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TRANSFORMATION DASHBOARD

Elly Mulaha

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TRANSFORMATION uPDATE

START

Click here to access the Transformation SharePoint Page

Transformation Update - February 2025

jan 2025

Moldova - De-registration can only begin when the UNTF project finishes in September.

Organisational transformation

Transformation

5-week Partnership Training for 20 colleagues started.

Bangladesh: Office is closed. The accounts have been audited, signed and sent to the tax adviser to submit returns.

Draft findings of Mid-Term Strategic Review presented to Steering Group, ELG, ODWG and Board; draft report under review by Steering Group

Country Transition

Myanmar: Myanmar - office has now closed.

Preparation and finalising of annual team plans and targets for submission to the board.

Project Sailboat-Archived April 2024

Lebanon: Lebanon - office closure underway.

click for more updates

Pakistan: Pakistan - office closure underway.

Country oversight & support

Mozambique: Final activities underway for BMZ project ending in March. Evaluator is contracted but has been delayed due to continued unrest in the country.

What is coming up!

Tanzania: Post closure audit continues and we will see the final de-registration on-line once the audit is completed.

Finalize FY25-26 Annual Plans, based on ELG feedback. Board approval on 26 March.

Circulate Mid-Term Strategic Review and preparation for Management Response.

Ethiopia:The team have begun setting up the UNHCR project in Gambella and Assosa, with handover of facilites from the previous managing agent.

Launch of 2025 Partnership Feedback Survey

Uganda: BMZ project closure has begun. Various administrative documents requiring board signatures have been prepared to enable bank accounts to be closed prior to de-registration.

Transformation Update - January 2025

december 2024

Moldova - Office has closed but not yet begun the de-registration process.

Organisational transformation

Transformation

Two drop-in sessions planned to guide teams on the Planning process took place on the second week of January.

Bangladesh: The office has now closed. The NHPB is supporting us to finalise closure over the next two months.

A series of interviews and group discussions have already been conducted with various stakeholders, including with HelpAge staff across different functions and teams.

Country Transition

Myanmar: Myanmar - office has now closed.

Impact Review of Afford Programme shared with organisation.

Project Sailboat-Archived April 2024

Lebanon: Lebanon - office closure underway.

click for more updates

Pakistan: Pakistan - office closure underway.

Country oversight & support

Mozambique: The team continued intermittently to work from home. Internet is still fluctuating.

What is coming up!

Tanzania: The office has now closed. The registrar has approved de-registration of HAI but a post closure audit was required and tax clearance submitted in December.

Updated Vietnam country transition proposal will be decided on by the Board.

1st draft Annual Plan to be uploaded.

Ethiopia:Recent UNHCR proposal was successful and HAI is discussing content and budget for re-starting work in Gambella. HIP is ready for submission 24th Jan.

Steering Group will review draft findings of Mid-Term Strategic Review.

Uganda: We continue to work through the same ongoing issues for office closure. Unfortunately the finance officer has now left.

Launch of Partnership training.

November 2024

Transformation Update - December 2024

Uganda: Progress in December has been slow on the office closure administration.

Organisational transformation

Transformation

The Mid-Year Report FY24-25 shared.Click here to access

Bangladesh: NHPB presented themselved and their plans to Global Portfolio and several supporting members.

Mid-Term Strategic Review kicked off based on Inception Report. Interviews and workshops planned in January.

Country Transition

Myanmar: LIFT project audit underway, AM supporting HAI with response.

Co-leadership of the Organisation Design Working Group (ODWG). Click here to access:

Project Sailboat-Archived April 2024

Lebanon: Meeting with AMEL on 20/12 to discuss potential launch of the new Ageing Unit in 2025.

click for more updates

Pakistan: FAID launched publically on December 1st at the National Seminar on Ageing and Inclusive Development..

Country oversight & support

Mozambique: Unrest continues and staff are intermittently in the office but mostly WFH. CEO shortlisting is ongoing. NCE for BMZ has been approved.

What is coming up!

Tanzania: working to complete the deregistration of Helpage international. A post closure audit was required and was submitted in October.

Updated Vietnam country transition proposal under review with ELG. Planned to be shared with the Board in January

Provisional plan agreed with Ukraine to start localisation process in 2025, to be reviewed early next year

Launch of FY25-26 Annual Planning process .

Start of Action Learning Initiative on Change and Transformation. Announcement of first Partnership trairning.

october 2024

Transformation Update - November 2024

Moldova: WFP have selected HelpAge Moldova as a partner for 2025.

Organisational transformation

Transformation

The Mid-Year Report summary is complete. The report will be circulated by 5h December. Two global teams failed to submitted their report this period.

Bangladesh: Unfortunately the HelpAge Korea proposal was not approved. The Age Friendly centres will now be handed over to the authorities.

Country Transition

Mid-Term Strategic Review started. Steering Group convened to guided the review.

SAG: Country and partner reports were all submitted to Age International and one round of comments responded to. A summary is being prepared for the Age International 6 monthly report.

Global and country teams completed the mid-year data inputs in Digital MEAL System with 97% completion rate

Project Sailboat-Archived April 2024

click for more updates

Country transitions ( Click go to Country Transition page)

Country oversight & support

Mozambique: Unrest and demonstrations in the capital have continued for almost 6 weeks, with disruption to our working routine (WFH and internet access).

What is coming up!

Ethiopia: Registration papers for HelpAge Ethiopia were not able to be submitted, as the registration office has been closed initially for the month, but likely longer.

Discussions on design of bespoke DMS reports will be initiated.

Impact Review of Afford Programme has been complete and is now available. A plan of dissemination and use is being created and will be shared at the next all staff meeting

Uganda: The team continues to work on the final office closure tasks as previously reported. Aiming to complete BMZ project activities in December and to prepare for final reporting in January 2025.

Guidance for FY25-26 Amnual Planning to be circulated.

September 2024

Transformation Update - October 2024

Uganda: For office closure we are dealing with recent Uganda Revenue Authority claims; following up to clear internal audit actions; finalising asset disposal and clearing the system.

Organisational transformation

Transformation

Mid-year reports submitted and being consolidated.

Briefing paper on partnership feedback survey was externally shared on HelpAge website.

Moldova: A proposal submitted to CDP, through IHAT was successful. The project will fund SHAPE for HAMD, focused on institutional and humanitarian capacity strengthening.

Country Transition

Continuing discussions in the Leadership Group about the evolving value proposition of HelpAge International, as well as support to the development of a global advocacy and network approach strategies.

Project Sailboat-Archived April 2024

click for more Country oversight & support updates

click for more updates

Country transitions ( Click go to Country Transition page)

Country oversight & support

Mozambique: Registration papers were submitted for the new organization and work has continued to complete the transition plan for internal review.

What is coming up!

Tanzania: Following the HAT launch IDOP country-wide activities took place. BPRM project contract with JRS and Save (lead) has been signed for 300k year 1.

Summary of mid-year report to be shared.

First Impact Review based on the Afford Programme will be shared in November

Data analysis report and dashboard for Mid-year data to be shared.

August 2024

Transformation Update - September 2024

Uganda: Focusing on office closure administration and finance tasks to enable closure of the bank accounts and final payments.

Organisational transformation

Transformation

Farewell to Anne-Laure, who left HelpAge to take up a new role at Humanity & Inclusion in Jordan. Recruitment for new Localisation Manager underway.

Moldova: The team has been invited to attend two conferences this year as UNTF partners: the Sexual Violence Research Initiative Forum in South Africa and the Association of Women in Development Forum in Bangkok.

Country Transition

The Mid-term Strategic Review process started. Selection of independent facilitator-consultant by mid-October. Steering Group to guide the process will be established.

Project Sailboat-Archived April 2024

click for more Country oversight & support updates

Action Plan developed based on the results of the 2024 Partnership Feedback Survey in consultation with teams, partners and Indaba.

click for more updates

Country transitions ( Click go to Country Transition page)

Country oversight & support

Mozambique: Two concept notes submitted to UNHCR, results will be announced on 10th October. Preparing for the final evaluation of the BMZ project which closes in December.

What is coming up!

Tanzania: Successful launch of HelpAge Tanzania. No other update available.

Mid-year report guidance to be launched.

Steering Group for the Mid-Term Strategic Review to be established

Ethiopia: Two EHF proposals were submitted to IRC and the team is working on UNHCR proposal for 10th October. Gambella office closed this month.

Refresher training for Digital MEAL System (DMS).

Launch of 2024 Organisational Learning initiative in October based on staff survey.

SAG mid year reports (narrative and financial)

july 2024

Transformation Update - August 2024

Uganda: We continue to liaise with the liquidator to advance the de-registration process, with support from the board to sign relevant documentation.

Organisational transformation

Transformation

We will be conducting an Impact Review on the Afford Programme in September with the Income Security team.

Moldova: Programme workload continues to be heavy with some vacant staff posts

Country Transition

A new working group has started aimed at refining our project quality standards and ensuring consistant application across all projects going forward.

ToR for the (external) Mid-Term Strategic Review drafted for finalization with ELG and Board.

Project Sailboat-Archived April 2024

click for more Country oversight & support updates

click for more updates

Country transitions ( No updates!)

Country oversight & support

Mozambique: As two current projects close in December, the team is focusing on fundraising to complement the ROAR programme.

What is coming up!

Tanzania: BPRM proposal was successful. The project continues HAT work in Kigoma and is to be implemented in consortium with SCF and JRS.

The Partnership Feedback Survey brief, including action plan, will be shared externally.

Partner Budget Guideline and case studies on skills sharing & accompanment will be shared.

Ethiopia: Devaluation of the Birr by 30% has had significant impact on programme budgets.

Elective refresher training for Digital MEAL Support

Learning opportunity on skill sharing and accompaniment.

Guidance for the mid-year report process will be issued.

june 2024

Transformation Update - July 2024

Country transitions ( No updates!)

Organisational transformation

Transformation

We have organised a series of 10 DMS trainings where different team members with different DMS roles (contributors and managers) could engage.

Country Transition

The Indirect Cost Recovery(ICR) policy was finalised, approved and introduced to all staff.The policy takes effect 1st July 2024 and will be reviewed after one year.

The partnership survey findings have been shared with all staff and all partners. Discussions with 5 portfolio teams have been conducted to inform an action plan.

Project Sailboat-Archived April 2024

Country oversight & support

Ethiopia: Focused on risk mitigation and management following a series of incidents related to security and attempted fraud incidents.

What is coming up!

Uganda: Organisational challenge with internet access was resolved by Income Security team and the team now has access and is catching up.

