STATE ARCHIVES ESCAPE ROOM
Carli Bains
Created on October 3, 2023
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Transcript
ARCHIVES
ESCAPE ROOM
Someone has stolenrecords fromthe State Archives!
Oh, no!
Answer the questions in each room to recover stolen records. You will need to use the State Government General Retention Schedule to help you answer questions. You can find it here:
ROOM 3
ROOM 1
ROOM 2
Mainroom
wc
i
What does "transitory" mean as defined in Section 6 of the State General Schedule?
Question 1
1/3
ROOM 1
Transportation records
Records that have been transferred from another agency
Records with minimal retention value
You have some HR documents that need retention applied to them. What section of the General Schedule would you go to for HR related retentions?
Question 2
2/3
ROOM 1
Section 4
Section 1
Section 5
What is the approved method of dispositioning (destroying) paper records?
Question 3
3/3
ROOM 1
Drive my car over the box
Throw it in the fireplace
Shred
Congratulations!
3/3
CONTINUe
ROOM 1
You have recovered all the stolen records! Hover your mouse cursor over the eye icons to learn more about each record.
Industrial Map of the State of Washington 1945
Lookout Tower crew 1930
Lower Spokane Falls, Monroe Street Bridge ca 1920
Savings Bonds truck at Legislative Building Olympia 1950
Battery Kinzie (1912-1944) Fort Worden State Park 2008
You have lost a record!
ROOM 1
room 3
room 1
room 2
mainroom
Someone has stolenrecords fromthe State Archives!
Oh, no!
Answer the questions in each room to recover stolen records. You will need to use the State Government General Retention Schedule to help you answer questions. You can find it here:
wc
i
1/3
Question 1
What does DAN stand for?
ROOM 2
Disposition Authority Number
Destruction Authority Number
2/3
Question 2
True or False: Retention requirements apply to both electronic and paper records
ROOM 2
True
False
3/3
Question 3
An employee mails in their W2 form, the record is non-archival. Can you scan it and destroy the paper copy?
ROOM 2
Yes, non-archival records are eligible for scan and toss
No, non-archival records are not eligible for scan and toss
3/3
CONTINUE
ROOM 2
Congratulations!
You have recovered all the stolen records! Hover your mouse cursor over the eye icons to learn more about each record.
Tivoli Fountain at night by Bob and Ira Spring ca 1960
Hotel De Haro gardens Roche Harbor San Juan Island 2007
Seattle Fire Aftermath 1889
"Who ARE We?: Washington's Kaleidoscope" Exhibit Opening 2016
Italian Day Parade, Alaska-Yukon-Pacific Exposition 1909
You have lost a record!
ROOM 2
room 3
room 1
room 2
mainroom
Someone has stolenrecords fromthe State Archives!
Oh, no!
Answer the questions in each room to recover stolen records. You will need to use the State Government General Retention Schedule to help you answer questions. You can find it here:
wc
i
1/3
Question 1
ROOM 3
You find an old Employee Engagement Committee meeting agenda while cleaning your desk. Which of the two retention schedules to the right would you use to determine how long to keep the agenda?
GS 09009Meetings - Staff and Internal CommitteesRecords documenting meetings of the agency’s staff and those of internal committees, commissions, councils, boards, task forces, etc. Includes, but is not limited to:
- Agendas, meeting/agenda packets (briefs, reference materials, etc.);
- Speaker sign-up, written testimony;
- Audio/visual recordings and transcripts of proceedings;
- Minutes.
GS 09024Meeting ArrangementsRecords relating to the administrative arrangements of meetings held by or on behalf of the agency. Includes, but is not limited to:
- Agenda requests;
- Arrangement of catering, facilities, and equipment.
2/3
ROOM 3
Question 2
The meeting agenda you found is from August 2019, and it is currently October of 2022. Keeping in mind the retention period of "retain for 2 years after end of calendar year", when will it be ready for destruction or transfer?
August 2021
January 2022
3/3
ROOM 3
Question 3
Based on the Archival designation for GS 09009, should the meeting agenda be destroyed or does it have lasting historical value and should be sent to the Washington State Archives?
Destroy
"thenDestroy.""NON-ARCHIVAL"
Transfer
"thenTransfer to Washington State Archives for appraisal and selective retention.""ARCHIVAL"
3/3
CONTINUE
ROOM 3
Congratulations!
You have recovered all the stolen records! Hover your mouse cursor over the eye icons to learn more about each record.
Governor Rosellini with Beef Princess 1962
Pow Wow Ceremony 1989
Cedar Tree at Eckert Bros Logging Camp
Tribal canoes landing at Olympia during Paddle to Squaxin 2012
Eruption of Mount St. Helens 1980
ROOM 3
You have lost a record!
room 3
room 1
room 2
main room
Someone has stolenrecords fromthe State Archives!
Oh, no!
Answer the questions in each room to recover stolen records. You will need to use the State Government General Retention Schedule to help you answer questions. You can find it here:
wc
i
1/5
A pipe bursts and your records room is flooded. What should you do with the wet paper records?
Question 1
Freeze them
Throw them away
Scan them
main room
2/5
Which of these options carries the least risk?
Question 2
Following retention schedules
Destroying records before the end of their retetion
Keeping everything forever
MAIN ROOM
3/5
What is considered a duty of a Records Officer?
Question 3
Manage your records for you
Reporting poor records management to supervisors
Approving records destruction
MAIN ROOM
4/5
What happens to records transferred to Washington State Archives?
Question 4
The records go into a black hole, never to be seen again
State Archives preserves and provides public access to them
The records are destroyed
MAIN ROOM
5/5
When is it appropriate to use a personal device for agency business?
Question 5
Sending field reports
Sending a message that you will be late to a meeting
Storing photos documenting a security incident
MAIN ROOM
5/5
CONTINUe
Congratulations!
You have recovered the stolen record! Hover your mouse cursor over the eye icon to learn more about the record.
MAIN ROOM
Inauguration of Governor Ferry at Territorial Capitol by Joe Jeffers 1889
Congratulations!
You have restored all the stolen pieces to the State Archives
Start Over?
You found the right answer and restored a record to the Archives!
Congratulations!
Next Page
You found the right answer and restored a record to the Archives!
Congratulations!
Next Page
You have lost an archive piece!
You found the right answer and restored a record to the Archives!
Congratulations!
Next Page
You have lost an archive piece!
You have lost an archive piece!
You have lost an archive piece!
You have lost an archive piece!
You found the right answer and restored a record to the Archives!
Congratulations!
Next Page
You found the right answer and restored a record to the Archives!
Congratulations!
Next Page
You have lost an archive piece!
You have lost an archive piece!
You have lost an archive piece!
You found the right answer and restored a record to the Archives!
Congratulations!
Next Page
You have lost an archive piece!
Next Page
You found the right answer and restored a record to the Archives!
Congratulations!
You found the right answer and restored a record to the Archives!
Congratulations!
Next Page
You have lost an archive piece!
You found the right answer and restored a record to the Archives!
Congratulations!
Next Page