Advanced Zoom Features

Advanced Zoom Features

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Table of contents

Introduction

Advanced Features

Features Breakdown

In the Classroom

Wrap up

introduction

Advanced features of Zoom

Your CUNY Zoom account allows you to use some advanced features that are not present in a basic (free) account. These features include live captioning, in-meeting reactions, and meeting templates. Zoom has released more features that can help you enhance your online meetings/courses and bring a new fun, interactive element to them. Reminder: If you cannot find any of the new features, or they appear unavailable to you, chances are you will need to update the Zoom application.

+ Update Zoom

Advanced Features

Advanced Features

Screenshare Watermarks

Threaded Chat Discussions

Meeting Templates

Zoom Avatars

Customize a cartoon version of yourself to use during meetings. Avatars are customizable cartoon characters that can be used as a filter.

When you want to share sensitive material and want to avoid copies, It creates a watermark over the content, so if copied, you'll know who took said copy.

Meeting templates allow you to create a blueprint of meetings you host frequently, keeping the settings you need the same.

You are now able to reply to specific messages within the chat. Your message will no longer get lost in the stream of messages.

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+ Learn more

+ Learn more

+ Learn more

Advanced Features

In Meeting Q&A

New Zoom Whiteboards

End meeting Surveys

Zoom Meetings now allows the audience to pose questions to the hosts that won't get lost in the chats.

Want to know how your meeting went? Want to create exit tickets for synchronous sessions? You can create end of meeting surverys for your audience.

Zoom has updated their whiteboards to allow for more features and collaborations.

+ Learn more

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Features breakdown

Zoom avatars

Create a cartoon version of youself or turn yourself into a fun animal.

With Zoom Avatars, you now can transform yourself into a cartoon version of yourself or simply choose one of the pre-set animal avatars. This can be used in case you have to hide your surroundings in the moment or want to try something fun in your live course sessions.

creating/Enabling avatars

1. During a Zoom meeting click on the up arrow "^" next to "Video."
2. Click on "Choose Avatar."
3. In the pop-up box either choose a preset avatar or create your own by clicking on the "+" sign.
4. If you're creating your avatar, you have the option of changing the skin color, face, hair, etc to your liking.
5. Don't forget to click "Done" when you want to save.

+ INFO

Meeting Templates

For when you're tired of creating the same meeting over and over.

Meeting templates allow you to create templates out of meetings you have often so that you do not have to remember specific settings for each meeting.

creating a template

1. Log into your zoom account on any web browser: cuny.zoom.us
2. Navigate to your "Meetings" on the left.
3. Click on "Schedule a meeting."
4. Create the meeting as if it were the template, filling out a name, description, time etc.
5. Save the meeting.
6. Once you're on the new page, click on "Save as Template" on the bottom right of the page.

+ Click Me

+ INFO

Screenshare watermarks

Avoid having people take screenshots of sensitive content you do not want shared.

You can now add watermarks to shared screen content during live sessions. When this feature is enabled, Zoom automatically places a watermark made up of the person who's viewing username and email across the screen. Each watermark will be unique to each person's view. If someone were to take a screenshot, you can easily know who took it.

enabling watermarks

1. Log into your Zoom account on any web browser: cuny.zoom.us.
2. Navigate to your "Settings" on the left panel.
3. Cllick on "Meetings" at the top.
4. Scroll until you find "Add Watermark" and enable it.
5. CUNY has the settings already saved once you enable.
6. Decide if you want the watermark on at every meeting.

Resources

+ Tip

Threaded Chat Discussions

Group responses in the chat and keep up with coversation topics.

The chat feature during meetings has gotten more sophisticated. Before, chat messages during meetings could get lost. Now, with threaded discussions, you can reply directly to a question or a response, without having to scroll up to find it. To allow screenshots and emojis to be used during your chat conversations, the feature will need to be enabled in your account settings.

New chat features

• You can now reply directly to a message within the chat.
• Send emojis, screenshots and files in the chat as well as replies.
• Delete messages in the meeting's chat.
• Learn more by clicking "Info".

+ Info

+ Info

In Meeting Q&A

Anonymously ask questions on the fly.

Your participants/students can now ask questions directly to the host/co-host or participants with the in meeting Q&A. It's another way to encourage interactions during sessions for students who may not be too comfortable speaking up. It also allows important questions to be seen and not lost within the chat. Anonymous questions are also possible.

Enable Q&A

1. Log into your zoom account on any web browser: cuny.zoom.us.
2. Navigate to your "Settings" on the left panel.
3. Click on "Meetings" at the top.
4. Scroll until you find Q&A in meetings and turn the feature on.
5. To activate it in your meetings... open "Click me" below.
6. Learn how to use it in your meetings by clicking "Info."

+ Info

+ Click Me

End Meeting Surveys

Get real time feedback at the end of all your meeting sessions.

With this feature, you can create anonymous surveys that participants can answer at the of every session. Use it to gather feedback from your students on what they learned from the session, and what questions they may have, or use it as an exit ticket for your courses. You can create a survey for every meeting or when you feel the need.