The first impact review will take place in September, focussing on the Afford programme.

Sponsor a Grandparent: We are discussing the SAG funding modality for country offices and partners as we transition in Ethiopia, Kenya and Myanmar. Also beginning work with HelpAge India to prepare phase IV of the Astitva programme which will start in April 2025.

Bangladesh: Preparing for closure of Volante Trust project in September and office closure at the same time

click for more updates

may 2024

Transformation Update - June 2024

Country transitions

Organisational transformation

Transformation

Digital MEAL System trainings. Attendees had shared their comments for improvement.

Country Transition

2023/24 Annual Report finalized. Reviews and reflects on progress against objects and targets of the 2023/24 Annual Plan. To be shared in July.

Age Myanmar organised a launch event on the 20th of June to introduce the new organisation to national stakeholders.

Project Sailboat-Archived April 2024

ICR sharing policy for partners agreed by ELG and approved by Board

Country oversight & support

Mozambique: Volante health project providing co-funding for current BMZ project is now active.

What is coming up!

Tanzania: BMZ health proposal submitted. 2 consortia proposals in the pipeline with Save the Children (BPRM and UN assistive technology grant via Government).

Partnership Feedback Survey results shared internally and with partners

Communication and application of the new ICR sharing policy

Ethiopia: JOA and GFFO proposals were both unsuccessful, but 2 UNOCHA proposals and Bandaid were accepted.

Preparation of Result Framework data prepration 2023-2024

click for more updates

April 2024

Transformation Update - May 2024

Country transitions

Organisational transformation

In Lebanon, AMEL has had consultation meetings with the Ministry of Social Affairs, the Centre of Studies on Ageing, IDRAAC and community groups to discuss the Ageing Unit's plan.

Transformation

Project M&E data uploaded in Digital MEAL System.

Partnership Feedback Survey was completed and initial findings shared with ELG and some colleagues have shared their reflections to inform next steps

Country Transition

Feedback from the Board was received on the Vietnam recommendation paper.

Suppor to the Annual Learning Report, in particular on the PLP experiences.

Project Sailboat-Archived April 2024

NHPB - the Network of HelpAge Partners in Bangladesh - had a steering committee meeting mid-May to sign off the TOR for the Network and the annual action plan

Country oversight & support

click for more updates

Jordan: Concluded discussions with IFH and HAD on payables related to GFFO project.

What is coming up!

Lebanon: Submitted a proposal for UNOCHA-LHF funding. Also supported Amel, a local partner and IDRAC with preparation of porposals and EOI for BMZ opportunities.

Digital MEAL training for user groups

Summary of Annual Report will be shared

Kenya: CO expedited completion of activities under AFD and AARP projects. Received GEF funding for floods emergency in Marsabit

click for more updates

Feb 2024

Transformation Update - April 2024

Country transitions

Organisational transformation

Transformation

HelpAge Moldova and HelpAge Tanzania had Go Live. We published a blog with their experience: https://www.helpage.org/news/navigating-change-helpage-tanzanias-journey-to-localisation/

Annual Reporting Process launched. Three components - management section, result section, impact section. Reports due by mid-May.

Country Transition

Partnership Feedback Survey launched and completed. 72% of partners responded

In Pakistan, the team is waiting for the MOU with the Ministry of Economic Affairs Division, needed to be able to operate in country.

Scoping for group training opportunities on MEAL and partnerships

Project Sailboat

The Mozambique team has identified the 10 founding members needed to set up HelpAge Mozambique, and they are currently approaching potential Board Members. The name for registration ASSOCIAÇÃO PELOS DIREITOS DA PESSOA IDOSA

Country oversight & support

Mozambique: Undertaking an assessment for procurement and distribution of medical supplies in order to sign contract for Volante Trust funds.

What is coming up!

HelpAge Tanzania is now fully operational.

Partnership Feedback Survey results

Ethiopia: Fundraising continues with support of IHAT and supporting members. EHF proposal submitted in consortium led by Afro Ethiopia Integrated Development (AEID) in Amhara.

DMS refresh training for different user groups.

Annual Report (Management Section)of the Global Planning and MEAL Manager.

click for more updates

Feb 2024

Transformation Update - March 2024

Country transitions

Organisational transformation

Transformation

Final transition activities are taking place and agreements are being finalised before HelpAge Tanzania and HelpAge Moldova go live on the first of April.

Top-line work plan submitted to Sida. Draft 2024/25 Annual Plans completed. Currently, being reviewed by Executive Leadership Group.

Country Transition

Partnership Typology revised based on outcomes of consultation with global and country teams.

In Uganda, OPICAN members are developing the strategy of the organisation with support from a consultant.

DELG and Board undertook a first "Horizon scanning for learning" session. 7 key trends identified. Next conversation planned in mid-March.

Project Sailboat

In Mozambique, the team is meeting on a weekly basis to make progress on transition activities. The registration of the local organisation and set up of the Board are the initial steps the team is focusing on.

Country oversight & support

BMZ and AFFORD annual reports submitted. GOA proposal submitted to provide BMZ co-funding.

What is coming up!

AARP visit hosted successfully, including a meeting with the President of Zanzibar.

Annual Plan submitted to Board for approval.

DMS refresh training for different user groups.

Team is reviewing security plans in the light of increasing number of security incidents in Gambella.

Recruitment of the Global Planning and MEAL Manager.

click for more updates

Jan 2024

Transformation Update - February 2024

Country transitions

Organisational transformation

Transformation

Final preparations for the Go Live of HelpAge Tanzania and HelpAge Moldova.

Annual Planning and Target setting for 2023-24 is completed.

Digitial MEAL System consultant, Bojan Pavlovic, joined the team for three months and will support all teams to get set up on the DMS

Country Transition

Recommendation for the transition of Vietnam presented to ELG and (soon) to Board

Partnership Feedback Survey was launched. We solicit the feedback from current partners about their partnership experiences with HelpAge

Project Sailboat

In Bangladesh, Network Members had a steering committee meeting on 24 March to agree on their work plan and the priorities they want to take forward.

Country oversight & support

Proposal in development for Italian cooperation call. Volante proposal submitted late Feb was approved and will provide co-funding for BMZ ( Mozambique)

What is coming up!

Annual Plan submitted to Board for approval.

DMS refresh training for different user groups.

AFD social protection programme in final months and accelerated programme being implemented. (Kenya)

First learning opportunities for FY24-25 will be announced.

click for more updates

Access 2023

Transformation Update - January 2024

Country transitions

Organisational transformation

Transformation

Vietnam: CO recommendation paper is drafted after completion of assessment and a detailed market analysis. This will be presented to ESG for review in February.

Developement of updated Results Framework, including new indicators for Convenor and Thought leader.

Country Transition

Working with teams to generate top-line plans to inform Sida extension.

In Bangladesh, Network Members organised a two-day workshop on 19 and 20 January to discuss the strategy and action plan of their network platform.

Development of a partnership typology to underpin PLP approaches.

Project Sailboat

In Jordan, HelpAge is discussing with UN-ESCWA and the National Council for Family Affairs the opportunity to organise a Human-Rights based approach training that will support national stakeholders in developing the new National Strategy for older people.

Country oversight & support

Mozambique: BMZ mid-term evaluation understaken in January. Now distributing medical kits in Chokwe after a lengthy procurement process.

What is coming up!

Tanzania: All staff except CD, Head of Programme and Logistic and Transport officer finished their contracts with HelpAge International and transitioned to HelpAge Tanzania with new contracts.

Guidance on target setting against the new Results Framework

Dicussion and drafting of TOR for 1st Impact Assesment

Ethiopia: Tigray proposal approved by Bandaid in principle for cash transfers via partner REST. ECHO HIP in consortium with Humanity and Inclusion submitted.

Upload DMS data for Q3 and new training cycle.

click for more updates

july

may

JuNe

august

Transformation Update - December 2023

Go to 2024

november

august

september

ocotber

Country transitions

Organisational transformation

Transformation

In Uganda, the new Network Organisation became officially registered as OLDER PERSONS ALLIANCE AND CARE NETWORK (OPACAN). Network Members are in the process of hiring a consultant to support them in developing their strategic plan.

Guidance for FY24-25 planning process launched with changes based on feedback. This process will be led by the Expanded ESG.

Country Transition

Ongoing consultation on how project oversight and grant management will be organized post-transition.

The Mozambique country transition recommendation was approved by Board.

Guidance for Task Teams launched with practical tips on how to be effective and efficient.

Project Sailboat

Transition progress review meetings held with Tanzania and Moldova. Discussions on the post go live MOUs will start in January.

Country oversight & support

Mozambique: Completing reporting for 3 projects: AFFORD, SADC, BMZ.

What is coming up!

Annual planning for teams in January and February

Tanzania: Focused on office closure and transfer of assets to the new entity HelpAge Tanzania.

2024 Pulse Check results will be shared. 130 colleagues participated.

Ethiopia: JOA full proposal submitted, bandaid new proposal submitted for Tigray. UNOCHA proposal for Beninshangul successful. Teaming agreement and proposal development with Humanity and Inclusion for ECHO HIP call. AECID extension approved to June 24.

Final learning event on governance for countries-in-transition.

click for more updates

july

may

JuNe

august

Transformation Update - November 2023

august

september

ocotber

Country transitions

Organisational transformation

Transformation

In Kenya, the Country Transition workshop took place on the 10th of November in presence of members from the Transformation team.

Testing new indicators for Convenor and Thoughtleader, as well as PLP, for the Results Framework.

Country Transition

Organized learning on governance for countries-in transition. Two more sessions planned.

In Moldova, we have recently been engaging with donors and supporting members to see how they could be working with HelpAge Moldova more directly.

Consultation on how project oversight and grant management will be organized post-transition.

Project Sailboat

The Vietnam team is working along with a consultant to do a market assessment of products and services that the new social entreprise could propose. The findings will feed into the recommendation paper that will be submitted to the Board during the first quarter of 2024.

click for more updates

Country oversight & support

Tanzania: Signing contract with SFAA for an AARP funded project. Amendments to both current BMZ projects have been agreed

What is coming up!

Mid-year report will be shared

Ethiopia: GFFO regional project proposal in development with South Sudan partners. Working on a new submission to BandAid with REST, partner in Tigray.

Organisation-wide pulse check on belonging, wellbeing, workload, direction of travel will be launched

Kenya: significant flooding across the country. A GEF top up has been allocated for cash transfer to older people in Turkana. Hosted Transformation team and IHAT team meetings during the month.

