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STATE ARCHIVES ESCAPE ROOM

Carli Bains

Created on October 3, 2023

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ESCAPE ROOM

ARCHIVES

Main room

ROOM 2

ROOM 1

ROOM 3

Answer the questions in each room to recover stolen records. You will need to use the State Government General Retention Schedule to help you answer questions. You can find it here:

Oh, no!

Someone has stolen records from the State Archives!

Records with minimal retention value

Records that have been transferred from another agency

Transportation records

ROOM 1

1/3

Question 1

What does "transitory" mean as defined in Section 6 of the State General Schedule?

Section 5

Section 1

Section 4

ROOM 1

2/3

Question 2

You have some HR documents that need retention applied to them. What section of the General Schedule would you go to for HR related retentions?

Shred

Throw it in the fireplace

Drive my car over the box

ROOM 1

3/3

Question 3

What is the approved method of dispositioning (destroying) paper records?

You have recovered all the stolen records! Hover your mouse cursor over the eye icons to learn more about each record.

ROOM 1

CONTINUe

3/3

Congratulations!

ROOM 1

You have lost a record!

Answer the questions in each room to recover stolen records. You will need to use the State Government General Retention Schedule to help you answer questions. You can find it here:

Oh, no!

Someone has stolen records from the State Archives!

main room

room 2

room 1

room 3

Destruction Authority Number

Disposition Authority Number

ROOM 2

What does DAN stand for?

Question 1

1/3

False

True

ROOM 2

True or False: Retention requirements apply to both electronic and paper records

Question 2

2/3

No, non-archival records are not eligible for scan and toss

Yes, non-archival records are eligible for scan and toss

ROOM 2

An employee mails in their W2 form, the record is non-archival. Can you scan it and destroy the paper copy?

Question 3

3/3

You have recovered all the stolen records! Hover your mouse cursor over the eye icons to learn more about each record.

Congratulations!

ROOM 2

CONTINUE

3/3

ROOM 2

You have lost a record!

Answer the questions in each room to recover stolen records. You will need to use the State Government General Retention Schedule to help you answer questions. You can find it here:

Oh, no!

Someone has stolen records from the State Archives!

main room

room 2

room 1

room 3

GS 09024 Meeting Arrangements Records relating to the administrative arrangements of meetings held by or on behalf of the agency. Includes, but is not limited to:

Agenda requests;
Arrangement of catering, facilities, and equipment.

GS 09009 Meetings - Staff and Internal Committees Records documenting meetings of the agency’s staff and those of internal committees, commissions, councils, boards, task forces, etc. Includes, but is not limited to:

Agendas, meeting/agenda packets (briefs, reference materials, etc.);
Speaker sign-up, written testimony;
Audio/visual recordings and transcripts of proceedings;
Minutes.

You find an old Employee Engagement Committee meeting agenda while cleaning your desk. Which of the two retention schedules to the right would you use to determine how long to keep the agenda?

ROOM 3

Question 1

1/3

January 2022

August 2021

The meeting agenda you found is from August 2019, and it is currently October of 2022. Keeping in mind the retention period of "retain for 2 years after end of calendar year", when will it be ready for destruction or transfer?

Question 2

ROOM 3

2/3

"then Transfer to Washington State Archives for appraisal and selective retention." "ARCHIVAL"

Transfer

"then Destroy." "NON-ARCHIVAL"

Destroy

Based on the Archival designation for GS 09009, should the meeting agenda be destroyed or does it have lasting historical value and should be sent to the Washington State Archives?

Question 3

ROOM 3

3/3

You have recovered all the stolen records! Hover your mouse cursor over the eye icons to learn more about each record.

Congratulations!

ROOM 3

CONTINUE

3/3

You have lost a record!

ROOM 3

Answer the questions in each room to recover stolen records. You will need to use the State Government General Retention Schedule to help you answer questions. You can find it here:

Oh, no!

Someone has stolen records from the State Archives!

main room

room 2

room 1

room 3

main room

Scan them

Throw them away

Freeze them

Question 1

A pipe bursts and your records room is flooded. What should you do with the wet paper records?

1/5

MAIN ROOM

Keeping everything forever

Destroying records before the end of their retetion

Following retention schedules

Question 2

Which of these options carries the least risk?

2/5

MAIN ROOM

Approving records destruction

Reporting poor records management to supervisors

Manage your records for you

Question 3

What is considered a duty of a Records Officer?

3/5

MAIN ROOM

The records are destroyed

State Archives preserves and provides public access to them

The records go into a black hole, never to be seen again

Question 4

What happens to records transferred to Washington State Archives?

4/5

MAIN ROOM

Storing photos documenting a security incident

Sending a message that you will be late to a meeting

Sending field reports

Question 5

When is it appropriate to use a personal device for agency business?

5/5

MAIN ROOM

You have recovered the stolen record! Hover your mouse cursor over the eye icon to learn more about the record.

Congratulations!

CONTINUe

5/5

Start Over?

You have restored all the stolen pieces to the State Archives

Congratulations!