- Accomplish
- Address
- Adjourn
- Agenda
- Allocate
- Boardroom
- Chairperson / Chair
- Closing Remarks
- Conference Call
- Consensus
- Implement
- Minutes
- Motion
- Off-topic
- Show of Hands
- Unanimous
- Wrap Up
assign roles/tasks to certain people
Flip
- assign roles/tasks to certain people
Ex. I forgot to allocate someone to bring the budget reports.
allocate
Back
in complete agreement; united in opinion
Flip
- in complete agreement; united in opinion
Ex. The vote was unanimous to cut work hours on Fridays.
UNANIMOUS
Back
general agreement
Flip
Ex. If we cannot come to a consensus by the end of the meeting we will put it to a vote.
CONSenSUS
Back
succeed in doing
Flip
Ex. We have a lot to accomplish today, so let's begin.
ACCOMPLISH
Back
close a meeting
Flip
Ex. If there are no further comments, we will adjourn the meeting here.
ADJOURN
Back
make something happen; follow through
Flip
- make something happen; follow through
Ex. It's not a question of whether or not we're going to use this idea, it's whether or not we know how to implement it.
IMPLEMENT
Back
a large meeting room, often has one long table and many chairs
Flip
- a large meeting room, often has one long table and many chairs
Ex. The boardroom is reserved for a managers' meeting, so we'll have to meet in the lounge.
BOARDROOM
Back
the person who leads a meeting
Flip
chairperson/ chair
- the person who leads or presides at a meeting
Ex. As chair, it is my pleasure to introduce to you, Mr. Allan Davis.
Back
list of objectives to cover in a meeting
Flip
Agenda
- list of objectives to cover in a meeting
Ex. Please forward the agenda to anyone who is speaking at the meeting.
Back
a suggestion put to a vote
Flip
MOTION
- a suggestion put to a vote
Ex. The motion to extend store hours has been passed.
Back
deal with; speak on
Flip
ADDRESS
Ex. I hope we do not have to address this matter again in the future.
Back
last thoughts spoken in a meeting (i.e. reminders, thank yous)
Flip
CLOSING REMARKS
- last thoughts spoken in a meeting (i.e. reminders, thank yous)
Ex. I just have a few closing remarks and then you will all be free to go.
Back
last thoughts spoken in a meeting (i.e. reminders, thank yous)
Flip
CLOSING REMARKS
- last thoughts spoken in a meeting (i.e. reminders, thank yous)
Ex. I just have a few closing remarks and then you will all be free to go.
Back
finish
Flip
WRAP UP
Ex. Let's wrap up here so that we can get back to our desks.
Back
raised hands to express an opinion in a vote
Flip
SHOW OF HANDS
- raised hands to express an opinion in a vote
Ex. From the show of hands it appears that everyone is in favour of taking a short break.
Back
something not related to the discussion
Flip
OFF-TOPIC
- something not related to the discussion
Ex. It seems we´re getting off-topic, let's return to our discussion on sales.
Back
telephone meeting between three or more people in different locations
Flip
CONFERENCE CALL
- telephone meeting between three or more people in different locations
Ex. Please make sure I have no interruptions while I'm on the conference call.
Back
a written record of everything said at a meeting
Flip
MINUTES
- a written record of everything said at a meeting
Ex. Before we begin with today's meeting, let's quickly review the minutes from last month.
Back
Put the following tasks a chairperson has to do at the beginning of a meeting in a logical order.
- _____________________________________________________
- _____________________________________________________
- _____________________________________________________
- _____________________________________________________
- _____________________________________________________
- _____________________________________________________
a. Explain the objectives of the meeting
e. Call the meeting to order
b. Review the agenda
f. Introduce any guests and/or new members
c. Ask someone to introduce the first item
d. Welcome and thank everyone for coming
Meeting Simulation Dialogue - Introductions
Meeting Chair: If we are all here, let's get started. First of all, I'd like you to please join me in welcoming Jack Peterson, our Southwest Area Sales Vice President.
Jack Peterson: Thank you for having me, I'm looking forward to today's meeting.
Meeting Chair: I'd also like to introduce Margaret Simmons who recently joined our team.
Margaret Simmons: May I also introduce my assistant, Bob Hamp.
Meeting Chair: Welcome Bob. I'm afraid our national sales director, Anne Trusting, can't be with us today. She is in Kobe at the moment, developing our Far East sales force.
Meeting Simulation Dialogue - Reviweing Past Business
Meeting Chair: Let's get started. We're here today to discuss ways of improving sales in rural market areas. First, let's go over the report from the last meeting which was held on June 24th. Right, Tom, over to you.
Tom Robbins: Thank you Mark. Let me just summarize the main points of the last meeting. We began the meeting by approving the changes in our sales reporting system discussed on May 30th. After briefly revising the changes that will take place, we moved on to a brainstorming session concerning after customer support improvements. You'll find a copy of the main ideas developed and discussed in these sessions in the photocopies in front of you. The meeting was declared closed at 11.30.
Meeting Simulation Dialogue - Discussing Items
Jack Peterson: Before I begin the report, I'd like to get some ideas from you all. How do you feel about rural sales in your sales districts? I suggest we go round the table first to get all of your input.