Guidance for 2024/25 planning to be released

Biannual data for Result Framework 2023 in DMS!

click for more updates

july

may

JuNe

august

Transformation Update - October 2023

august

september

Country transitions

Organisational transformation

In Jordan, the two Network Members of HelpAge and another local partner have joined the National Committee for older people, to contribute to and influence the development and implementation of the new national strategy for older people.

Transformation

2022/23 ANNUAL REPORT published: https://www.helpage.org/wp-content/uploads/2023/10/HelpAge-AnnualReport-2022-23-2.pdf

Country Transition

Summary of the FY23-24 Mid-Year Reports is available.

Project Sailboat

click for more up dates

The HelpAge Tanzania team is developing their business model with support from a national consultant.

Country oversight & support

Mozambique: Municipal elections held in October, with results contested and demonstrations in several cities. Proposal to UNHCR on Protection for IDPs and refugees submitted.

What is coming up!

Learning report on country transitions to be shared. (Prepared by Stopping As Success.)

Ethiopia: Action on Age Inclusion advancing through presentations to HINGO (Humanitarian) forum on the recent RNA in Tigray, and invitation to speak at the National HIV/Health forum on M&E of Global Fund.

Learning events for countries-in-transition on the role of Boards and governance

Uganda: Remote management by Income Security PDQM (BMZ project) and Localisation POSM (Operations and office closure) working together to support the country team (project officer and finance officer).

click for more up dates

august

july

may

JuNe

Transformation Update - September 2023

Country transitions

Organisational transformation

Following Board approvals, the Myanmar team has started the process of setting up and registering Age Myanmar, while Network Members in Uganda are drafting the Constitution and Memorandum of Association in view of the registration of AgeCare Network Uganda.

Transformation

Mid-year reporting (April to September 2023) was launched. Teams to highlight progress against plans, key achievements and learning.

Country Transition

2022 Learning Report finalized and to be shared shortly. It highlights new insights HelpAge acquired from the last year. It is also part of our annual report to Sida.

HelpAge teams in Bangladesh and Lebanon are closely working with Network Members to plan the next steps for setting up an Ageing Unit in Lebanon and a Coordination platform in Bangladesh.

Project Sailboat

Teams in Moldova and Tanzania are actively fundraising for their new registered organisations

Country oversight & support

Uganda country office is preparing their transition plan with network members and preparing the office phase out process. HelpAge Uganda participated in the ILO project close out meeting in Brussels.

What is coming up!

Ethiopia and Mozambique recommendations will be submitted to the HelpAge Board in October-November 2023.

HelpAge Tanzania, new entity, was successful with a submission to Volante Trust. This is their second grant from this new donor. The grant will be managed by IHAT. Start up meeting held for GFFO cross border project in consortium with JRS.

First set of case studies on Supporter, Convener, Thought leader.

Ethiopia team developing two UNOCHA proposals including expansion to Tigray. Noting a certain donor fatigue in Gambella.

Launch of the 2022 Annual Report and Learning Report

click for more updates

GOT TO JULY 2023

Transformation Update - August 2023

Country transitions

Organisational transformation

Transformation

Lebanon and Bangladesh recommendation approved by Board

PLP Ready - Inputs from Board, Indaba, Expanded ESG, Supporting Members on draft PLP Strategy. Appointment of PLP Strategy Manager (Emily Kemigisha)

Country Transition

Validation workshop with Country Directors on externally-facilitated learning report

Digital MEAL System (DMS) - Humanitarian and Healthy Ageing projects continue to roll-out as we target Income Security and Society for All ages in the coming month.

Project Sailboat

Support, Convenor & Thought Leadership work continues developing further case studies on these areas as well as developing draft indicators for these areas of work.

Country oversight & support

What is coming up!

Myanmar: Security situation deteriorated in the past month in some of the programme areas.

2022 Learning Report to be launched

Pakistan: DEC has approved third allocation for 2022 floods response and recovery programme.

PLP Strategy to be launched

Jordan: GFFO project reports submitted and office closure in progress. This will be followed by the CO de-registration process.

Mid-year reporting in October Sharing of external learning report on country transitions

GOT TO june 2023

Transformation Update - July 2023

Country transitions

Organisational transformation

Transformation

Myanmar recommendation approved by the Board.

PLP Ready Strategy presented at the July Executive Committee meeting and Expanded ESG. Roll out to all teams in August-September.

Country Transition

Bangladesh and Lebanon recommendations are final and submitted to the Board.

The roll out of the Digital MEAL System (DMS) is progressing. M&E data from cohort 2 was uploaded and relevant teams were onboarded.

Project Sailboat

Ethiopia recommendation are reviewed and comments are being addressed.

Country oversight & support

What is coming up!

Vietnam: Age International CEO and Trustee visited Vietnam.

PLP Ready Strategy will be introduced to Global and Country Teams.

Moldova: Heatwave is affecting the country. Increase in refugees from Odessa after recent attacks.

Learning report on the country transition process will be shared.

Ethiopia: The security situation in Gambella has deteriorated. Phase 3 drought response proposal accepted for Borena.

2023 Learning report will be drafted. Exchange meeting with Ashoke in September

GOT TO MAY 2023

Transformation Update - June 2023

Country transitions

Organisational transformation

Transformation

The Uganda recommendation to set up a Network Organisation was approved by the Board of Trustees.

PLP Ready Strategy and Plan being drafted. To be presented for endorsement at July Executive Committee meeting. Roll out planned in August.

Country Transition

Transition plans for Tanzania and Moldova are being finalised; planned Go Live is in April 2024 for both HelpAge Tanzania and HelpAge Moldova.

Milestones and success indicators were developed for the Organisational Priorities - What success will look like. To be tracked bi-annually.

Project Sailboat

Data of first and second cohort uploaded in the Digital MEAL System. Work has started on bespoke dashboards – KPIs for countries first.

The Myanmar, Ethiopia, Lebanon and Bangladesh recommendations are currently under review by ESG and the Board.

Country oversight & support

What is coming up!

Tanzania: Programmes ongoing. Pipeline development for HelpAge Tanzania and inclusion as implementing partner in existing grants. Presented COVID work in Addis conference.

Launch the PLP Ready Strategy and Plan. Key areas: skill sharing, amplifying voices, more control and resources to partners + enabling actions (people & culture, processes & systems)

Moldova: Pipeline developing for HelpAge Moldova (HAMD), ongoing projects with UNTF, BMZ and UNFPA, completion of humanitarian projects imminent.

Board will consider the country transition propositions of Myanmar and Bangladesh

Uganda: BMZ partner led project on social accountability held an innovative virtual project monitoring visit with HAD. ILO project revised workplan to end of project.

The review of the country transition process facilitated by SAS+ is ongoing; the validation workshop with country teams will take place in August and the final report will available in September.

GOT TO july 2023

Transformation Update - May 2023

Country transitions

Organisational transformation

Transformation

Country transition recommendation for Myanmar and Uganda shared with ESG who commented on it.

The “drivers of (excessive) workload” and organisational culture work launched the first initiative of the 5 New Habits.

Country Transition

The Bangladesh recommendation has been shared with ESG for online comments. The Lebanon CT recommendation is also ready and will be shared with the ESG by Monday 5th June.

Results Framework development is continuing currently we are looking at PLP and will begin to move to work with portfolio teams.

Project Sailboat

Vietnam country workshop took place in 25 May; the team is exploring the setup of a social entreprise as registration of NNGOs is not recommended considering the current context.

4 business units have been trained in the use of DMS for full M&E reporting.

Write a description

Country oversight & support

Jordan: AECID project is handed over to SFAA portfolio. CO closure plan is drafted and reviewed on weekly basis.

What is coming up!

Lebanon: New GFFO project (15 months long) has started. EF project is nearing its end. Project activities concluded in May and reporting is due in June.

Bangladesh: WFP project implementation in progress. Due to limited scale of impact, CO and the partners did not respond to cyclone emergency in May.

Country Transition- February 2025

Updates, learning and risks per Country

Transformation

Country Transition

Project Sailboat-Archived

Countries

Initial discussions with Country Team on localisation

UKRAINE

Click the country flag below to see more information on the map

jordan

Development recommendation paper

vietnam

Country Assessment and discussions on options

uganda

Development recommendation paper

pakistan

BANGLADESH

mozambique

lebanon

Kyrgyzstan

tanzania

moldova

Kenya

Preparations

ethiopia

myanmar

Country Assessment and discussions on options

recommendation paper approved by the board

Development recommendation paper

transition plan completed

Development recommendation paper

Project Sailboat

go to March 024

April 2024

Updates

Strategic shifts

Transformation

Country Transition

Project Sailboat-Archived

Organisational transformation

Other

Project Sailboat

go to Feb 2024

March 2024

Updates

Strategic shifts

Transformation

Country Transition

Project Sailboat

Organisational transformation

Other

Project Sailboat

go to Jan 2024

Feb 2024

Updates

Strategic shifts

Transformation

Country Transition

Project Sailboat

Organisational transformation

Other

Project Sailboat

go to December 2023

Jan 2024

Updates

Strategic shifts

Transformation

Country Transition

Project Sailboat

Organisational transformation

Other

Project Sailboat

go to november 2023

go to 2024

December 2023

Updates

Strategic shifts

Transformation

Country Transition

Project Sailboat

Organisational transformation

Other

Project Sailboat

go to October 2023

November 2023

Updates

Strategic shifts

Transformation

Country Transition

Project Sailboat

Organisational transformation

Other

Project Sailboat

go to Septenmber, 2023

October 2023

Updates

Strategic shifts

Transformation

Country Transition

Project Sailboat

Organisational transformation

Other

Project Sailboat

go to august, 2023

September 2023

Updates

Strategic shifts

Transformation

Country Transition

Project Sailboat

Organisational transformation

Other

Project Sailboat

go to July, 2023

August 2023

Updates

Strategic shifts

Transformation

Country Transition

Project Sailboat

Organisational transformation

Other

Project Sailboat

go to June, 2023

July 2023

Updates

Strategic shifts

Transformation

Country Transition

Project Sailboat

Organisational transformation

Other

Project Sailboat

go to May 29, 2023

June 2023

Updates

Strategic shifts

Transformation

Country Transition

Project Sailboat

Organisational transformation

Other

Project Sailboat

go to May 1, 2023

29 May 2023

Updates

Strategic shifts

Transformation

Country Transition

Project Sailboat

Organisational transformation

Other

Project Sailboat

go to Sept 2023

1 May 2023

Updates

Strategic shifts

Transformation

Country Transition

Organisational transformation

Project Sailboat

Other

Country transitions

Mozambique is still working on its assessment. Vietnam is reviewing its recommended option. Kenya is at preperation stage.

