Staff member is absent or does not attend work
Learn to Improve Series
Absence Reporting Steps
Sickness Reporting
Ongoing sickness
When someone in the team is off for up to 7 days
Click a number to start:
Staff member returns to work
Final steps for Return to Work
Staff member is absent or does not attend work
Who has responsibility?
The absent employee
What should be done?
The absent employee should inform appropriate person, their service leader or line manager, as per the absence reporting in HR06
When?
This should be done the first morning of the absence, as per the policy
How?
They should do this by telephone call. Texts, social media and emails are not acceptable.
Who has responsibility?
Sickness Reporting
Service Leader/ Line Manager
What should be done?
Let HR know the staff member is off sick - complete the HR Sickness Report Form
Sickness Report Form
When?
On the day someone calls in sick, so HR are aware of timeline
How?
Email HR: HR@simonscotland.org
Who has responsibility?
The absent employee
What should be done?
Ongoing Sickness
Keep manager updated on their progress/sickness
When?
For the duration of their absence
How?
Frequency and communication will be agreed between them and their line manager/service leader
Return to Work Form
1st or 2nd absence in 12 months >
Who has responsibility?
Line Manager or informed colleague
3rd absence in 12 months >
Return to Work Form
What should be done?
Complete a Return to work conversation and the revised RTW form with line manager on return to work
When?
Staff member returns to work
As soon as possible - same day of return preferably
How?
By having a check in/ return to work conversation with manager
Who has responsibility?
Line Manager or informed colleague
What should be done?
Shares the return to work form with HR: hr@simonscotland.org
When?
As soon as possible so HR can keep payroll data updated
How?
Final steps for Return to Work
Email
Absence Reporting : Up to 7 Days
Louise Burke
Created on October 17, 2023
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Transcript
Staff member is absent or does not attend work
Learn to Improve Series
Absence Reporting Steps
Sickness Reporting
Ongoing sickness
When someone in the team is off for up to 7 days
Click a number to start:
Staff member returns to work
Final steps for Return to Work
Staff member is absent or does not attend work
Who has responsibility?
The absent employee
What should be done?
The absent employee should inform appropriate person, their service leader or line manager, as per the absence reporting in HR06
When?
This should be done the first morning of the absence, as per the policy
How?
They should do this by telephone call. Texts, social media and emails are not acceptable.
Who has responsibility?
Sickness Reporting
Service Leader/ Line Manager
What should be done?
Let HR know the staff member is off sick - complete the HR Sickness Report Form
Sickness Report Form
When?
On the day someone calls in sick, so HR are aware of timeline
How?
Email HR: HR@simonscotland.org
Who has responsibility?
The absent employee
What should be done?
Ongoing Sickness
Keep manager updated on their progress/sickness
When?
For the duration of their absence
How?
Frequency and communication will be agreed between them and their line manager/service leader
Return to Work Form
1st or 2nd absence in 12 months >
Who has responsibility?
Line Manager or informed colleague
3rd absence in 12 months >
Return to Work Form
What should be done?
Complete a Return to work conversation and the revised RTW form with line manager on return to work
When?
Staff member returns to work
As soon as possible - same day of return preferably
How?
By having a check in/ return to work conversation with manager
Who has responsibility?
Line Manager or informed colleague
What should be done?
Shares the return to work form with HR: hr@simonscotland.org
When?
As soon as possible so HR can keep payroll data updated
How?
Final steps for Return to Work
Email