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STATE ARCHIVES ESCAPE ROOM
Carli Bains
Created on October 3, 2023
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Transcript
ESCAPE ROOM
ARCHIVES
wc
Main room
ROOM 2
ROOM 1
ROOM 3
Answer the questions in each room to recover stolen records. You will need to use the State Government General Retention Schedule to help you answer questions. You can find it here:
Oh, no!
Someone has stolen records from the State Archives!
Records with minimal retention value
Records that have been transferred from another agency
Transportation records
ROOM 1
1/3
Question 1
What does "transitory" mean as defined in Section 6 of the State General Schedule?
Section 5
Section 1
Section 4
ROOM 1
2/3
Question 2
You have some HR documents that need retention applied to them. What section of the General Schedule would you go to for HR related retentions?
Shred
Throw it in the fireplace
Drive my car over the box
ROOM 1
3/3
Question 3
What is the approved method of dispositioning (destroying) paper records?
You have recovered all the stolen records! Hover your mouse cursor over the eye icons to learn more about each record.
ROOM 1
CONTINUe
3/3
Congratulations!
ROOM 1
You have lost a record!
wc
Answer the questions in each room to recover stolen records. You will need to use the State Government General Retention Schedule to help you answer questions. You can find it here:
Oh, no!
Someone has stolen records from the State Archives!
main room
room 2
room 1
room 3
Destruction Authority Number
Disposition Authority Number
ROOM 2
What does DAN stand for?
Question 1
1/3
False
True
ROOM 2
True or False: Retention requirements apply to both electronic and paper records
Question 2
2/3
No, non-archival records are not eligible for scan and toss
Yes, non-archival records are eligible for scan and toss
ROOM 2
An employee mails in their W2 form, the record is non-archival. Can you scan it and destroy the paper copy?
Question 3
3/3
You have recovered all the stolen records! Hover your mouse cursor over the eye icons to learn more about each record.
Congratulations!
ROOM 2
CONTINUE
3/3
ROOM 2
You have lost a record!
wc
Answer the questions in each room to recover stolen records. You will need to use the State Government General Retention Schedule to help you answer questions. You can find it here:
Oh, no!
Someone has stolen records from the State Archives!
main room
room 2
room 1
room 3
GS 09024 Meeting Arrangements Records relating to the administrative arrangements of meetings held by or on behalf of the agency. Includes, but is not limited to:
- Agenda requests;
- Arrangement of catering, facilities, and equipment.
GS 09009 Meetings - Staff and Internal Committees Records documenting meetings of the agency’s staff and those of internal committees, commissions, councils, boards, task forces, etc. Includes, but is not limited to:
- Agendas, meeting/agenda packets (briefs, reference materials, etc.);
- Speaker sign-up, written testimony;
- Audio/visual recordings and transcripts of proceedings;
- Minutes.
You find an old Employee Engagement Committee meeting agenda while cleaning your desk. Which of the two retention schedules to the right would you use to determine how long to keep the agenda?
ROOM 3
Question 1
1/3
January 2022
August 2021
The meeting agenda you found is from August 2019, and it is currently October of 2022. Keeping in mind the retention period of "retain for 2 years after end of calendar year", when will it be ready for destruction or transfer?
Question 2
ROOM 3
2/3
"then Transfer to Washington State Archives for appraisal and selective retention." "ARCHIVAL"
Transfer
"then Destroy." "NON-ARCHIVAL"
Destroy
Based on the Archival designation for GS 09009, should the meeting agenda be destroyed or does it have lasting historical value and should be sent to the Washington State Archives?
Question 3
ROOM 3
3/3
You have recovered all the stolen records! Hover your mouse cursor over the eye icons to learn more about each record.
Congratulations!
ROOM 3
CONTINUE
3/3
You have lost a record!
ROOM 3
wc
Answer the questions in each room to recover stolen records. You will need to use the State Government General Retention Schedule to help you answer questions. You can find it here:
Oh, no!
Someone has stolen records from the State Archives!
main room
room 2
room 1
room 3
main room
Scan them
Throw them away
Freeze them
Question 1
A pipe bursts and your records room is flooded. What should you do with the wet paper records?
1/5
MAIN ROOM
Keeping everything forever
Destroying records before the end of their retetion
Following retention schedules
Question 2
Which of these options carries the least risk?
2/5
MAIN ROOM
Approving records destruction
Reporting poor records management to supervisors
Manage your records for you
Question 3
What is considered a duty of a Records Officer?
3/5
MAIN ROOM
The records are destroyed
State Archives preserves and provides public access to them
The records go into a black hole, never to be seen again
Question 4
What happens to records transferred to Washington State Archives?
4/5
MAIN ROOM
Storing photos documenting a security incident
Sending a message that you will be late to a meeting
Sending field reports
Question 5
When is it appropriate to use a personal device for agency business?
5/5
MAIN ROOM
You have recovered the stolen record! Hover your mouse cursor over the eye icon to learn more about the record.
Congratulations!
CONTINUe
5/5
Start Over?
You have restored all the stolen pieces to the State Archives
Congratulations!
Next Page
Congratulations!
You found the right answer and restored a record to the Archives!
Next Page
Congratulations!
You found the right answer and restored a record to the Archives!
You have lost an archive piece!
Next Page
Congratulations!
You found the right answer and restored a record to the Archives!
You have lost an archive piece!
You have lost an archive piece!
You have lost an archive piece!
You have lost an archive piece!
Next Page
Congratulations!
You found the right answer and restored a record to the Archives!
Next Page
Congratulations!
You found the right answer and restored a record to the Archives!
You have lost an archive piece!
You have lost an archive piece!
You have lost an archive piece!
Next Page
Congratulations!
You found the right answer and restored a record to the Archives!
You have lost an archive piece!
Congratulations!
You found the right answer and restored a record to the Archives!
Next Page
Next Page
Congratulations!
You found the right answer and restored a record to the Archives!
You have lost an archive piece!
Next Page
Congratulations!
You found the right answer and restored a record to the Archives!