Country transitions

Feedback from the Board was received on the Vietnam recommendation paper. The team is working on the financial sustainability plan and the governance of the social entreprise and the HAI country office for the transition period. These documents will be re-submitted to the ELG and the Board for review and approval.

Country Transition

The Uganda recommendation to set up a Network Organisation was approved by the Board of Trustees. A kick-off meeting with Network Members will take place in the coming weeks.

Country transition

Country oversight & support

Kenya: Building visibility and connections for partnership. Concluding 3 audits. Donor approval for AFD new budget and plan. ADH proposal approved for livelihood support. Mozambique: Proposal submitted by HelpAge Spain. BMZ project ongoing. AI funds sourced for co-funding. Developing partnerships in the north to expand reach. Ethiopia: Proposals submitted to GAC, IRC, UNOCHA, ELRHA, and in development for EC Horizons, USAID APS and EC civil society fund. Developing partnerships for expansion in Tigray

Uganda: For office closure we are dealing with recent Uganda Revenue Authority claims; following up to clear internal audit actions; finalising asset disposal and clearing the system. The programme officer has been on maternity leave and partners GMC and Caritas have picked up the activities. Main activity ongoing is the production of the documentary video and preparation for the evaluation and closure of the project. HANU: A successful launch event in September was followed by IDOP event at which HANU contributed to the organisation and was visited by the Vice President of Uganda. An annual report is in preparation. HANU has its first programme funding through HA (15k) and is now developing ideas for a project through IS (5k). The HANU team are happy with the way they have cooperated to develop the project. Other organisations have requested to join and HANU has been invited to participate in several key forums and coordination groups within Govt and civil society.

Country oversight & support

Ethiopia: GFFO regional project proposal in development with South Sudan partners. Working on a new submission to BandAid with REST, partner in Tigray. OCHA external audit report received. JOA CN approved to prepare full proposal by 15th December

Country oversight & support

Tanzania: BPRM proposal was successful. The project continues HAT work in Kigoma and is to be implemented in consortium with SCF and JRS. Save is the consortium lead. BMZ Health project has been approved. Co-funding of approx 270k was planned to be covered by WHO, but a change in leadership of WHO locally has shifted their focus and the HAT team is working to find other funding sources. The launch of HAT will be held on 12th and 13th September as part of a symposium on older peoples rights which HAT is organisation. The 2 day event is intended to be the first of an annual event which will begin the run-up to IDOP.

Country oversight & support

Mozambique: BMZ mid-term evaluation understaken in January. Now distributing medical kits in Chokwe after a lengthy procurement process. Still seeking co-funding for BMZ. AI identified opportunities including GOAC and a small foundation. Country transition moves into inception phase, seeking to set up new entity and getting founding members on board.

Country transition

HelpAge Moldova and HelpAge Tanzania had Go Live. We published a blog with their experience: https://www.helpage.org/news/navigating-change-helpage-tanzanias-journey-to-localisation/.

Country oversight & support

Pakistan: DEC has approved third allocation for 2022 floods response and recovery programme. One anticipatory floods response project proposal submitted to Start Ready is approved. MoU application is still in progress.

Mozambique: Unrest continues and staff are intermittently in the office but mostly WFH. CEO shortlisting is ongoing. NCE for BMZ has been approved. Cyclone Chido hit the northern part of the country affecting more htan 174,000 people. The team are collaborating with other stakeholders to raise an alert.

Uganda: Progress in December has been slow on the office closure administration. Ongoing issues include: bank account final payments and closure of accounts; registration of new HAI board members in the NGO registration system and with the bank; confirming tax clearance. BMZ programme is near completion with an evaluation, final audit and close out meeting to be done.

Mozambique: As two current projects close in December, the team is focusing on fundraising to complement the ROAR programme. Local opportunities have arisen with UNHCR as a partner in the implementation of their 5 year strategy. Deadlines are tight, but feasible. Age International and IHAT are supporting.

Myanmar: LIFT project audit underway, AM supporting HAI with response.

Country oversight & support

Ethiopia team developing two UNOCHA proposals including expansion to Tigray. Noting a certain donor fatigue in Gambella. Proposal to JOA for financial inclusion submitted with support of Income security team.

Ethiopia: 4 proposals currently in development: ECHO HIP for Jan 24th; BHA as a preapproved partner of IRC; BPRM on the horizon for submission end of January and reaching out to Plan USA and HI; Tropical Health focused on palliative and long term care via Healthy Ageing team. Preparing to close the Assosa office at the end of December as the GFFO project closes. SMT continues to work on a number of administrative and legal issues which have emerged. Global team is supporting resolution of these issues.

SAG: New guidance has been drafted and we are reviewing this week.

Global and country teams completed the mid-year data inputs in Digital MEAL System with 97% completion rate. The analysis will be released on 5th Dec to show progress against targets per global, country and project level.

Mid-Term Strategic Review started. Steering Group convened to guided the review. Consultants are finalizing methodology through consultation.

Country Transition

The Uganda recommendation to set up a Network Organisation was approved by the Board of Trustees. A kick-off meeting with Network Members will take place in the coming weeks.

Country oversight & support

Tanzania: All staff except CD, Head of Programme and Logistic and Transport officer finished their contracts with HelpAge International and transitioned to HelpAge Tanzania with new contracts. Second Board meeting held, several policies approved and board input to business model and strategic plan. Successfully closed the two remaining projects (SADC and UNFPA) that were being implemented by HAI -Tanzania country office.

Country transitions

In Pakistan, the team is waiting for the MOU with the Ministry of Economic Affairs Division, needed to be able to operate in country. The team is currently working on the budget (needed for the MOU with EAD) and the HR transition plan. FAID currently has 3 Board Members; they will start identifying additional members once the MOU with EAD is completed. In parallel, the team is working the transition plan, especially for HR, taking into account the ongoing grants and new proposals in development.

Country transitions

HELPAGE MOZAMBIQUE was reserved until 11 June; it is expected that all documents for registration will be submitted before that date. In parallel, the team continues to actively raise funds to sustain programmes and be able to hand them over to the new organisation. " "The Ethiopia team has identified 5 resource persons who are willing to become Board Members of the future HelpAge Ethiopia. It is currently not possible to register a new organisation in Ethiopia as the process has been put on hold for security reasons. It is expected that the process will re open soon and include additional requirements. However, the team continues making all preparation and they are currently developing the by-laws needed for the registration. A joint meeting between founders (HAI CO staff) and future Board Members will be organised to finalise the by-laws and agree on the priorities and plan to set up the organisation.

Organisational transformation

Indaba highlighted the importance of language and terminalogy. For example, HelpAge-funded partners reflects a narrow relationship. Different from the more capability-oriented partnerships (solidarity partner, strategic partner).

Mozambique: Unrest and demonstrations in the capital have continued for almost 6 weeks, with disruption to our working routine (WFH and internet access). WIth Government offices now functioning at a very minimal level, the registration process for HelpAge Mozambique has slowed, along with other bureacratic processes such as HAI authorisation to work. NCE for the current BMZ project has been submitted. Discussions regarding potential BMZ project development continue despite current German Govt freeze on new projects. CEO position was advertised and closes end of November. The transition plan was submitted and reviewed.

Country transition

Organisational transformation

2022/23 LEARNING REPORT published: https://www.helpage.org/resource/learning-report-2022-23/ Blog on reflections on HelpAge’s transformation journey. Go to: https://www.stoppingassuccess.org/resources/reflections-on-helpages-transformation-journey/

Mozambique: Undertaking an assessment for procurement and distribution of medical supplies in order to sign contract for Volante Trust funds. Have submitted documents to the Ministry of Justice for the registration of Association for the rights of older people (Helpage Mozambique).

Project Quality Standards revision is ongoing and we will be reaching out to all relevant stakeholders this month. With a plan to have the revised version by January, new working groups will take forward the embedding and practice changes as well as any policy changes etc.
Action Learning Initiative on Change and Transformation started with six participants.

Country oversight & support

Kenya: Handover of oversight from Janet to Ajeeba completed. Recruitment of country director role underway. Uganda: Ex-HAI staff began working from the partner office. Paperwork continues to complete the physical closure of the office. Deregulation process began. First step to regularise the registration that was not completed in 2009. HelpAge Moldova (HAMD) is now fully operational. UNTF agreed to include HAMD as a partner in the project after much negotiation. Bangladesh: Handover of oversight from Ajeeba to Janet completed.

Uganda: Organisational challenge with internet access was resolved by Income Security team and the team now has access and is catching up. Closing annual accounts ongoing, including confirming co-funding allocations to date for BMZ project, closing off all assets in the system. HENU has now signed an MoU and partner funding agreement with HelpAge.

Organisational transformation

We have developed Power BI dashboards where all teams have the DMS data at glance and learn how the DMS can support their reporting and other purposes. We have developed and published 2min videos for all team members on the DMS SharePoint. The videos are about "2 minutes on how you can learn the DMS". Additionally, we have published a series of other types of documents (slide deck and PDF) on how to learn the DMS the fastest way/s. Upcoming: We will be organising office hours / drop-in sessions where all team members can come with their specific questions and/or issues to learn more about the DMS with the tailored made approach.

Country oversight & support

Tanzania: Signing contract with SFAA for an AARP funded project. Amendments to both current BMZ projects have been agreed. Funding secured from Volante trust and channeled through IHAT. Welcoming Ms Yovitha Mrina as the Emergency and Recovery Programme Manager and the Head of Kibondo Field Office.

Country transitions

In Myanmar, the Age Myanmar team is working on their strategy and business model with support from the Transformation team, while awaiting their official registration. A financial sustainability workshop facilitated by SAS+ and that took place on 10 January helped them brainstorm about potential revenue streams for the new organisation. They are planning to go live on the 1st of October for IDOP.

Country transitions

In Moldova, we have recently been engaging with donors and supporting members to see how they could be working with HelpAge Moldova more directly. Very good news came from UNFPA which accepted to sign an IP agreement with HelpAge Moldova without a new diligence process. This means they considered HelpAge International's background was sufficient to parner with the new organisation HelpAge Moldova. This is big success that shows it is important to involve donors on our journey; this experience will also help us advocate with other UN agencies in Moldova and other countries.

