PLANNING EVENTS

PLaces

Prepositions of place

across from / al frente de next to / al costado de in front of / al frente de behind / a la espalda de between / entre on the corner of ... and ... / en la esquina de ... y ... in the middle of the block / a la mitad de la cuadra on Larco Avenue / en la avenida Larco

WHERE IS? WHERE ARE?

Where is the mall? - ¿Dónde está el centro comercial? Where are the shops? - ¿Dónde están las tiendas?

let´s explore the city

Questions asked to you

Can I help you? → ¿Te puedo ayudar en algo? What color would you like? → ¿Cual color le gustaría? What size would you like? → ¿Cual talla le gustaría? Is there anything else I can help you with? → ¿Hay algo más en lo que pueda ayudarte? Would you like to try it on? → ¿Te gustaría probártelo? How does it fit? → ¿Cómo te queda ? How about this one? → ¿Qué tal éste?

How much is it? how much does it cost? how much is this_________? how much this_________is? how much are these_______? how much do these ______cost?

How much is it?

It´s cheap = Barato It's really cheap= es realmente baratoIt´s too expensive = es demasiado costoso It´s razonable= es razonable Discount = Descuento Price = Precio Sale = Rebajas Store = Tienda

Ways to answer

I would like a yellow helmet, please. → Me gustaria un casco amarillo por favor. I would like to try it on, please. → Me gustaría probarmelo Do you have it in a bigger size? → ¿Lo tienes en una talla más grande? Do you have it in a different color? → ¿Lo tendrás en diferente color?

How much is it?

Awesome- genial Really? en serio? No kidding! en serio, es broma? No way! no creo/de ninguna manera.

Payment

Cash = efectivo Change = cambio Credit card = tarjeta de crédito Debit card = tarjeta de débito Receipt = recibo Refund = reembolso

PLANNING EVENTS

Warm up

Have you ever attended an event? What was your experience like? What was the theme? Was their music, dancing, good food, friends, new people, and/or colorful decorations?

Event Planning Basics

Event Purpose

Events may include luncheons, receptions, dedications, anniversaries and other celebrations. All events begin with the same strategy and planning process. Some events take longer to plan because they are more complex, as determined by their purpose and audience

Event Goals

When determining goals, also ask—what is the purpose? 1. To gain media coverage? 2. To raise money? 3. To say “thank you” for an individual’s/group’s effort? 4. To raise awareness of University programs? 5. To celebrate an anniversary?

Picture yourself taking part in the event from the moment you receive the invitation. Imagine how you will respond, how you will travel to the event, what you will see upon entering, who will greet you, what you will do next, what you will eat, what you will wear, what to drink, how the program will be introduced, how the event will be concluded.

The Six Dimensions of Event Planning

1) Anticipation

The Six Dimensions of Event Planning

2) Arrival

The Six Dimensions of Event Planning

3) Atmosphere

The Six Dimensions of Event Planning

4) Appetite

The Six Dimensions of Event Planning

5) Activity

The Six Dimensions of Event Planning

6) Amenities

A simple reminder of what any and every special event includes may be summed up like this: Something to do, something to see, something to eat and drink, somewhere to pee.

Theme

Dress Code: Formal or black tie

Dress Code: Ultra-Formal white tie

Dress Code Black Tie Optional

Dress Code Creative Black Tie

Dress Code Semi-Formal:

Dress Code Cocktail attire:

Dress Code Dressy Casual:

Dress Code Business Casual:

Dress Code Casual:

Dress Code informal:

Audience:

Anticipated Attendance:

Budget

Date Considerations

When choosing a date for a special event, the following should be considered: 1. Religious holidays 2. Cultural perspectives 3. Athletic schedules 4. Other campus events 5. Other local events 6. Weather 7. availability

Time Considerations

Building Hours: Please keep in mind that not all buildings are always open. While it may be possible to arrange to have a building opened, there may be additional costs or security concerns. • Set-up and clean-up: Be sure to reserve the time required by catering, media services and others to set-up and clean-up before and after your event

Timeline and Checklists

Sharing the timeline with others will help related departments know the work load of the program director and staff. Include in this timeline all activities to be completed by a certain date including: mailing of invitations; ordering of items needed; selection of menu; printing of brochures and programs; and so on.

Follow Up

Immediately following the completion of the event, be sure you reward those people involved with its execution (especially the members of the committee). Expressing your sincere gratitude, orally, and in writing, will make others feel good about being a member of your team

Preparation task

Reading text: planning an event

Reading text: planning an event

Reading text: planning an event

Reading text: planning an event

Reading text: planning an event

Task 1 Match the tasks (a–l) to the person that will do them.

Task 2 Are the sentences true or false?

Planning an event

Primary goal and secondary goals of the event Event description, including date, time, and location Marketing and promotional strategies Budget Team members and their responsibilities Planning and execution Any additional creative ideas to make the event memorable

Choose a proposal about an event, it should include specific information about: Location(s) Time of event and duration Menu, including drinks and products Decorations Entertainment Invitations and/or advertising

Planning an event

On the slides add the following information: Event title and goal Theme and how it addresses the goal Entertainment Food Room arrangements Invitations and advertising Total cost Cost and budget

thanks