AN E-MAIL REQUESTING A QUOTE FOR OFFICE SUPPLIES

How to write a good e-mail requesting a supplier for a quote

USEFUL PHRASES

STRUCTURE

Index

COMMON MISTAKES

1-STRUCTURE

• 1.1 Sender and receipient's e-mail address and subject line

• 1.2 Opening: greeting + stating aim of the e-mail + requesting the quote
• 1.3 Main body of the text (list of the items you'd like to order, in a bullet point list)
• 1.4 Statement of payment terms, instructions on the delivery date, request for a quick response.
• 1.5 Closing and signature

1.1 Sender's and receipient's -mail address and subject

From (desde): + sender's address To: (para) receipient's address Subject: (asunto) purpose of your e-mail, in this case REQUEST FOR A QUOTE/ QUOTATION REQUEST

+ info

1.2 Opening greeting + stating aim of the e-mail + requesting the quote

Dear Sirs, (estimados señores) Dear Madam, (estimada señora) Dear Mr + male receipient's surname Dear Mrs + female receipient's surname (if the woman is married) Dear Miss + female receipient's surname (if the woman is married) Dear Ms + female receipient's surname (if we don't know her civil status

The reason why we're writing/reaching out to you is that we're currently looking for a reliable supplier of office equipment. We have just checked out your catalog and we would be grateful if you could send us a quote for the following items:

1.3 Main body of the text (list of the items you'd like to order

- 10 packets highlighters -5 toner cartridges -3 hole punches -10 staplers

+ info

1.4 Statement of payment terms, instructions on the delivery date and request for a quick response

Please, note that our payment terms are 15 days after delivery date. Also, we'd like to emphasize that the delivery must be no later than the 9th of August.

+ info

TEMA 01 LOREM IPSUM DOLOR SIT

1.5 Closing

Yours sincerely (formal Yours faithfully (formal) Best regards (neutral) Best wishes (neutral)

+ info

USEFUL PHARSES

GLOSSARY AND TRANSLATIONS: We are reaching out (nos ponemos en contacto) -we are running low on (se nos están acabando) -a quotation: es lo mismo que "quote", presupuesto. - Please, provide details including pricing, delivery timeline: por favor, incluid detalles incluyendo precios y tiempos de entrega. -Payment terms: térmiono de pago. -Delivery date: fecha de entrega -I would realluy appreciate a response: apreciaría mucho una respuesta -at your earlñiest convenience: lo antes que le sea posible

INTRODUCTION (1 par.) -We are reaching out as we are running low on office supplies and we would like to request a quote for th folowing items: We are writing as we are interested in your [product/service] and would like to request a quotation. Please provide details, including pricing, delivery timeline for the following items:

conclusion (3 par)

Our payment terms are...days after....delivery date. Please note that the delivery date must be before... -I would really appreciate a response before...... -Please, send the requested information at your earliest convenience.

+ info

BEWARE OF.....

COMMON MISTAKES!

1) DON'T FORGET THAT AFTER DEAR, WE ADD OUR ADDRESSEE'S SURNAME, NOT HIS HER NAME (Example: Dear Mr Elon is not correct. Dear Mr Musk is OK 2) Don't foregt that after Dear + surname you MUST add a comma

+ info

TOP TIP!

iIt's a good idea to use bullet points in this part of your mail. Check out th example below

• 2 packets of highlighters
• 30 ring binders
• 30 staplers

¿Tienes una idea?

Usa este espacio para añadir una interactividad genial. Incluye texto, imágenes, vídeos, tablas, PDFs… ¡incluso preguntas interactivas! Tip premium: Obten información de cómo interacciona tu audiencia:

• Visita las preferencias de Analytics;
• Activa el seguimiento de usuarios;
• ¡Que fluya la comunicación!

¿Tienes una idea?

Usa este espacio para añadir una interactividad genial. Incluye texto, imágenes, vídeos, tablas, PDFs… ¡incluso preguntas interactivas! Tip premium: Obten información de cómo interacciona tu audiencia:

• Visita las preferencias de Analytics;
• Activa el seguimiento de usuarios;
• ¡Que fluya la comunicación!

¿Tienes una idea?

Usa este espacio para añadir una interactividad genial. Incluye texto, imágenes, vídeos, tablas, PDFs… ¡incluso preguntas interactivas! Tip premium: Obten información de cómo interacciona tu audiencia:

• Visita las preferencias de Analytics;
• Activa el seguimiento de usuarios;
• ¡Que fluya la comunicación!

¿Tienes una idea?

Usa este espacio para añadir una interactividad genial. Incluye texto, imágenes, vídeos, tablas, PDFs… ¡incluso preguntas interactivas! Tip premium: Obten información de cómo interacciona tu audiencia:

• Visita las preferencias de Analytics;
• Activa el seguimiento de usuarios;
• ¡Que fluya la comunicación!