Develop Skills in Communication, Stakeholder Management, and Risk Management.
Objectives
01
What is Project Management?
What is Project Management?
Project Management is the discipline of planning, organising, and managing resources to bring about the successful completion of specific project goals and objectives.
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- Quality: Meeting or exceeding client expectations.
- Scope: Adhering to project boundaries.
- Cost: Managing within budget.
Key Components
- Time: Ensuring timely delivery.
Time
Involves creating timelines, setting deadlines, and ensuring timely completion of each project phase. Time management is crucial as delays can lead to cost overruns and impact overall project success.
Example:
Using a Gantt chart to visualise project timelines and track progress against key milestones.
Cost
Encompasses estimating costs, allocating budgets, controlling expenses, and ensuring the project stays within financial limits. Effective cost management is essential for maximising return on investment and preventing overspending.
Example
Developing a detailed budget breakdown and tracking expenses through cost management software.
Scope
Involves outlining the specific tasks, deliverables, and objectives of the project. Scope management ensures that the project stays focused on its intended goals and does not suffer from scope creep, where the scope expands beyond original parameters.
Example
Creating a clear project scope statement that outlines deliverables, exclusions, and constraints.
Quality
Quality management involves the processes and activities necessary to ensure that the project's deliverables meet the client's expectations and are fit for purpose. This includes setting quality objectives, implementing quality control measures, and conducting quality assurance.
Quality
Implementing regular quality reviews and audits, and using feedback for continuous improvement.
02
Project Life Cycle
- Closure: Finalising all project activities and formally closing the project.
- Monitoring & Control: Tracking, reviewing, and regulating the progress and performance.
- Execution: Performing the work outlined in the project plan.
- Planning: Detailing out the project plan.
- Initiation: Defining the project at a broad level.
Project Life Cycle
Projects typically flow through five key phases.
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Overview: The phase where the project's value and feasibility are measured.
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Initiation
Involves identifying project goals, analyzing potential risks and benefits, and determining if the project should proceed.Consultant’s Role: Facilitate goal setting, conduct feasibility studies, and engage stakeholders.
Overview: Developing a roadmap for achieving project goals.
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Planning
Involves setting objectives, defining activities, estimating resources and timelines, and planning for risks.Consultant’s Role: Create comprehensive project plans, budget estimates, and risk management strategies.
Overview: Carrying out the project plan.
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Execution
Involves coordinating people and resources, executing project plans, and implementing approved changes.Consultant’s Role: Oversee project operations, manage teams, and ensure adherence to the plan.
Overview: Tracking the project's progress.
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Monitoring & Control
Involves measuring project performance, identifying variances from the plan, and taking corrective actions.Consultant’s Role: Regularly review project progress, adjust plans as needed, and communicate updates to stakeholders.
Overview: Formally concluding the project.
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Closure
Involves completing project deliverables, obtaining client approval, releasing resources, and documenting lessons learned.Consultant’s Role: Ensure all project criteria are met, facilitate project reviews, and compile final reports.
03
Key Tools & Techniques
Overview: A visual representation of the project timeline.
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Gantt Chart
Displays the start and end dates of project tasks and highlights dependencies between tasks.Use in Consulting: Great for client presentations to show project progress and timelines
Overview: Analyses and represents the tasks involved in project completion.
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PERT Chart
Helps estimate the minimum time needed to complete a project and identifies critical tasks.Use in Consulting: Useful in planning complex projects with uncertain elements.
Overview: Determines the longest path of planned activities to the end of the project.
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Critical Path Method
Identifies which tasks are critical and cannot be delayed without affecting the project's end date.Use in Consulting: Critical for managing timelines and prioritizing tasks.
04
The Consultant's Role in Project Management
- Maintaining Project Vision: Ensure that all project activities contribute towards the overarching client objectives.
- Customising Approaches: Tailor project management methodologies to fit the unique needs and culture of each client.
Strategic Project Alignment
- Understanding Client Goals: Deeply understand client objectives to align the project's goals accordingly.
- Delivering Value: Focus on delivering tangible value and measurable results that align with the client’s strategic goals.
- Communication Skills: Utilise excellent communication skills to keep the client informed and involved, ensuring their needs and concerns are addressed throughout the project.
Navigating Client Expectations and Project Deliverables
- Balancing Expectations: Effectively manage client expectations against the practical realities of project timelines, budgets, and scopes.