Uganda: Progress on the remaining BMZ project continued with quarterly data analysis, a national level feedback meeting with Government, and a programme planning meeting. Moldova: BMZ proposal for HelpAge Moldova on age friendly cities approved and began on 1st Dec. WFP and DEC contracts prepared to begin 1st Jan. Moldova: BMZ proposal for HelpAge Moldova on age friendly cities approved and began on 1st Dec. WFP and DEC contracts prepared to begin 1st Jan. Working with IFH on settlement of HelpAge and IFH's financial claims related to GFFO project. Coordinating with HAD regarding the same. Finance managers contract is concluded and handed over completed. FBP is supporting with processing final payment of the finance manager. In the basence of a finance person in Jordan office, Lebanon CO team is supporting with completing some of the pending tasks related to Jordan. GFFO project final report is due in January. ECHO HiP for 2023 has been announced and CO is engaging with different INGOs for joining a consortium. Tax matters related to the CO are still being sorted out through a lawyer. Myanmar CO has submitted a costed extension for LIFT and UNFPA. Outcome is expectd to be known in January. CO together with AM have drafted a detailed budget for the transition period. AM is in the process of completing its registeration requirements. Vietnam: HAK has allocated an additional 40k as a contribution towards one of the activities under KOICA project. Security situation in Lebanon is tense espcially in the south bordering with Israel. This week Israel has attacked alleged Hizbollah area inside Beirut. CO is supporting IHAT with development of a multi-country CN for GFFO where IHAT will partner with IDRAAC in Lebanon. IHAT together with the partners aim at applying for a funding of 3mn Euro.

SAG: Country and partner reports were all submitted to Age International and one round of comments responded to. A summary is being prepared for the Age International 6 monthly report

Organisational transformation

We have initiated data entry for 75 projects and initiatives in DMS. Currently, we have completed 65%, with global teams achieving 89% completion. The deadline for data entry has been extended until November 7th to finalize the data upload. Access the live data from DMS here: https://app.powerbi.com/view?r=eyJrIjoiYWEzYmFkZTktNTNlMy00OWJhLTllZWEtMjkzMWNjOTVlMmYyIiwidCI6ImQ4NmM1M2NhLWUwODctNGY5Ny05Yzk3LWRmYWJkMTFkMDI4MiIsImMiOjh9

Country transition

Country oversight & support

Jordan: GFFO project reports submitted and office closure in progress. This will be followed by the CO de-registration process.

Country Transition

The Uganda recommendation to set up a Network Organisation was approved by the Board of Trustees. A kick-off meeting with Network Members will take place in the coming weeks.

Support to the Global Impact department for the establishment of a Grant Management Team.
Proposed plan for intergration of HelpAge Connect data to DMS has been mapped. Basic data will be picked from HelpAge Connect to DMS to avoid duplication
The ICR policy was launched and introduced to all staff including details of its application. A Q&A document has been developed to address the common questions,and concerns.
An action plan has been developed to address key issues that emerged from the partnership feedback survey. A brief on the partnership feedback survey was developed and will be shared externally.
Reflections on PLP practice were complied basing on one of the humanitarian projects.

Mid-Term Strategic Review started. Steering Group convened to guided the review. Consultants are finalizing methodology through consultation.

What is coming up!

Board will consider the country transition propositions of Myanmar and Bangladesh

Bangladesh: Following the recent violence, the team are all safe and are working normally. However, serios flooding in the south has affected programming in Cox's Bazar and partners have applied for GEF for an initial response. The Volante trust proposal is ready for submission by IHAT for continuation of Age Friendly spaces. Relevant documents have been signed by the board to prepare the de-registration process. A task group meeting was held to update the office closure plan and will meet regularly to the end of December. Once the office closes physically, staff will work from the office of the Secretariat for the network. Myanmar: All projects have closed and assets transfer to AMin progress. CO bank account closure in progress which should take place before the end of this month. Lebanon: GFFO end of project report submitted. New project to start with IHAT as the lead. IHAT has rehired two of CO staff for implementation of new GFFO project in Lebanon and Syria. small number of assets and inventory items with CO are donated to two partners (Amel and Idrac). Jordan: Waiting for final approval by MoSW for closure of office. this is last step in office closure Pakistan: CO submitted a new EOI as part of a WHH led consortium for new FCDO multi-year opportunity (BRAVE). DEC project ending this month. Working with OPs colleaues regarding transfer and disposal of assets and inventory items. Kenya: AFD research project launched. AFD FINSONG project final reporting in progress. Also, evaluation of the same project is progress. Vietnam: KOICA project submission this month.

Country oversight & support

Uganda: Contracting liquidator to support process of de-registration of HAI in Uganda. Task team for office closure set up. Completed ILO project reporting. This is now closed. BMZ revision proposal submitted to reflect closure plan of the office. The project will run for a further 9 months after office closure.

Country oversight & support

Country transitions

The Mozambique country transition recommendation was approved by Board.

Tanzania: Following the HAT launch IDOP country-wide activities took place. BPRM project contract with JRS and Save (lead) has been signed for 300k year 1. AARP funded project through SFAA will continue for another year. Volante proposal was unsuccessful. Several small proposals have been submitted to foundations to seek co-funding for BMZ health project. Regarding office closure the required audit from April to August 2024 has been undertaken and once the report is submitted to the registrar, HAI will be fully de-registered.

BMZ and AFFORD annual reports submitted. GOA proposal submitted to provide BMZ co-funding. Have made a connection with World Bank on social protection, in advance of potential funding opportunities. UNHCR proposals for cyclone preparation still in review, although cyclone season is almost due.

What is coming up!

The review of the country transition process facilitated by SAS+ is ongoing; the validation workshop with country teams will take place in August and the final report will available in September.

Finalize the proposal on sharing of Indirect Cost Recovery (ICR) resources with partners.

Country transition

Organisational transformation

ToR for the (external) Mid-Term Strategic Review drafted for finalization with ELG and Board. The review will look at the review the impact of our strategy to date, the external context and our the relevance of the strategy, and the organisational design. To be completed by March 2025.

Organisational transformation

Tanzania: working to complete the deregistration of Helpage international. A post closure audit was required and was submitted in October. Tax clearance forms will be submitted in December and then closure will be notified on-line when completed. HAT applied for charitable status (eligible after 2 years of operation). Since the launch and leadership of IDOP in October, the team have been developing their advocacy work on disability inclusion and opening an opportunity for research with the university. Programmes continue with several projects coming on stream and in the pipeline through HAI (AARP with SFAA, UNFPA and 2 CN's submitted to foundations through Age International). The HelpAge Tanzania board will make a field visit to the projects in Zanzibar and Tanga in January.

Country transition

In Mozambique and Ethiopia, Board Members for the national organisations have been identified. Initial meetings to introduce HAI's transition to locally led development and the plans to set up HelpAge Mozambique and HelpAge Ethiopia took place during the last week of July. Further discussions will follow to develop the governance frameworks for the organisations. While the team in Mozambique expects to receive approval for the registration in the coming weeks, the Ethiopia team is closely coordinating with the Registrar office before submission of the documents.

Lebanon: Meeting with AMEL on 20/12 to discuss potential launch of the new Ageing Unit in 2025.

Lebanon: Submitted a proposal for UNOCHA-LHF funding. Also supported Amel, a local partner and IDRAC with preparation of porposals and EOI for BMZ opportunities. Outcome of GFFO proposal led by porfolio is awaited. CO closure plan finalized and shared with operations teams.

Country transitions

The Myanmar, Ethiopia, Lebanon and Bangladesh recommendations are currently under review by ESG and the Board.

Bangladesh: NHPB presented themselved and their plans to Global Portfolio and several supporting members. Office closure moves ahead, although submission of a final audit and tax clearance will not be possible until February. We will look to the network to support us in maintaining presence until submissoin of these documents and the request for deregistration from the board.

Kenya: AFD social protection programme in final months and accelerated programme being implemented. A no cost extension has been granted for the research conducted with AMREF focused on urban refugees. Now discussing a new AFD project proposal through the CSO initiative. Legacy work to resolve dispute with KRA advancing. Uganda: HelpAge Uganda office closed on 31st March. The remaining project responsibilties, and HAI staff have now transitioned to the project partner based in Kampala, Grandmothers Consortium. Financial matters remain to be closed after which the liquidators will begin the deregistration process. Moldova: New WVI programme begins in April, with a new back donor, concept focusing on income security with WVI providing TA. Long term partnership with EEF supporting policy work on ageing extended for a further year. Much support from IHAT to access CDP funding for localisation - CN submission due in early April. ECHO HIP proposal submitted by Intersos. Pakistan: DEC phase 2 mid term report will be submitted in April. An additional allocation of 160k as the 4th and final allocation is budgeted for with an aim to conclude DEC phase 2 by June 24, as planned before. CO transition plan is updated and a CO closure plan, as part of the transition plan is developed. Myanmar: Govt's policy of conscription is being implemented in country making a forced recruitment in military for staff in the age group of 30 - 45 a high risk. Other security incidents involving staff are reported. CO closure plan was shared with Ops teams. Vietnam: UNFPA spot check and HelpAge internal audit of the CO is in progress. Bangladesh: CO finalized office closure plan and also shared with relevant ops teams. Lebanon: CO closure plan reviewed bi-weekly. GFFO project activities and spending plan are on track. Staff contracts will end in May. Only two to three staff contracts will be renewed for additional months to support with closure of GFFO project and CO. Outcome of GFFO CN is not yet known.

Mozambique: Registration papers were submitted for the new organisation and work has continued to complete the transition plan for internal review. The CEO job description has been prepared and will be advertised in the first week of November. BMZ due to close in December, but we are applying for a 2 month no-cost extension to enable completion of one activity requiring an external consultant. Presidential and parliamentary elections were held in mid October and the results contested, leading to rioting and violence. The team is working from home and suffering internet shut-downs.

Country transitions

In Uganda, the 8 Network Members have finalised the strategy of HANU - HelpAge Advocacy Network Uganda - with support from a consultant. A launch event is planned on 27 June to introduce HANU and its strategy; key Ugandan stakeholders will be invited to attend. HANU is also developing communication material. As they will use HelpAge's brand and its logo, a Trademark licence agreement will be signed with HAI.

What is coming up!

Launch the PLP Ready Strategy and Plan. Key areas: skill sharing, amplifying voices, more control and resources to partners + enabling actions (people & culture, processes & systems)

Country Transition

The Uganda recommendation to set up a Network Organisation was approved by the Board of Trustees. A kick-off meeting with Network Members will take place in the coming weeks.

