Student Employment Guide
Federal work study (FWS)
You're Hired
Getting paid
finding a job
Resources
how to apply to jobs
LAUNchpad and more
planning
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federal work study part 1
the process
02
- Complete a FASFA to determine if you’re eligible for federal work-study
- Review & accept your award package in SIS
- Communicate FWS allocation concerns
Apply FASFA
**International students are not eligible for Federal Work Study**
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Federal work study part 2
What is it?
Undergraduate and graduate students can be granted job opportunities to work either on or off campus while enrolled full-time at Peabody. You’ll earn at least the current minimum wage for your position and can work up to 20 hours per week. The nature of the work may influence the pay rate due to the type of work you do and the skills required for the position.
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federal work study part 3
things to note
- The amount of federal work study funding allocated to a student may fluctuate based on additional financial aid received or requested.
- If a student receives financial aid from external sources, their federal work study allocation could decrease.
- Students can also request an increase in federal work study funding if additional funds are available at that time.
- Graduate or professional students, are paid by the hour or by salary, depending on the work you do.
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Finding jobs
SMILE
LAUNCHPAD
On-Campus Student Jobs
Newsletter and Opportunities
Students With or Without FWS
Internal & External Opportunities
SMILE
LauNCHPad
Student employment guide
Next
finding jobs
Back
01
02
launchpad
smile
Opportunites, Newsletter
On-Campus Jobs
- Opportunities and resources curated for both students and professional artists in Baltimore and beyond sent directly to you.
- Jobs and Internships
- Performance Opportunites
- Competitions
- Grants and Scholarships
- University Experiential Learning platform that connects students to internships and jobs across Johns Hopkins University
- Access Mentors
- Gain Real Life Experience
- Develop Professional networks
- Design a life path
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applications
How to apply to jobs
- Carefully review the job description and requirements to ensure your skills and experience align with what they are looking for. Customize your resume to highlight how you meet the specific qualifications.
- Research the company and hiring manager to determine the appropriate person to address your cover letter to. Personalizing your letter by addressing the recipient directly can make you stand out.
- Be diligent about submitting all requested application materials before the deadline. Follow instructions closely and provide everything they ask for to ensure your application is considered complete.
- Proofread your materials thoroughly. Check for typos, grammatical errors, and inconsistencies. Put your best foot forward by presenting polished, professional documents.
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interview tips
PLanning for success
- Research the company, role, and people you will be interviewing with. Understanding the business, mission, and requirements will help you answer questions effectively.
- Dress professionally and appropriately for the organization and role. You want to make a positive impression.
- Arrive 10-15 minutes early to avoid feeling rushed. Take a few deep breaths before going in to calm any nerves.
- Listen carefully to each question. Ask for clarification if anything is unclear before responding.
- Thank the interviewer(s) for their time and consideration before departing. Follow up with a thank you note afterward.
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You're Hired! Next Steps:
01
steps for you
- As a new hire, you will be required to complete a federal I-9 Form for employment eligibility verification. The process will be as follows:
- You will receive an email with instructions for completing Section 1 of the I-9 Form. Please complete this section and submit it promptly.
- After you successfully submit Section 1, you will be prompted to schedule an in-person appointment at one of our HR locations. This appointment is to complete Section 2 of the I-9 Form.
- You can make an appointment on the Peabody campus to finish the I-9 process with HR. This must be completed within 3 days of your official start date.
- Bring acceptable documents that establish your identity and employment authorization (as outlined on the I-9 Form) to the appointment. The HR representative will review your documents and complete Section 2.
- Once Sections 1 and 2 are finalized, your I-9 Form will be processed and employment can begin. Reach out with any questions about this required process. We look forward to having you on board!
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You're Hired! Next Steps:
02
last steps
- Once an employer has hired you, they will post that in SMILE. Peabody HR will get notification that you have been hired.
- If you have never worked for JHU before, you will receive a Student Information Form via DocuSign, which is a secure means to obtain personal information.
- This form includes all information required to add you to payroll. Note that every field is required.
- It can take several weeks before we receive your personnel number.
- HR will notify you when you can start work after I-9 clearance.
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getting paid
01
02
the process
TImesheet x
- For on campus jobs, students must submit their hours through TimesheetX every week.
- TimesheetX can be found on the same page as SMILE.
- Payday happens on the 15th and last day of every month.
- If those days fall on a weekend, we get paid the Friday prior.
- If those days fall on a holiday, we get paid the business day prior.
- After you receive your first paper paycheck by mail, you may sign up for direct deposit IF you have completed your I-9.
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resources
need help?
No need to stress! There are several offices and resources across Johns Hopkins that offer mentorship, guidance, and support. You can access these resources in a variety of ways:
- In-Person or Virtual Career Coachings
- Drop in Office Hours to chat!
- Phone or Email
JHU'S Imagine
LAUNCHPad
- Unger Lounge, 1st Floor East Dorm Tower
- Monday - Friday, 9am - 4pm
- launchpad@jhu.edu
- 667-208-6595
- Make an Appointment
- Imagine Center, 113 W University Pkwy
- Monday - Friday, 8:30am-8pm,
- Saturday 10am-6pm
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Peabody launchpad
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03
01
02
mentorship
building a portfolio
opportunities
Career Coaching
Presenting your Professional Materials
Exploring Career Paths
- We offer in-person and virtual career coaching appointments for all students and alumni (including over the summer!).