- Feedback Incorporation: Actively seek and incorporate stakeholder feedback to improve project outcomes and foster positive relationships.
- Engagement Strategies: Develop and implement strategies to engage stakeholders appropriately, ensuring their support and minimizing resistance.
Effective Stakeholder Engagement
- Stakeholder Analysis: Identify and understand the interests and influence of various stakeholders involved in the project.
- Innovative Solutions: Bring creative and innovative solutions to complex project challenges, adding value to the client's business.
- Proactive Problem-Solving: Anticipate potential challenges and develop contingency plans to address them effectively.
Adaptability and Problem-Solving
- Responsive to Change: Be adaptable in managing project changes, whether they arise from client requests, market conditions, or internal project shifts.
- Project Review and Learning: Conduct post-project reviews to capture learnings and insights, applying them to future projects for continuous improvement.
- Risk Management: Identify, assess, and mitigate risks that could impact project success.
Ensuring Project Success
- Quality Assurance: Regularly monitor and ensure the quality of deliverables meets or exceeds client expectations.
05
Communication and Stakeholder Management
- Adapting Communication Styles: Tailor communication style to suit different stakeholders – from team members to clients – ensuring clarity and understanding.
- Continuous Information Flow: Maintain a consistent flow of information, updates, and progress reports to keep everyone aligned and informed.
The Importance of Effective Communication
- Clear Objectives Communication: Articulate project goals and expectations clearly to all team members and stakeholders.
- Prioritising Stakeholders: Prioritise stakeholders based on their influence and interest levels to manage their expectations and involvement effectively.
- Understanding Stakeholder Needs: Analyse each stakeholder’s needs, expectations, and potential impact on the project.
Stakeholder Identification and Analysis
- Mapping Stakeholders: Create a comprehensive stakeholder map to identify everyone impacted by or having an influence on the project.
- Managing Conflicting Interests: Navigate and manage conflicting interests and expectations among different stakeholders diplomatically.
- Building Relationships: Establish and maintain strong relationships with key stakeholders through regular communication and involvement.
Effective Stakeholder Engagement
- Engagement Planning: Develop a stakeholder engagement plan outlining how and when to engage each stakeholder group.
- Handling Change Communication: Effectively communicate changes in project scope, timelines, or objectives, explaining the rationale and addressing concerns.
Communication in Risk and Change Management
- Proactive Risk Communication: Communicate potential risks and mitigation plans to stakeholders, ensuring transparency and preparedness.
- Learning and Growth: Foster a culture of continuous learning and improvement based on stakeholder interactions and experiences.
- Acting on Feedback: Use stakeholder feedback to make informed adjustments and improvements in project management practices.
Feedback Mechanisms and Continuous Improvement
- Encouraging Feedback: Create channels for stakeholders to provide feedback on project processes and outcomes.
06
Risk Management
- Comprehensive Risk Listing: Create a comprehensive list of identified risks, categorising them based on their nature, such as technical, legal, financial, or environmental risks.
Risk Identification
- Early Detection: Identify potential risks at the beginning and throughout the project. This involves looking at previous project experiences, consulting team members, and analysing project elements.
- Qualitative and Quantitative Analysis: Use both qualitative methods (like expert judgement) and quantitative methods (like sensitivity analysis) for a thorough risk analysis.
Risk Analysis
- Impact and Probability Assessment: For each identified risk, assess the likelihood of occurrence and the potential impact on the project. This helps in prioritising which risks need more attention.
- Contingency Planning: Develop contingency plans for risks that cannot be mitigated. This includes outlining actions to be taken if the risk materialises.
Risk Mitigation Planning
- Developing Response Strategies: Create specific strategies for the top-priority risks. These could include avoiding, transferring, mitigating, or accepting the risk.
- Adjusting Plans as Needed: Be prepared to update risk management plans as the project progresses and as new risks emerge. This ensures that the project remains responsive to changing conditions.
Risk Monitoring and Control
- Regular Reviews: Conduct regular risk reviews throughout the project lifecycle to monitor the status of each risk and the effectiveness of mitigation strategies.
- Communicating with Stakeholders: Regularly inform stakeholders about the risk status and involve them in significant risk-related decisions. This helps in maintaining transparency and trust.
Risk Documentation and Communication
- Documenting Risks: Keep detailed records of all identified risks, analyses, and responses. This documentation is vital for tracking purposes and for future reference.