Country transition

In Kenya, the Country Transition workshop took place on the 10th of November in presence of members from the Transformation team. There was a high level of engagement from the team and the discussions smoothly led to an agreement on the best way forward for the transition of the Kenya programme. The recommendation paper will be developed in the coming months.

A series of interviews and group discussions have already been conducted with various stakeholders, including with HelpAge staff across different functions and teams, current and former HelpAge’s Country Directors, Network Members, Supporting Members and Board Members. Two dedicated discussions with Board members are to happen end of January.

Country Transition

The Uganda recommendation to set up a Network Organisation was approved by the Board of Trustees. A kick-off meeting with Network Members will take place in the coming weeks.

Country transitions

Ethiopia: Two EHF proposals submitted to IRC and the team is working on UNHCR proposal for 10th October. Gambella office closed this month. A close out meeting was well attended by the humanitarian sector. Assets have been handed over to the regional response as required by law. Humanity and Inclusion will continue the rehabilitation work. IDOP commemorations were held in Gambella this year. Security concerns continue in Amhara and Oromia.

Moldova: Successful negotiation with UNFPA to set up an IP agreement with HelpAge Moldova (new entity). WFP has announced plans to extend contract with Moldova as the only agency now providing food to refugees to 45 centres across the country. Bangladesh: WFP project activities are in progress and will end in December 23. however, reporting will take place in Jan/Feb 2024. Volunt Trust/AI funded project activities are in progress. The project will end in September 2024. CO will be hosting Craig from AI in the first week of December and AI CEO and AgeUK trustees later in January. Currently political and security environment in country is very charged due to upcoming general elections in Jan 2023. Jordan: SFAA is coordinating with HAS for start of the project. Due to security situaion in the middle East their inception meeting may take place in remotely in December. UNHCR has concluded their special audit of IFH and meeting with the organizations including HelpAge is scheduled for this week agreeing on a way forward. Part time programme manager is supporting HAD with finalization of the report for submission to GFFO this month. Pakistan: Received an NCE for BMZ FATA project which was ending in December. Now the project will end in Feb-March in the next year. HAD has decided not to proceed with EOI for new GFFO for Pakistan due to GFFO's shift in focus from Pakistan to Afghanistan. Exploring opportunities to join a consortium for upcomming ECHO HIP. CO is responding to a tax matter with the government. Myanmar: Security and political situation in Myanmar is fluid. CO is closely monitoring the situation and organizing field based activities accordingly. Age Myanmar has received approval from the ministry to proceed with the registeration. AM has already submitted proposals to WFP and LIFT. "Vietnam: KOICA project spent reached 40% as per the donor rule. In June 2023 it was not at 40% because of delays in approval. With discussion with HAK sent an updated report in September. Some activities will be moved to 2024. Budget will be revised accordingly and sent to KOICA. World bank: project is working well and all activities planned are on track. Amcross: it will end in November. It was given an NCE. Report is due on the 30th of November and financial report few days later by the 5th December. Last activity of the project is in progress. ADB: is on track. First claim of funds will go this month. UNFPA: will end in December in the next month. They have available funding and discussing with Thuy and the team here to organize more activities. MOU with the government was approved couple of months back. Submitted report to one province and in the next month more reports to other provinces. " Lebanon: GFFO project activities are in progress. For new funding opportunities including with BMZ portfolios are engaged with Amel. Due to escalation on the border with Israel staff are working from homes.

Moldova: Programme workload continues to be heavy with some vacant staff posts. Ongoing projects include WFP, DEC, Age International Appeals and HIP funded humanitarian programmes, alongside development programmes funded by BMZ, UNTF, UNFPA and WHO. HelpAge Moldova has been invited by the Gerontology society to attend a round table in Germany in September.

Support discussions in the Leadership Group about the evolving value proposition of HelpAge International, as well as support to the development of global advocacy and network approach strategies.
Projects/programs updated in DMS to allow the collection of M&E data. Session planned on 26th Sept 2024 to all program teams involved in collecting M&E data.
A working group has begun, with members from portfolio's, operations & transformation to review and refresh our Project Quality Standards and begin implementation of the new KPI's across the organisation. Details of the focus for the group are here:https://helpage.sharepoint.com/:w:/s/Transformation/EVLQK1zp91FIjCsB9ofXEREBl_SUzNa4CN3E2qx5zZgNUQ?e=xO6lo0
The ICR policy Q&A document has been updated based on the concerns raised from different HelpAge teams.

Organisational transformation

Program budgeting guidance has been launched and shared with global teams. This initiative is expected to provide clarity and consistency across teams while designing project budgets with partners.

Country transitions

In Bangladesh, Network Members had a steering committee meeting on 24 March to agree on their work plan and the priorities they want to take forward. They are currently discussing how to progress on the Old Age Allowance advocacy and the website development. The leadership / coordination of the platform is still with RIC (extended until December 2024). Members are currently updating their work plan and budget for the next two years. They are asking HelpAge to support the coordination / facilitation of the platform after the HelpAge office closure, planned in December 2024. In Jordan, HelpAge will finally not organise a Human-Rights based approach training. UN-ESCWA and the National Council for Family Affairs have asked HelpAge to review the draft strategy for older people. The SFAA team and Regional Representative will engage when relevant. Considering the low level of interest and engagement of partners with regards to the transition of HelpAge, the Transformation team will stop direct engagement with partners in country, while Portfolio teams will continue seeking collaboration opportunities.

Ethiopia: Registration papers for HelpAge Ethiopia were not able to be submitted, as the registration office has been closed initially for the month, but likely longer. AECID proposal and UNHCR CN's were not succesful. The team accelerated programme implementation this month coming to the end of the year including recruiting additional temporary staff. An NCE was approved for UNOCHA project which will enable us to complete the distribution of shelter kits. The team is back at work in areas affected by conflict but monitoring security. The team is dealing with several legal issues currently which occupies considerable SMT time.

Ethiopia: Focused on risk mitigation and management following a series of incidents related to security and attempted fraud incidents. UNOCHA spot check held and we await the results. Draft research report shared for review focused on Older People's contribution to reducing the impact of drought and bringing sustainable solution in Borena. Continuing to work on transition plan and budgeting, including HR transition plans.

Country Transition

The Uganda recommendation to set up a Network Organisation was approved by the Board of Trustees. A kick-off meeting with Network Members will take place in the coming weeks.

Ethiopia: The team have begun setting up the UNHCR project in Gambella and Assosa, with handover of facilites from the previous managing agent. ECHO HIP proposal also pre-authorised for Tigray. HAD and German Embassy visit went well and while GFFO and BMZ confirmed they will not allocate in 2025, the visit helped to develop the relationship locally.

---more updates

Support, Convenor & Thought Leadership work continues developing further case studies on these areas as well as developing draft indicators for these areas of work to consider with the Results Framework development and plans.

HelpAge joins the RINGO Board Action Pod to share learnings about #ShiftingThePower accross the sector

Proposal in development for Italian cooperation call. Volante proposal submitted late Feb was approved and will provide co-funding for BMZ. Final BHOPA extension report submitted. The month ended with flash flooding in Maputo Province as cyclone Filipo hit the country.

Uganda - We continue to work through the same ongoing issues for office closure. Unfortunately the finance officer has now left. We are therefore managing the office closure with the support of the FBP, Global staff in-country and GMC. The BMZ programme audit TOR is prepared. The programme officer contract has been extended to enable project closure.

Uganda: The team continues to work on the final office closure tasks as previously reported. Aiming to complete BMZ project activities in December and to prepare for final reporting in January 2025.

A new working group has started aimed at refining our project quality standards and ensuring consistant application across all projects going forward. The group will also look at how to imbed the new KPIs.

Bangladesh: Office is closed. The accounts have been audited, signed and sent to the tax adviser to submit returns. To close bank accounts we need to return unused cheque books, with a letter and meeting minutes showing the decision to close the office. Archiving the final documents has begun.

Country Transition

The Uganda recommendation to set up a Network Organisation was approved by the Board of Trustees. A kick-off meeting with Network Members will take place in the coming weeks.

Myanmar: Reporting for projects closing in June in progress. WHS+ project formally handed over to healthy ageing portfolio. Snr staff transitioned to AM. Asset disposal and transfer to AM in progress. Goddy continues to follow up with ONGA regarding funds they owe to HelpAge. Lebanon: Security situation along the border with Israel in the south is tense with cross border attacks resulting in displacements from the South of Lebanon to Beirut, Mount Lebanon and Saida. In June Israili strikes damaged health facilities managed by Amel in the South. Jordan has suspended its flights to Lebanon due to security situation in the region. A GFFO CN is approved in July and a proposal is submitted with Humanitarian portfolio as the lead. CO closure tasks in progress. Jordan: Matters related to HR and partners closed. CO deregisteration in progress. Pakistan: ADH-HAD funded floods recovery project completed in June. HelpAge annual report to government submitted. BMZ project audit in progress. CO external audit will be started soon. FAID MOU in progress. Kenya: Political situation remains volatile with the president firing his cabinet members. Protests have been taking place in different parts of Nairobi against the finance bill. AFD research project ethical approval received. AFD inua jammi project activites completed. reporting, audit and evaluation initiated in August. GEF funded project concluded and report submitted. SAG, ADH and AARP projects on track. Vietnam: KOICA project development in coordination with SFAA is in progress. WB-JSDF audit took place without any major issues identified.

Country transitions

Transition plans for Tanzania and Moldova are being finalised; planned Go Live is in April 2024 for both HelpAge Tanzania and HelpAge Moldova.

Training on partnerships and collaboration has been planned. A call for trainer consultancy has been issued.

Uganda: We continue to liaise with the liquidator to advance the de-registration process, with support from the board to sign relevant documentation. Programme work continues towards closure and completion of activities by November. A documentary video is planned for September. The project officer reports that at local level there has been a huge change as result of the project, with older people being stimulated to volunteer for the community, to speak up at meetings, to gather information and to create groups together

Country oversight & support

Tanzania: BMZ concept note on health approved for HelpAge Tanzania (HAT). Agreement on inclusion of HAT as implementing partner for 2 BMZ projects being finalised.

Country transitions

Myanmar

Security situation deteriorated in the past month in some of the programme areas. Security and safety arrangements for staff are put in place in consultation with the Ops team while project activities are continued in the communities. MoU application still in process.

Country Transition

The Uganda recommendation to set up a Network Organisation was approved by the Board of Trustees. A kick-off meeting with Network Members will take place in the coming weeks.

