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STATE ARCHIVES ESCAPE ROOM

Carli Bains

Created on October 3, 2023

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ESCAPE ROOM

ARCHIVES

Main room

Oh, no!

Someone has stolen records from the State Archives!

ROOM 2

ROOM 3

Answer the questions in each room to recover stolen records. You will need to use the State Government General Retention Schedule to help you answer questions. You can find it here:

ROOM 1

1/3

ROOM 1

Question 1

What does "transitory" mean as defined in Section 6 of the State General Schedule?

Transportation records

Records that have been transferred from another agency

Records with minimal retention value

2/3

ROOM 1

Question 2

You have some HR documents that need retention applied to them. What section of the General Schedule would you go to for HR related retentions?

Section 4

Section 1

Section 5

3/3

ROOM 1

Question 3

What is the approved method of dispositioning (destroying) paper records?

Drive my car over the box

Throw it in the fireplace

Shred

3/3

ROOM 1

Congratulations!

You have recovered all the stolen records! Hover your mouse cursor over the eye icons to learn more about each record.

CONTINUe

ROOM 1

You have lost a record!

main room

Oh, no!

Someone has stolen records from the State Archives!

room 2

room 3

Answer the questions in each room to recover stolen records. You will need to use the State Government General Retention Schedule to help you answer questions. You can find it here:

room 1

1/3

ROOM 2

Question 1

What does DAN stand for?

Disposition Authority Number

Destruction Authority Number

2/3

ROOM 2

Question 2

True or False: Retention requirements apply to both electronic and paper records

True

False

3/3

ROOM 2

Question 3

An employee mails in their W2 form, the record is non-archival. Can you scan it and destroy the paper copy?

Yes, non-archival records are eligible for scan and toss

No, non-archival records are not eligible for scan and toss

3/3

ROOM 2

Congratulations!

You have recovered all the stolen records! Hover your mouse cursor over the eye icons to learn more about each record.

CONTINUE

ROOM 2

You have lost a record!

main room

Oh, no!

Someone has stolen records from the State Archives!

room 2

room 3

Answer the questions in each room to recover stolen records. You will need to use the State Government General Retention Schedule to help you answer questions. You can find it here:

room 1

1/3

ROOM 3

Question 1

GS 09009 Meetings - Staff and Internal Committees Records documenting meetings of the agency’s staff and those of internal committees, commissions, councils, boards, task forces, etc. Includes, but is not limited to:

Agendas, meeting/agenda packets (briefs, reference materials, etc.);
Speaker sign-up, written testimony;
Audio/visual recordings and transcripts of proceedings;
Minutes.

GS 09024 Meeting Arrangements Records relating to the administrative arrangements of meetings held by or on behalf of the agency. Includes, but is not limited to:

Agenda requests;
Arrangement of catering, facilities, and equipment.

You find an old Employee Engagement Committee meeting agenda while cleaning your desk. Which of the two retention schedules to the right would you use to determine how long to keep the agenda?

2/3

ROOM 3

Question 2

January 2022

August 2021

The meeting agenda you found is from August 2019, and it is currently October of 2022. Keeping in mind the retention period of "retain for 2 years after end of calendar year", when will it be ready for destruction or transfer?

3/3

ROOM 3

Question 3

Destroy

"then Destroy." "NON-ARCHIVAL"

Transfer

"then Transfer to Washington State Archives for appraisal and selective retention." "ARCHIVAL"

Based on the Archival designation for GS 09009, should the meeting agenda be destroyed or does it have lasting historical value and should be sent to the Washington State Archives?

3/3

ROOM 3

Congratulations!

You have recovered all the stolen records! Hover your mouse cursor over the eye icons to learn more about each record.

CONTINUE

ROOM 3

You have lost a record!

main room

Oh, no!

Someone has stolen records from the State Archives!

room 2

room 3

Answer the questions in each room to recover stolen records. You will need to use the State Government General Retention Schedule to help you answer questions. You can find it here:

room 1

main room

1/5

Question 1

A pipe bursts and your records room is flooded. What should you do with the wet paper records?

Freeze them

Throw them away

Scan them

MAIN ROOM

2/5

Question 2

Which of these options carries the least risk?

Following retention schedules

Destroying records before the end of their retetion

Keeping everything forever

MAIN ROOM

3/5

Question 3

What is considered a duty of a Records Officer?

Manage your records for you

Reporting poor records management to supervisors

Approving records destruction

MAIN ROOM

4/5

Question 4

What happens to records transferred to Washington State Archives?

The records go into a black hole, never to be seen again

State Archives preserves and provides public access to them

The records are destroyed

MAIN ROOM

5/5

Question 5

When is it appropriate to use a personal device for agency business?

Sending field reports

Sending a message that you will be late to a meeting

Storing photos documenting a security incident

MAIN ROOM

5/5

Congratulations!

You have recovered the stolen record! Hover your mouse cursor over the eye icon to learn more about the record.

CONTINUe

Start Over?

Congratulations!

You have restored all the stolen pieces to the State Archives