07
Case Study Analysis
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Case Study Analysis
Project Overview: Examine a successful consulting project, focusing on the strategies employed.Challenges and Solutions: Discuss the challenges encountered and how they were addressed.Lessons Learned: Identify key takeaways and best practices from the case study.
07
Recap
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Module Recap
Understanding Project Management:Defined project management and its critical role in successful outcomes, particularly in a consulting context.Discussed key components like Time, Cost, Scope, and Quality, and their impact on project success.
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Module Recap
Project Life Cycle: Explored the five phases of a project life cycle: Initiation, Planning, Execution, Monitoring & Control, and Closure.Emphasised the consultant’s role in each phase, highlighting how they steer projects towards success.
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Module Recap
Project Life Cycle: Explored the five phases of a project life cycle: Initiation, Planning, Execution, Monitoring & Control, and Closure.Emphasised the consultant’s role in each phase, highlighting how they steer projects towards success.
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Module Recap
Essential Tools and Techniques: Introduced key project management tools such as Gantt charts, PERT charts, and the Critical Path Method.Demonstrated the application of these tools in planning and executing consulting projects.
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Module Recap
The Consultant's Role in Project Management: Discussed how consultants strategically align project management with client objectives.Covered balancing client expectations with project deliverables and the importance of effective communication.
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Module Recap
The Consultant's Role in Project Management: Discussed how consultants strategically align project management with client objectives.Covered balancing client expectations with project deliverables and the importance of effective communication.
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Module Recap
Communication and Stakeholder Management: Highlighted the importance of effective communication for project success.Explored strategies for identifying, analysing, and engaging stakeholders to ensure their support and minimise resistance.
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Module Recap
Risk Management in Projects: Focused on the identification, analysis, and mitigation of risks in projects.Stressed the importance of regular risk monitoring and adapting plans as needed.
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- Sed do eiusmod tempor incididunt ut.
Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua.Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod.
Lorem ipsum dolor sit
Lorem ipsum dolor
Consectetur adipiscing elit
- Lorem ipsum dolor sit amet.
- Consectetur adipiscing elit.
- Sed do eiusmod tempor incididunt ut.
Got an idea?
Use this space to add awesome interactivity. Include text, images, videos, tables, PDFs... even interactive questions!Premium tip: Get information on how your audience interacts with your creation:
- Visit the Analytics settings;
- Activate user tracking;
- Let the communication flow!
Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua.Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod.
Lorem ipsum dolor sit
Lorem ipsum dolor
Consectetur adipiscing elit
- Lorem ipsum dolor sit amet.
- Consectetur adipiscing elit.
- Sed do eiusmod tempor incididunt ut.
Got an idea?
Use this space to add awesome interactivity. Include text, images, videos, tables, PDFs... even interactive questions!Premium tip: Get information on how your audience interacts with your creation:
- Visit the Analytics settings;
- Activate user tracking;
- Let the communication flow!
Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua.Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod.
Lorem ipsum dolor sit
Lorem ipsum dolor
Consectetur adipiscing elit
- Lorem ipsum dolor sit amet.
- Consectetur adipiscing elit.
- Sed do eiusmod tempor incididunt ut.
Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua.Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod.
Lorem ipsum dolor sit
Lorem ipsum dolor
Consectetur adipiscing elit
- Lorem ipsum dolor sit amet.
- Consectetur adipiscing elit.
- Sed do eiusmod tempor incididunt ut.
Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua.Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod.
Lorem ipsum dolor sit
Lorem ipsum dolor
Consectetur adipiscing elit
- Lorem ipsum dolor sit amet.
- Consectetur adipiscing elit.
- Sed do eiusmod tempor incididunt ut.
Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua.Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod.
Lorem ipsum dolor sit
Lorem ipsum dolor
Consectetur adipiscing elit
- Lorem ipsum dolor sit amet.
- Consectetur adipiscing elit.
- Sed do eiusmod tempor incididunt ut.
Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua.Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod.
Lorem ipsum dolor sit
Lorem ipsum dolor
Consectetur adipiscing elit
- Lorem ipsum dolor sit amet.
- Consectetur adipiscing elit.
- Sed do eiusmod tempor incididunt ut.
Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua.Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod.
Lorem ipsum dolor sit
Lorem ipsum dolor
Consectetur adipiscing elit
- Lorem ipsum dolor sit amet.
- Consectetur adipiscing elit.