Country transitions

Teams in Moldova and Tanzania are actively fundraising for their new registered organisations, as a main applicant or as a partner to HelpAge International, as they are planning to go live in April 2024.

Mozambique: Volante health project providing co-funding for current BMZ project is now active. Programme team is participating in closure of AFFORD programme. Sadly the GOAC and AECID proposals were rejected. Localisation progressing, with board members identified and meeting held with HAI for introduction to the localisation agenda. The UN UN has added Mozambique to the list of 20 Global hunger hotspots where food security is likely to deteriorate significantly in the coming months.

Organisational transformation

Support to the 3-day ELG Away Days.

Jordan: Concluded discussions with IFH and HAD on payables related to GFFO project. CO assets and inventory items handedover to partner except for one item. Meetings with the government ministry took place related to CO closure.

Bangladesh: Unfortunately the HelpAge Korea proposal was not approved. The Age Friendly centres will now be handed over to the authorities. HelpAge team is preparing for final office closure at the end of December. NHPB members have drafted a training plan their staff and a brochure to introduce the network to the sector. Planned advocacy work by the network has been put on hold as the interim government has no mandate to make policy changes.

Organisational transformation

Farewell to Anne-Laure, who left HelpAge to take up a new role at Humanity & Inclusion in Jordan. Recruitment for new Localisation Manager underway.

Country transition

In Lebanon, AMEL has had consultation meetings with the Ministry of Social Affairs, the Centre of Studies on Ageing, IDRAAC and community groups to discuss the Ageing Unit's plan. The first activities include the development of national PSS guidelines, and a gap assessment of public health centres that will inform the development of guidelines for older people inclusion. An officer is currently under recruitment to support and coordinate tasks related to the Ageing Unit. The official launch of the Ageing Unit is planned at the end of July; it will include an in-person event as well as an online campaign. AMEL is working with HAI country and portfolio teams as well as supporting members to include the Ageing Unit activities in new project proposals, which will allow to cover the plan.

The Mid-term Strategic Review process started. Selection of independent facilitator-consultant by mid-October. Steering Group to guide the process will be established.

Country oversight & support

The team successfully hosted a visit from HAI CEO and AARP, raising visibility and opportunity. An MoU to be signed with the Ministry of Labour and Social Protection. External review of systems ongoing. Office closure moving forward, with the liquidator now contracted, archiving completed, some major assets now disposed of and communications to stakeholders on office closure in progress. WVI extension after March approved with HAMD as implementing partner. UNFPA approved a further 285k USD for the last quarter of the year. Age International Ukraine Appeal funds 90k provided to work jointly with SFAA on ageing scale and other activities. CO closure tasks and settlement of financial matters with IFH is in progress. The government has approved closure of CO. Will initiate their verification process soon. Government has issued license to FAID for incorporating it as a non-for profit. Revision to their transition plan as well as CO closure plan is in progress. DEC has approved its fourth and final allocation of 139K GBP for 2022 flood response and recovery project. CO closure plan drafted. AM and CO budgets are being revised based on the new allocation for the next year. Submitted KOICA project idea in coordination with SFAA. Submitting workplan to UNFPA for the current year. Also, in coordination with Climate Change advisor, developing a small climate change adaptation project. Volunt trust project activities are in progress. CO closure plan drafted and reviewed. AI and Age UK visitor's concluded a successful visit to Bangladesh programme. No update on the pipeline projects. CO closure plan developed. Security and economic and political situation remains precarious in country.

Age Myanmar organised a launch event on the 20th of June to introduce the new organisation to national stakeholders. A social protection proposal was submitted to LIFT at the end of June and the team was approached by UNFPA for two collaboration opportunities. Most organisational policies have been developed and signed off by the Board. LIFT has asked Age Myanmar to share their policies with other local organisations to encourage good practice among the Myanmar civil society. The team has established good connections with Portfolio teams and Supporting Members. A meeting to present their plan and seek further collaboration opportunities will be organised early July.

Tanzania - The office has now closed. The registrar has approved de-registration of HAI but a post closure audit was required and tax clearance submitted in December. Final de-registration will be confirmed on-line. The audit continues as it covers the previous 5 years of HAI operations.

Moldova - Office has closed but not yet begun the de-registration process.

Following a discussion with DevResults, we completed a gap analysis for DMS to inform a new proposal on its use. Teams are entering RF targets in DMS and have been trained on how to enter and track targets against results.
Learning briefs on skills sharing and accompanment were shared.

Country transitions

The eight Ugandan Network Members have finalised the constitution that will be submitted to the NGO board for registration. Discussions on the name are ongoing (name proposition was not approved by the authorities). Priority for members will be to identify consultants to support with the strategy development and capacity strengthening activities.

Moldova: A proposal submitted to CDP, through IHAT was successful. The project will fund SHAPE for HAMD, focused on institutional and humanitarian capacity strengthening. IDOP continued for a whole month of events including ADA actions from projects (BMZ and other projects). HelpAge Germany visited in early October. BMZ is funding the ongoing Age Friendly Cities programme. DEC and WFP coming to an end this year. UNTF project has incorporated HAMD as an implementing partner after lengthy negotiation.

Impact Review of Afford Programme shared with organisation. Discussions will continue about how to imbed the learning more broadly to organisational practice.

Country oversight & support

Team is reviewing security plans in the light of increasing number of security incidents in Gambella. Developing PRM proposal as prime in a consortium with two local partners. Also working closely with IHAT on GFFO full proposal

Organisational transformation

Action Plan developed based on the results of the 2024 Partnership Feedback Survey in consultation with teams, partners, and Indaba. A briefing paper has been developed for external communication.

Country Transition

The Uganda recommendation to set up a Network Organisation was approved by the Board of Trustees. A kick-off meeting with Network Members will take place in the coming weeks.

Country oversight & support

Began month with full team retreat, reflection and team building. BPRM proposal submitted as prime. ECHO HIP proposal approved with Humanity and Inclusion as lead, but with a 50% budget cut for re-submission. Now beginning proposal development for the AECID 2024 and with suppport from IHAT, will develop a research proposal for a new funder NOVO-Nordisk in April.

Country Transition

The Uganda recommendation to set up a Network Organisation was approved by the Board of Trustees. A kick-off meeting with Network Members will take place in the coming weeks.

Country oversight & support

Ethiopia: Fundraising continues with support of IHAT and supporting members. EHF proposal submitted in consortium led by Afro Ethiopia Integrated Development (AEID) in Amhara. HIP ECHO project with HI leading approved the revised budget. AECID proposal development almost concluded.

First Yamnu on leadership with Mazen Alhousseiny : https://helpage.sharepoint.com/:p:/s/Transformation/EY3KhT6CQhZFkFumrQ3KS7MBsmKRrKxfBtbM2oASK0E-mw?e=2diEs4
Welcome to Murali Kunduru (murali.kunduru@helpage.org), new Localisation Manager.
Update of project Quality standards being finalised and work plan developed for the first quarter to begin the relevant practice / policy changes that would be needed.
The Report for DMS Mid-year : https://app.powerbi.com/view?r=eyJrIjoiYWEzYmFkZTktNTNlMy00OWJhLTllZWEtMjkzMWNjOTVlMmYyIiwidCI6ImQ4NmM1M2NhLWUwODctNGY5Ny05Yzk3LWRmYWJkMTFkMDI4MiIsImMiOjh9

Bangladesh: Volante trust second proposal was not approved. A holding operation is underway with support of YPSA until we get the results of a proposal to HelpAge Korea for the same work of Age Friendly centres in Cox Bazaar. The team is now working from the office of the secretariat for the network (BWHC). Partners are continuing with the flood response, with funds from GEF and ADH. Partner funding contract for scheme of support has been signed and funds transferred to BWHC. Myanmar: Co-closure tasks completed. AM had requested for a letter confirming HelpAge's support for receiving funds from LIFT which has been provided. 3rd SAG fund transfer request has been processed. Lebanon: Closure-related tasks are on hold. Pakistan: DEC report submitted to AI. Most of the focus remained on planning for transitioning staff, assets and programme to FAID on November 1st. Grant handing over to SFAA is in progress. Kenya: AFD FISONG evluation concluded. Also audit report completed and shared with AI for review. Ongoing AFD rural study analysis and report writing in progress. SAG mid year report prepared. Vietnam: HAK has confirmed initial rounds of review of the proposal by KOICA were successful. Another round of review is to take place soon. SAG: We have been focused on completing the 6 monthly report to Age International, due 31st October. This will be the last time we report in this format as Age International is designing new guidance to be launched ready for the annual reporting process in April 25. All reports now submitted with exception of Sri Lanka which has experienced delays throughout the year.

SAG: New guidance has been drafted and we are reviewing this week.

Mozambique: Municipal elections held in October, with results contested and demonstrations in several cities. Proposal to UNHCR on Protection for IDPs and refugees submitted. Proposals for UNICEF disaster preparedness and for USAID DIV in progress.

Tanzania: BMZ health proposal submitted. 2 consortia proposals in the pipeline with Save the Children (BPRM and UN assistive technology grant via Government). Team is planning launch of HAT on Sept 12th to open one month of IDOP events nationwide. Working with University of Dar Es Salaam to identify research opportunities on ageing. Handover meeting to portfolios held.

Organisational transformation

Biannual data collection for 2023 has commenced in DMS. Refresher trainings has been planned for HUM and all focal points team on 19th Dec 2023.Presentation of DMS results( dashboard) will be shared to the team

Country oversight & support

Kenya: CO expedited completion of activities under AFD and AARP projects. Received GEF funding for floods emergency in Marsabit. In addition, the team is working on strengthening operations and finance processes with on site support from Localization team. Recuitment for Country programme manager's position has started.

Country oversight & support

Bangladesh: WFP project monitoring has concluded. Received new funding of GBP125k from Volunt trust though Age International for Rohingya response. Vietnam: Government's approvals for implementation of all projects in all the target provinces have been received. Thuy will be participating in UNDESA event in Bangkok in October. Myanmar: The country office will arrange an exposure visit to Inter-Generational Self-Help Groups Vietnam for LIFT project partners.

Country transitions

The HelpAge Tanzania team is developing their business model with support from a national consultant. Age Myanmar, HelpAge Moldova and possibly the Uganda organisation will start the process soon.

Lebanon: Meeting with AMEL on 20/12 to discuss potential launch of the new Ageing Unit in 2025.

Ethiopia: Devaluation of the Birr by 30% has had significant impact on programme budgets. Security continues to challenge the programme operations particularly in Amhara region where road closures are delaying transport of materials to project sites. The team is also working with Operations support to develop SOP's for kidnapping and strengthening partner security procedures in high risk situations.