- For one-on-one help, schedule an appointment via Handshake.
- Drop-in at the LAUNCHPad office during office hours.
- Email or Call with any questions.
- Developing a marketable portfolio takes time. Peabody LAUNCHPad offers a wide variety of tools to help you get started on developing the professional materials you need!
.
- Not sure what the future holds? That's okay! LAUNCHPad has developed an interactive tool to learn more about the variety of career paths in the arts.
- Professional Development resources are also made available.
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External opportunties
02
03
01
02
performer referal service
Handshake
opportunities
Exploring Career Paths
External Opportunties
Handshake
- Looking for a job tailored to you? Handshake is the leading career platform built just for college students.
- Create a profile with your background, skills, and interests.
- Handshake will:
- Automatically find and recommend jobs and internships that fit your unique profile. With Handshake, find opportunities that match who you are as a student. It's the easiest way to discover jobs and launch your career.
- All opportunities and gigs through Peabody's Performer Referral Service can be found on Handshake.
- If you are interested in joining the performer service please fill out our Intake Form.
- Not sure what the future holds? That's okay! LAUNCHPad has developed an interactive tool to learn more about the variety of career paths in the arts.
- Professional Development resources are also made available.
Intake form
student employment guide
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thanks!
Peabody LAUNCHPad, Peabody Human Resources, Peabody Financial Aid
Schedule an Appointment
We offer in-person and virtual career coaching appointments for all students and alumni (including over the summer!). For one-on-one help, schedule an appointment via Handshake, or drop-in at the LAUNCHPad office anytime between 12 noon – 2pm on weekdays to meet with a peer career coach. If you cannot find a time that works for you, please email launchpad@jhu.edu. We are also often able to assist by phone or email.To schedule an in-person or virtual appointment:
- Sign into your Handshake account.
- Click ‘Career Center’ on the left side panel.
- Select ‘Appointments’ and follow the prompts to choose an appointment type and time.
- If you requested a virtual meeting, your coach will contact you with a link.
- Email us at launchpad@jhu.edu if you have any questions.
- Professional Materials are great tools to help you stand out and communicate with presenters and potential employers.
- Get started on your professional documents, whether it's preparing a resume for a job application, preparing a contract for a collaborator, or tracking your income throughout the year.
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Transcript
Student Employment Guide
Federal work study (FWS)
You're Hired
Getting paid
finding a job
Resources
how to apply to jobs
LAUNchpad and more
planning
student employment guide
Next
Back
federal work study part 1
the process
02
Apply FASFA
**International students are not eligible for Federal Work Study**
Student Employment guide
Next
Back
Federal work study part 2
What is it?
Undergraduate and graduate students can be granted job opportunities to work either on or off campus while enrolled full-time at Peabody. You’ll earn at least the current minimum wage for your position and can work up to 20 hours per week. The nature of the work may influence the pay rate due to the type of work you do and the skills required for the position.
student employment guide
Next
Back
federal work study part 3
things to note
student employment guide
Next
Back
Finding jobs
SMILE
LAUNCHPAD
On-Campus Student Jobs
Newsletter and Opportunities
Students With or Without FWS
Internal & External Opportunities
SMILE
LauNCHPad
Student employment guide
Next
finding jobs
Back
01
02
launchpad
smile
Opportunites, Newsletter
On-Campus Jobs
Student employment guide
Next
Back
applications
How to apply to jobs
student employment guide
Next
Back
interview tips
PLanning for success
student employment guide
Back
You're Hired! Next Steps:
01
steps for you
student employment guide
Next
Back
You're Hired! Next Steps:
02
last steps
student employment guide
Next
Back
getting paid
01
02
the process
TImesheet x
Student employment Guide
Next
Back
resources
need help?
No need to stress! There are several offices and resources across Johns Hopkins that offer mentorship, guidance, and support. You can access these resources in a variety of ways:
JHU'S Imagine
LAUNCHPad
student employment guide
Next
Peabody launchpad
Back
03
01
02
mentorship
building a portfolio
opportunities
Career Coaching
Presenting your Professional Materials
Exploring Career Paths
- Developing a marketable portfolio takes time. Peabody LAUNCHPad offers a wide variety of tools to help you get started on developing the professional materials you need!
.student employment guide
Next
Back
External opportunties
02
03
01
02
performer referal service
Handshake
opportunities
Exploring Career Paths
External Opportunties
Handshake
Intake form
student employment guide
Back
thanks!
Peabody LAUNCHPad, Peabody Human Resources, Peabody Financial Aid
Schedule an Appointment
We offer in-person and virtual career coaching appointments for all students and alumni (including over the summer!). For one-on-one help, schedule an appointment via Handshake, or drop-in at the LAUNCHPad office anytime between 12 noon – 2pm on weekdays to meet with a peer career coach. If you cannot find a time that works for you, please email launchpad@jhu.edu. We are also often able to assist by phone or email.To schedule an in-person or virtual appointment:
Templates