Elementary & Intermediate Master Scheduling

AISD Best Practices for Building an Elementary/Intermediate Master Schedule Habook

AISD Best Practices for Building an Elementary/Intermediate Master Schedule Handbook

2022-2023

Index by Department-Click on any of the Sections to go Directly to that Section

I. Counseling- Master Schedule Timeline II. SPED- Six things to Remember about Scheduling III. Digital Learning-Cross-listing IV. Instruction Requirements by ContentV. MIS- Creating a Master Schedule

1. Before and After Rollover
2. Creating a Course including ICS & ABSW Courses
3. Building a Block of Courses

4. Printing the Master Schedule 5. Whiteboard Training

Master Scheduling Timeline

CLICK HERE

Six things to Remember about Scheduling Students who Receive Special Education Services

CLICK HERE

Cross-Listing

Why Cross-Listing? To provide all students equal access to instructional resource both face-to-face and Schoology.

Elementary Structures that Support Cross-Listing

Cross-listing requires a structure that is uniformed

Section numbers must always match

Staff ID and Room Number must be included on your spread sheet

Cross-listing Required Information

BLOCKS of Instructional Time

Teacher

Room #

1st Block

2nd

3rd

4th

5th

6th

7th

Grade & Content

Team

Teacher

Staff ID

Room #

1st Block

2nd Block

3rd Block

4th Block

5th Block

6th Block

7th Block

A. Dumbledor

123456

204

course # -section  (Seat Count)  Course # (ICS) -Section Seat Count

course # -section  (Seat Count)  Course # (ICS) -Section Seat Count

course # -section  (Seat Count)  Course # (ICS) -Section Seat Count

course # -section  (Seat Count)

course # -section  (Seat Count)

course # -section  (Seat Count)

Planning Conference

H. Granger

654321

204/402

Course # (ICS) -Section Seat Count

Course # (ICS) -Section Seat Count

Course # (ICS) -Section Seat Count

Planning Conference

Course # (ICS) -Section Seat Count

Course # (ICS) -Section Seat Count

Course # (ICS) -Section Seat Count

ICS - in class support

Secondary Teacher of record

Secondary Teacher of record

Secondary Teacher of record

Secondary Teacher of record

Secondary Teacher of record

Secondary Teacher of record

H. Potter

987123

402

course # -section  (Seat Count)

course # -section  (Seat Count)

course # -section  (Seat Count)

course # -section  (Seat Count)  Course # (ICS) -Section Seat Count

course # -section  (Seat Count)  Course # (ICS) -Section Seat Count

course # -section  (Seat Count)  Course # (ICS) -Section Seat Count

Course Codes were finalized and the list was made available by the Counseling and Special Education Departments.

• Campuses must not change course codes.
• Master Schedule does not require students to be in classes for cross-listing to be completed.

Master Schedule Checklist

The schedule must include:

1. Teachers of Record or Use the Default 0-Staff Option or Add a Content Specialist if there is not a Teacher of Record

2. Course numbers and matching section numbers

3. Accurate seat count

4. In-Class Support codes

5. In-Class Support Staff

Submit master schedule using the format reviewed in this training to the Cross-Listing team through Schoology course code XBC3-PWNC-4RVPB.

A master schedule template will be posted in Schoology course after Principals and APs are trained.

Instruction Requirements by Content

Creating the Master Schedule

Before & After Rollover

What can be done before & after rollover

Before Rollover:

• Build your master schedule by creating your courses and blocks of course
• Update students next year homeroom, counselor, house team
• Load course requests

After Rollover:

• Update staff room assignments in Room screen and on Staff Building Info screen
• Run the scheduler

Let’s Start from the Beginning…

These are the steps we will cover when building your master schedule

1. Creating a Course including ICS & ABSW Courses
2. Building a Block of Courses
3. Printing Block Report
4. Printing the Master Schedule

Creating a Course in the Master Schedule

Creating a Course in the Master Schedule

In ESP: menu>scheduling>courses>course sections>master schedule

When on the master schedule search page, click on the + icon

Make sure your building is in the building field. Enter the course in the course field. Once the course has been entered and you click on the tab key, the section will populate.

Things to look at: Periods – all courses must have a designated period. Ex: Reading per 1, Math per 2, Science per 3, etc. Primary, Secondary and Room fields will need to be updated and correct staff will need to be entered.

Intermediate

Block courses that are only semester courses, you can click on and cross out the marking period that they don’t meet.

Mark Types on Elem Academic Classes only have fin & mkrp

Mark Types on Elem Block Classes have fin, mkrp, & part

Mark Types on Intermediate Courses should only have fin & mkrp

Once all information has been entered don’t forget to click save!

Building a Block of Courses

Terminology: Block: Container that holds the courses Blockette: Individual course(s) within the block

Block Course Names Examples

Intermediate

Elementary

gr1 gr1vau gr1vls gr1vst gr1tlc gr1DLe gr1DLs gr1bil knblock

05BLOCK 05BBLOCK 05LSBLOCK 05STRBLOCK 06BLOCK 06BBLOCK 06LSBLOCK 06STRBLOCK

Block Courses

For you to build a block of courses, the individual courses must already be built in the master schedule.

On the master schedule screen, click on the + icon

Here is where you would add your courses or “blockettes” to the block. When adding the sections, make sure that you are adding the correct section to the blockette, if the teacher is partnered with another teacher. After adding be sure you click the mandatory check box.

Once all courses and sections have been entered, don’t forget to click save! Kinder Blocks will only have KHMRM, KNART,KNMUS,KNPE AND KNHTECH

Master Schedule Block Report

Cognos>team content>alief reports>scheduling center>master schedule block report

Once you have built your courses and your blocks in the master schedule, you are now able to run your Master Schedule Block Report. The school year you select would be the ending year. For 2022-2023, you would select 2023. Then you would select your building and click on finish.

This is what the Block Report looks like. You would have a different sheet for each Block of courses Using this report also helps when it is time to give your students course requests.

https://docs.google.com/presentation/d/1pO8N9ALO408J92FTE6yzBDJfbiP1RvU7fOmB2lliKaA/edit?usp=sharing

Printing your Master Schedule

Menu>scheduling>course sections>master schedule

In the search criteria field, verify your building is entered and then select load. Once the records are loaded, using the options icon, select Master Schedule List Report

Use the following prompts and click run.

The report will then show up in your Tasks/Reports called Master Schedule List Report that you will be able to print out.

If it is run with the option to print blockettes as regular courses, this is how it would look

If it is run with the option to print blockettes within their block, this is how it would look

Once, complete you will be ready to update the courses with the staff names, and schedule the students come the start of the school year

Whiteboard Training

Read more

Change to 22-23 training (current year because there is more information to see and use when learning)

Click Yes

Run Conflict Matrix–Runs all the course requests and pulls it into the system. Each time you go into whiteboard, run a new conflict matrix.

Demographic status should be active .Use the corresponding year for the matrix and the whiteboard. To run the matrix, click the Play button in the top right corner

Use the green checkbox to save

Column of unfilled requests 4 basic sections based on the home screen Click on View–Apply will allow you to look at one department

There is one conflict with another course that has been scheduled

The system recommended 34 sections

Making changes within the system of whiteboard Right click on a section number down below within any making period to change