Country oversight & support

Pakistan: GDS/AI supported floods response project concluded and report submitted to AI. DEC and BMZ project activities are in progress. Tom from HAD visited Pakistan programme. BMZ funded project being implemented with SRSP has concluded. Tax matters are being worked on. CO transition plan is updated. Following FAID's registeration, a new bank account has been opened. Myanmar: programme activities will conclude in June. CO closure plan being reviewed on bi-weekly basis. Asset disposal is being discussed with the FBP. WHS+: The project will transition to healthy ageing portfolio. Vietnam: HAK-KOICA proposal work in progress. ADB, KOICA, WB and Volunt trust projects are on track. Internal audit of CO is progress

Mozambique - Final activities underway for BMZ project ending in March. Evaluator is contracted but has been delayed due to continued unrest in the country. The proejct audit TOR has been finalised. ROAR programme is ongoing.

Country oversight & support

Moldova: Heatwave is affecting the country. Increase in refugees from Odessa after recent attacks. Government adopted action plan on healthy ageing and asking HelpAge Moldova to undertake feasibility study for new law on social protection and research on social service needs of older persons.

Country transitions

In Bangladesh, Network Members organised a two-day workshop on 19 and 20 January to discuss the strategy and action plan of their network platform. Collaboration with HelpAge and support to their plan will be discussed in the coming months.

Country oversight & support

AFD social protection programme in final months and accelerated programme being implemented. A no cost extension has been granted for the research conducted with AMREF focused on urban refugees. Now discussing a new AFD project proposal through the CSO initiative. Legacy work to resolve dispute with KRA advancing.

Organisational transformation

We will be conducting an Impact Review on the Afford Programme in September with the Income Security team. The review will helps us understand our approach's impact and identify lasting and significant changes in the lives of older people, relating to their well-being, dignity and voice. The review covers the 7 years of Afford programming across 4 countries.

Country transitions

Transition progress review meetings held with Tanzania and Moldova. Discussions on the post go live MOUs will start in January.

Mozambique: Two concept notes submitted to UNHCR, results will be announced on 10th October. Preparing for the final evaluation of the BMZ project which closes in December. Constituent Assembly meeting held for the new entity, electing board members and establishing the organisation so that registration papers can be submitted.

Country Transition

The Uganda recommendation to set up a Network Organisation was approved by the Board of Trustees. A kick-off meeting with Network Members will take place in the coming weeks.

Bangladesh: The Volante project closed at the end of September. The Age-friendly centres will be kept open for one week by YPSA, as we await the Volante trust proposal result. GEF funds were granted to YPSA and RIC (lead). Bank accounts closed in Cox Bazaar and the office discontinued with exit documents completed. 3-year MoU signed between HAI and the network partners. HAI archives are now held by BWHC and a data processing agreement is prepared for signature. BWHC has taken on the revolving leadership of the network members. Myanmar: CO asset disposal completed. List of all data/documents to be stored with AM completed. Will be annexed to the data processing agreement being signed with AM. CD's contract will conclude end of September. A meeting with a lawyer happened for ONGO matter. After CD's departure Director Finance and Ops will continue to pursue this matter with ONGO. Held two CO closure review meetings with all relevant stakeholders including audit, finance, and Ops. Lebanon: Two of the existing CO staff (CD and FM) are hired by IHAT to manage the new GFFO project in the region. However, they will continue to support the CO closure tasks. In addition, an ex-CO staff is also hired part-time to support with the closure activities. However, the security situation in Lebanon especially in the South has deteriorated due to the escalation of attacks by Israel in recent weeks. Pakistan: The DEC project has concluded. Team is working on the reporting. HR office and Finance Manager left. Existing staff in finance and ops are given additional responsibilities in their respective teams. All data to be stored by FAID is sorted, filed and boxed. Also, all assets and inventory items are listed and shared with the relevant donors for approval for disposal and donation. Kenya: AFD research data collection is in progress. Also, AFD FINSONG project report is in progress and will be ready for submission at the end this month. Audit and evaluation of the same project are also in progress. CO team have sorted out all data including old regional office data and separated the documents that need to be discarded. CO is coordinating with David regarding the same. Vietnam: KOICA project was submitted and HAK to hold a meeting with KOICA. SAG: Confirmed country and partner budgets and expenditure figures in 23-24 and 24-25. Working with HelpAge India to prepare an evaluation and planning process for the next phase.

Organisational transformation

A section on PLP was compiled and included into the Organisational annual learning report. Final report will be consolidated and shared in September.

Myanmar - office has now closed.

Country oversight & support

Kenya: Invited to submit proposal to AFD as follow up to current FISONG project, including an opportunity for research on social protection and health of older persons in RURAL Kenya, building on the BHOPA/FISONG research conducted in Nairobi.

Country oversight & support

Kenya: GEF report submitted 4th Jan. AARP age equality project ongoing. Preparation ramping up for AARP visit in early Feb, bringing together all network members and partners for the event. Uganda: Office closure work continues. BMZ programme is now in the final year, but revision to budget still needs to be re-submitted and approved. Moldova: L-'oreal proposal to be submitted end of Feb for HAMD - backing up UNTF activities that are underfunded. DEC queries re-submitted. Jordan: Country office closure and settlement of financial matters with IFH is in progress Pakistan: US DRL and ECHO 2024 proposal are being developed in close coordiantion with the relevant portfolios. Myanmar: CO transition plan is drafted. Signed project extension agreements with LIFT and UNFPA. new phase of the project will end in June '24. Vietnam: CO recommendation paper is drafted after completion of assessment and a detailed market analysis. This will be presented to ESG for review in February. Bangladesh: WFP project has concluded and reports submitted in January. Volunt Trust project activities in progress. This project will end in September '24. Lebanon: Lebanon is part of the multicounty proposal to GAC led by IHA team. Idraac is the proposed partner. Also, supported IHAT portfolio in development of a CN with Amel for BMZ opportunity. Activities in the current GFFO project are progressing as planned.

Working group will shortly share a draft revision of Project Quality Standards update with relevant stakeholders for input. Also working with operations and finance to set up a new quarterly reporting system for the organisational KPIs, beginning with a trial of the first half the year

Country transitions

NHPB - the Network of HelpAge Partners in Bangladesh - had a steering committee meeting mid-May to sign off the TOR for the Network and the annual action plan. RIC is currently the chair of the Network until September 2024, when it will rotate to a new member. NHPB will organise an event for world elder abuse awareness day on 7 July (instead of 15 June which falls during Eid). Members are also working on the development of their website and on the capacity development plan for members.

Country Transition

The Uganda recommendation to set up a Network Organisation was approved by the Board of Trustees. A kick-off meeting with Network Members will take place in the coming weeks.

Country oversight & support

Ethiopia: Tigray proposal approved by Bandaid in principle for cash transfers via partner REST. ECHO HIP in consortium with Humanity and Inclusion submitted. If approved this will further establish our presence in Tigray. Situation in Tigray is deteriorating. Amhara is volatile and Gambella is experiencing sporadic incidents. Gambella has highest no of refugees in the country and still a focus for our programme. Current project ends in August.

Country transitions

In Uganda, OPICAN members are developing the strategy of the organisation with support from a consultant. The consultant is helping them explore the positioning and value proposition of the organisation in relation to its members, its programming strategy and funding streams. A workshop on financial sustainability will take place for OPICAN members during the first week of March.

Country transitions

Transition plans for Tanzania and Moldova are being finalised; planned Go Live is in April 2024 for both HelpAge Tanzania and HelpAge Moldova.

Country transitions

In Ethiopia, the all-staff annual meeting taking place in March will look at the draft transition plan. It will be an opportunity to engage the team in discussions on the transition process and agree on the next steps.

Moldova: WFP have selected HelpAge Moldova as a partner for 2025. The team successfully negotiated to reduce the usual pre-financing requirement to a manageable % of the project implementation costs. Team considering submission to UNICEF for a wash project. HAMD are adapting the HAI partner assessment and partnership manual for their use and have conducted their first organisational audit by an external company.

Ethiopia: The transition plan was submitted for comment and revised for re-submission. HelpAge Ethiopia is preparing for registration with the Govt. Programme implementation continues but has been affected by the ongoing insecurity. A one month NCE for UNOCHA project is sought. The SMT is currently carrying out a monitoring visit to the GFFO programme and is hosting ECHO in a visit to the programme in Tigray. With ECHO HIP opportunity expected in Novermber this can be an important opportunity. BandAid cash transfer project is complete and the PDM will take place in November. UNHCR Concept note submitted in early October and awaiting results.

SAG: New guidance has been drafted and we are reviewing this week.

Lebanon: Meeting with AMEL on 20/12 to discuss potential launch of the new Ageing Unit in 2025.

Ethiopia: Recent UNHCR proposal was successful and HAI is discussing content and budget for re-starting work in Gambella. HIP is ready for submission 24th Jan. Preparing for another Bandaid submission and developed a proposal with support of HAUSA for BPRM submission. Successfully completed ETH340, the large GFFO programme in Assosa and Borena, Bandaid project in Tigray and OCHA project in Kamashi. HAD and the German embassy will visit in February with a view to plan for next GFFO round. The exchange rate policy introduced by the Government last year has challenged budget management systems and donor regulations for managing gains and losses.

Bangladesh: The office has now closed. The NHPB is supporting us to finalise closure over the next two months. We are preparing a partner funding contract through which the NHPB will make necessary payments for office closure expenditure, including contracting the two ex-HAI staff temporarily. The final audit has begun and the tax agent is contracted. Final accounts to the end of December have been sent to the auditor.

Moldova - Office has closed but not yet begun the de-registration process.

Project Quality Standards Revision work continuing and will be shared shortly, with a programme of communication and follow up work to imbed consistent practice.
Preparations for the Training in partnership and collaboration are complete including selection of participants, training schedule, training programme etc. First session takes place 5th Feb.
The budgeting guidance and ICR policy have been further socialised and feedback discussed with portfolio teams.

Impact Review of Afford Programme shared with organisation. Discussions will continue about how to imbed the learning more broadly to organisational practice.

Mozambique - The team continued intermittently to work from home. Internet is still fluctuating. The demonstrations and political violence has subsided this month but caution was maintained on key dates such as the inauguration of the new president. Volante project was completed and the final report submitted. Final evaluation of the BMZ funded NCD project is being prepared with support of HAD.

Myanmar - office has now closed.

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