Want to create interactive content? It’s easy in Genially!

Get started free

HOW TO WRITE AN EMAIL

Grace Klonoski

Created on August 21, 2023

Start designing with a free template

Discover more than 1500 professional designs like these:

Math Lesson Plan

Primary Unit Plan 2

Animated Chalkboard Learning Unit

Business Learning Unit

Corporate Signature Learning Unit

Code Training Unit

History Unit plan

Explore all templates

Transcript

How to Write an E-Mail

E-Mail Etiquette

WHY IS THIS IMPORTANT?

Looking cool, duh.

  1. Avoid misunderstandings. Remaining clear and concise about what you need or want is important for avoiding misrepresentation of ideas or concepts.
  2. Projects professional image. As you progress through your collegiate experience, you will need to ensure professionalism to solidify and maintain important connections and relationships.
  3. Displays respect for the receiver of the email. Often, you will be emailing individuals with a greater academic status (both in age and degreeship).

01

What's wrong with this email?

Let's unpack.

Subject: _________ hey when are u gonna be in ur office tmrw. Am confsued wit class stuff

  1. No subject (what is the email about?)
  2. No greeting (Hello - insert name - )
  3. Inconsistent punctuation.
  4. Poor spelling and grammar.
  5. No signature (say who you are!

You are NOT sending a text! BE PROFESSIONAL AND COURTEOUS.

01

What's right with this email?

Let's unpack.

Subject:Speech 101-F Homework Question Hello Professor Samsonowicz I am reaching out to ask when the homework is due. You mentioned one date in class, but the syllabus says another date? Also, will you be in your office tomorrow afternoon? Thank you! Regards, John Doe

  1. Filled-in subject line.
  2. Greeting (learn the last name of the receiver).
  1. Correct grammar and spelling.
  2. Goodbye and signature (your name).
  3. Clear and specified timing (afternoon)

When you send an appropriate, professional, and academically correct email, you leave a good impression on the receiver who might be a connection that you could benefit from in the future. Your future employers and professors will look for a well-crafted message.

When you send an appropriate, professional, and academically correct email, you leave a good impression on the receiver, who might be a connection that you could benefit from in the future. Your future employers will look for a well-crafted message.

Your professors looks at your poorly written emails like this: