Best Practices and Pilot Expectations for Leaders

Submitting Pilot Deliverables

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Best Practices and Pilot Expectations

Evaluating Deliverable Completion

for the 2023-24 CRIMSI Pilot

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Email & Communication Guidelines

Leader Edition

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For the initiative lead , school leaders, and instructional school leaders

Submitting Pilot Deliverables

Throughout the pilot, leaders follow role-specific checklists to determine expected deliverable submissions. Checklists can always be found in the Checklists category of the CRIMSI dynamic FAQ website. Onboarding May-August 30 During Onboarding, School Leaders and Initiative Leads enaged in the pre-implementation phase of the pilot which equipped leaders with the tools to plan, prepare, and implement systems and campus-level change management. Learn more about the CRIMSI Leader Pre-Implementation Series here. Instructional School Leader Onboarding consisted of a combination of leader and coach development. Learn more about the Instructional School Leader Onboarding here. School Year Learning Semester 1 Checklists have been released and cover September 1-December 31. Anticipate the release of Semester 2 checklists later in December. During this time, initiative lead and school leader learning and resources are housed in the TEALearn CRIMSI Hub and CRIMSI Leader course. Instructional school leaders are assigned CRIMSI product courses where they will complete learning. Additional resources and deliverables live in the district’s CRIMSI Google folder.

Consultations

Progress Meetings

(Initiative Leads Only)

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Problems of Practice (PoP) Sessions

Feedback Surveys

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Protocol Submissions

Communities of Practice (CoP)

(Instructional School Leaders Only)

(Instructional School Leaders Only)

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Evaluating Deliverable Completion

Leaders and participants can check the completion of their own pilot deliverables through their TEALearn gradebook. This FAQ describes leaders’ steps to evaluate the completion of CRIMSI deliverables. Gradebook assignments without “-” are successfully submitted. Gradebooks are updated daily by noon on business days, reflecting assignments turned in by midnight the day before.

Gradebooks

Always refer to the TEALearn gradebook to evaluate whether CRIMSI received a deliverable.

Canvas Notifications

Emails from Canvas (notifications@infastructure.com) are not evidence of completion, nor are notice from Canvas Support through their hotline or chat.

Module Checkmarks

Green checkmarks on modules are not evaluative of deliverable completion.

To help participants stay on track, CRIMSI sends monthly deliverable status updates to all CRIMSI roles starting in August 2023.

Participants are encouraged to contact CRIMSI as soon as possible if they have questions or concerns regarding their submissions. Please do not wait until the end of the pilot for support.

Qualtrics Email Receipts

Save email receipts from Qualtrics surveys. In case of a grade book discrepancy, the CRIMSI support team will manually use the receipt to award credit.

Track CRIMSI Participant Progress

Deliverable Dashboard

Email & Communication Guidelines

Reading the monthly newsletters is a requirement for all CRIMSI participants. Review the monthly newsletters for important pilot updates and guidance on time-sensitive action items to ensure a successful pilot experience. Whitelisting the crimsi@tntp.org email address ensures successful email delivery of all pilot communications.

Here’s a guide on whitelisting the email address. Whitelist crimsi@tntp.org and noreply@tea.texas.gov.

Refer to the Newsletter Archive FAQ for a repository of CRIMSI newsletters sent to all CRIMSI roles.

The CRIMSI Support Team offers Office Hours weekly so participants can speak with CRIMSI on Zoom. We do not have a support phone number.

Protocol Submissions

After implementing protocols of practice, CRIMSI participants will submit a survey answering questions about their protocol experience. Protocol submissions, including Lesson Internalization, Lesson Observation, Lesson Rehearsal, and Student Work Analysis, do not require an upload of the completed protocol document.

Participants should navigate to the “CRIMSI Data Collection” module near the top of their TEALearn course’s Modules page to access the month-specific protocol surveys required as outlined on role-specific checklists.

Example of the "CRIMSI Data Collection" Module:

If a participant faces an issue submitting a protocol survey, they may refer to this troubleshooting protocol survey FAQ for guidance.

Communities of Practice (CoP) Sessions

Reference the role-specific Scope and Sequence to identify modules that should be completed before attending a live CoP Session. CoPs will discuss the application of collective learning and will engage participants in problems of practice to tackle implementation challenges. Instructional school leaders, coaches, and teachers are assigned a cohort of 10-15 participants who they will collaborate with during three assigned sessions throughout the pilot. Sessions must be attended virtually live. Asynchronous options are not offered. The Zoom link for each session is accessible through participants’ TEALearn course, and dates/times are listed on the TEALearn To-Do List. Make-up sessions are available to participants who miss their scheduled sessions. Participants in need of a make-up session are responsible for checking the make-up CoP FAQ for registration details or emailing crimsi@tntp.org for support before the date of a scheduled make-up session. Make-up sessions are always announced in monthly CRIMSI newsletters.

Access Scope and Sequences

View Make-Up CoP FAQ

Feedback Surveys

To provide TEA feedback on implementation, the initiative lead and school leaders will submit the Pre-Implementation and Quarterly Feedback surveys emailed directly to them. Surveys are time-sensitive and must be completed within the window listed in each email.

Pre-Implementation Survey FAQ

How to Submit Pre-Implementation and Quarterly Surveys FAQ

Problems of Practice (PoP) Sessions

Interested in optional* sessions focusing on barriers and challenges associated with implementing HQIM through collaborative opportunities to discuss viable solutions?

Learn more about Problems of Practice sessions here.

* Note: By attending a live Problems of Practice session and submitting its exit ticket, a leader can receive 1.5 Continuing Professional Education (CPE) hours per session.

Consultations (Initiative Leads Only)

Throughout the pilot, the initiative lead attends required consultations with their CRIMSI advisor for personalized support. This includes an Initial Consultation, Launch Consultation, and Mid-Year Consultation.

For additional support, the initiative lead can schedule flex consultations with their CRIMSI advisor to discuss any aspect of HQIM implementation. To supplement these flexible Zoom sessions, the initiative lead can contact their CRIMSI advisor by emailing crimsileader@tntp.org for direct support.

Deliverable Dashboards

Leaders will be able to access a district-specific Deliverable Dashboard to support reviewing participant progress in the pilot. Monitoring participant progress encourages effective engagement and participant deliverable completion. The initiative lead must share the district’s login credentials with school leaders and instructional school leaders.

View Deliverable Dashboard FAQ

Progress Meetings

The initiative lead, school leaders, and instructional school leaders will attend four required Progress Meetings throughout the school year beginning in September 2023. During these sessions, leaders will examine continuous improvement efforts that support HQIM implementation and identify success factors/trends that impact implementation efforts. The initiative lead and school leaders will be offered three options per meeting, and instructional school leaders will be offered two options. Leaders register for and attend one of the date options offered per Progress Meeting, then submit Progress Monitoring data through a form for completion credit.

View Progress Meetings FAQ