Enable Surveys

1. Log into your zoom account on any web browser: cuny.zoom.us.
2. Navigate to your "Settings" on the left panel.
3. Click on "Meetings" at the top.
4. Scroll until you find "Meeting Survey."
5. Turn feature on and save.

+ Create Survey

+ Resources

Example Survey

Zoom Whiteboards

Collaborate as a team on meetings or use for demonstrations.

Zoom Whiteboards allow you to collaborate with your students, create demonstrations/presentations and more. The new whiteboards features templates, capability to use it offline and more. You can create whiteboards before or during meetings. Its a way to keep students engaged.

Whiteboard Features

• Create multiple pages within one whiteboard.
• Collaborate with students or use it as a presentation.
• Include premade templates for interactive collaboration (Storyboards, flow charts, Venn diagrams and more).
• Present old boards in future sessions.
• Only verified accounts will be able to view whiteboards.

+ Resources

+ Templates

In the Classroom

Engage your students in the course content, presentations, and more.

Engagement

Creating a fun environment helps students stay involved.

As faculty, we are always finding new ways to engage our students. It's one of the many challenges we face. Synchronous sessions can be exhausting, so adding interactive elements can take your course to the next level and encourage your students to participate more. We advise making your synchronous sessions:

• engaging
• fun
• consistent &
• to build Community

Click on the "+" next to each goal to see which Zoom feature will serve each.

Fun

Consistency builds trust amongst peers and within the classroom because they know what to expect.

Consistency

The more familiar your students are with you and eachother the more likely they are to open up.

Community

Wrap Up

questions?

THANK YOU!

Contact Us

Email us: edtech@hunter.cuny.eduVisit us: HN C105

Website

For fun use...

• Avatars
• Whiteboards
• End of meeting surveys
• Q&As
• Chats

For consistency use...

• End of meeting surveys
• Threaded replies
• Q&As in meetings
• Watermarks
• Meeting Templates (for personal use and organziation)

How to use templates

After you create and save your meeting template, to use it, you will create a new meeting. Once you're on the meeting screen, navigate to "Template" and click on the drop-down to select the appropriate template.

For engagment use...

• Whiteboards
• End of meeting surveys
• Q&As
• Chats
• Avatars

Resources for Whiteboards

Getting Started - https://support.zoom.us/hc/en-us/articles/4410916881421-Getting-started-with-Zoom-Whiteboard Using the Whiteboard - https://support.zoom.us/hc/en-us/articles/5304058491405-Using-the-Zoom-Whiteboard Video Tutorials - https://support.zoom.us/hc/en-us/articles/16412487134093-Zoom-Whiteboard-video-tutorials Enable or Disable Whiteboards - https://support.zoom.us/hc/en-us/articles/15300512920973-Enabling-or-disabling-Zoom-Whiteboard Using Templates - https://support.zoom.us/hc/en-us/articles/12686284791437-Using-Zoom-Whiteboard-templates All about whiteboards - https://explore.zoom.us/en/products/online-whiteboard/

Resources for Surveys

Enable Surveys - https://support.zoom.us/hc/en-us/articles/4404939095053-Enabling-meeting-surveys Managing surveys - https://support.zoom.us/hc/en-us/articles/115005855266-Managing-the-end-of-meeting-experience-feedback-survey Taking surveys - https://support.zoom.us/hc/en-us/articles/6215611808013-Taking-the-end-of-meeting-experience-feedback-survey View Surveys - https://support.zoom.us/hc/en-us/articles/115005855266-Managing-the-end-of-meeting-experience-feedback-survey

Creating a meeting survey

• Click "Meetings"on the left side panel
• Click on the meeting you want to create the survey for
• Click on "Survey" tab on the top
• Click on "+Create New Survey"
• Start creating your survey questions, there are multiple question types such as multiple choice, single choice, and rank
• Once you finish creating your survey, click SAVE.

Other Survey Features:

• You can add images to your surveys
• You can make a survey question required or not
• Under settings (highlighted red), you can make surveys anonymous, number your questions, show the type and leave a submission message
• Use the eye next to settings to preview survey
• Surveys are sent to participants at the end of a meeting. It opens up in a browser window.

For community use...

• Avatars
• Whiteboards
• Threaded Chats
• Q&As in meetings
• Watermarks

More info on Q&A

Once you enable Q&A in your settings, you have to activate it within your scheduled meetings for it to work. You will find that under "Options" inside of your scheduled meeting sessions. If you have already created a meeting and want to enable this feature after, edit the meeting options.

Template Samples

Zoom Watermarks Resources

1. https://support.zoom.us/hc/en-us/articles/360021839031-Adding-audio-watermark
2. https://support.zoom.us/hc/en-us/articles/6789387458701-Managing-the-Meeting-Webinar-tab
3. https://www.it.ucsb.edu/zoom/enable-content-watermark-zoom