- Sed do eiusmod tempor incididunt ut.
Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua.Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod.
Lorem ipsum dolor sit
Lorem ipsum dolor
Consectetur adipiscing elit
- Lorem ipsum dolor sit amet.
- Consectetur adipiscing elit.
- Sed do eiusmod tempor incididunt ut.
Got an idea?
Use this space to add awesome interactivity. Include text, images, videos, tables, PDFs... even interactive questions!Premium tip: Get information on how your audience interacts with your creation:
- Visit the Analytics settings;
- Activate user tracking;
- Let the communication flow!
Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua.Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod.
Lorem ipsum dolor sit
Lorem ipsum dolor
Consectetur adipiscing elit
- Lorem ipsum dolor sit amet.
- Consectetur adipiscing elit.
- Sed do eiusmod tempor incididunt ut.
Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua.Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod.
Lorem ipsum dolor sit
Lorem ipsum dolor
Consectetur adipiscing elit
- Lorem ipsum dolor sit amet.
- Consectetur adipiscing elit.
- Sed do eiusmod tempor incididunt ut.
Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua.Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod.
Lorem ipsum dolor sit
Lorem ipsum dolor
Consectetur adipiscing elit
- Lorem ipsum dolor sit amet.
- Consectetur adipiscing elit.
- Sed do eiusmod tempor incididunt ut.
Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua.Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod.
Lorem ipsum dolor sit
Lorem ipsum dolor
Consectetur adipiscing elit
- Lorem ipsum dolor sit amet.
- Consectetur adipiscing elit.
- Sed do eiusmod tempor incididunt ut.
Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua.Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod.
Lorem ipsum dolor sit
Lorem ipsum dolor
Consectetur adipiscing elit
- Lorem ipsum dolor sit amet.
- Consectetur adipiscing elit.
- Sed do eiusmod tempor incididunt ut.
Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua.Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod.
Lorem ipsum dolor sit
Lorem ipsum dolor
Consectetur adipiscing elit
- Lorem ipsum dolor sit amet.
- Consectetur adipiscing elit.
- Sed do eiusmod tempor incididunt ut.
Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua.Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod.
Lorem ipsum dolor sit
Lorem ipsum dolor
Consectetur adipiscing elit
- Lorem ipsum dolor sit amet.
- Consectetur adipiscing elit.
- Sed do eiusmod tempor incididunt ut.
Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua.Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod.
Lorem ipsum dolor sit
Lorem ipsum dolor
Consectetur adipiscing elit
- Lorem ipsum dolor sit amet.
- Consectetur adipiscing elit.
- Sed do eiusmod tempor incididunt ut.
Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua.Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod.
Lorem ipsum dolor sit
Lorem ipsum dolor
Consectetur adipiscing elit
- Lorem ipsum dolor sit amet.
- Consectetur adipiscing elit.
- Sed do eiusmod tempor incididunt ut.
Got an idea?
Use this space to add awesome interactivity. Include text, images, videos, tables, PDFs... even interactive questions!Premium tip: Get information on how your audience interacts with your creation:
- Visit the Analytics settings;
- Activate user tracking;
- Let the communication flow!
Got an idea?
Use this space to add awesome interactivity. Include text, images, videos, tables, PDFs... even interactive questions!Premium tip: Get information on how your audience interacts with your creation:
- Visit the Analytics settings;
- Activate user tracking;
- Let the communication flow!
Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua.Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod.
Lorem ipsum dolor sit
Lorem ipsum dolor
Consectetur adipiscing elit
- Lorem ipsum dolor sit amet.
- Consectetur adipiscing elit.
- Sed do eiusmod tempor incididunt ut.
Got an idea?
Use this space to add awesome interactivity. Include text, images, videos, tables, PDFs... even interactive questions!Premium tip: Get information on how your audience interacts with your creation:
- Visit the Analytics settings;
- Activate user tracking;
- Let the communication flow!
Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua.Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod.
Lorem ipsum dolor sit
Lorem ipsum dolor
Consectetur adipiscing elit
- Lorem ipsum dolor sit amet.
- Consectetur adipiscing elit.
- Sed do eiusmod tempor incididunt ut.
Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua.Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod.
Lorem ipsum dolor sit
Lorem ipsum dolor
Consectetur adipiscing elit
- Lorem ipsum dolor sit amet.
- Consectetur adipiscing elit.
- Sed do eiusmod tempor incididunt ut.