John Ruting: In my opinion, we have been focusing too much on urban customers and their needs. The way I see things, we need to return to our rural base by developing an advertising campaign to focus on their particular needs.
Alice Linnes: I'm afraid I can't agree with you. I think rural customers want to feel as important as our customers living in cities. I suggest we give our rural sales teams more help with advanced customer information reporting.
Meeting Simulation Dialogue - Discussing Items
Donald Peters: Excuse me, I didn't catch that. Could you repeat that, please? Alice Linnes: I just stated that we need to give our rural sales teams better customer information reporting. John Ruting: I don't quite follow you. What exactly do you mean? Alice Linnes: Well, we provide our city sales staff with database information on all of our larger clients. We should be providing the same sort of knowledge on our rural customers to our sales staff there. Jack Peterson: Would you like to add anything, Jennifer? Jennifer Miles: I must admit I never thought about rural sales that way before. I have to agree with Alice.
Meeting Simulation Dialogue - Discussing Items
Jack Peterson: Well, let me begin with this Power Point presentation (Jack presents his report). As you can see, we are developing new methods to reach out to our rural customers. John Ruting: I suggest we break up into groups and discuss the ideas we've seen presented.
Meeting Simulation Dialogue - Finishing the Meeting
Meeting Chair: Unfortunately, we're running short of time. We'll have to leave that to another time.
Jack Peterson: Before we close, let me just summarize the main points:
- Rural customers need special help to feel more valued.
- Our sales teams need more accurate information on our customers.
- A survey will be completed to collect data on spending habits in these areas.
- The results of this survey will be delivered to our sales teams
- We are considering specific data mining procedures to help deepen our understanding.
Meeting Simulation Dialogue - Finiahing the Meeting
Meeting Chair: Thank you very much Jack. Right, it looks as though we've covered the main items Is there any other business? Donald Peters: Can we schedule the next meeting, please?
Meeting Chair: Good idea Donald. How does Friday in two weeks time sound to everyone? Let's meet at the same time, 9 o'clock. Is that OK for everyone? Excellent. I'd like to thank Jack for coming to our meeting today. The meeting is adjourned.
Meeting Vocabulary
Luisa De Sousa
Created on April 6, 2023
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Transcript
assign roles/tasks to certain people
Flip
- assign roles/tasks to certain people
Ex. I forgot to allocate someone to bring the budget reports.allocate
Back
in complete agreement; united in opinion
Flip
- in complete agreement; united in opinion
Ex. The vote was unanimous to cut work hours on Fridays.UNANIMOUS
Back
general agreement
Flip
- general agreement
Ex. If we cannot come to a consensus by the end of the meeting we will put it to a vote.CONSenSUS
Back
succeed in doing
Flip
- succeed in doing
Ex. We have a lot to accomplish today, so let's begin.ACCOMPLISH
Back
close a meeting
Flip
- close a meeting
Ex. If there are no further comments, we will adjourn the meeting here.ADJOURN
Back
make something happen; follow through
Flip
- make something happen; follow through
Ex. It's not a question of whether or not we're going to use this idea, it's whether or not we know how to implement it.IMPLEMENT
Back
a large meeting room, often has one long table and many chairs
Flip
- a large meeting room, often has one long table and many chairs
Ex. The boardroom is reserved for a managers' meeting, so we'll have to meet in the lounge.BOARDROOM
Back
the person who leads a meeting
Flip
chairperson/ chair
- the person who leads or presides at a meeting
Ex. As chair, it is my pleasure to introduce to you, Mr. Allan Davis.Back
list of objectives to cover in a meeting
Flip
Agenda
- list of objectives to cover in a meeting
Ex. Please forward the agenda to anyone who is speaking at the meeting.Back
a suggestion put to a vote
Flip
MOTION
- a suggestion put to a vote
Ex. The motion to extend store hours has been passed.Back
deal with; speak on
Flip
ADDRESS
- deal with; speak on
Ex. I hope we do not have to address this matter again in the future.Back
last thoughts spoken in a meeting (i.e. reminders, thank yous)
Flip
CLOSING REMARKS
- last thoughts spoken in a meeting (i.e. reminders, thank yous)
Ex. I just have a few closing remarks and then you will all be free to go.Back
last thoughts spoken in a meeting (i.e. reminders, thank yous)
Flip
CLOSING REMARKS
- last thoughts spoken in a meeting (i.e. reminders, thank yous)
Ex. I just have a few closing remarks and then you will all be free to go.Back
finish
Flip
WRAP UP
- finish
Ex. Let's wrap up here so that we can get back to our desks.Back
raised hands to express an opinion in a vote
Flip
SHOW OF HANDS
- raised hands to express an opinion in a vote
Ex. From the show of hands it appears that everyone is in favour of taking a short break.Back
something not related to the discussion
Flip
OFF-TOPIC
- something not related to the discussion
Ex. It seems we´re getting off-topic, let's return to our discussion on sales.Back
telephone meeting between three or more people in different locations
Flip
CONFERENCE CALL
- telephone meeting between three or more people in different locations
Ex. Please make sure I have no interruptions while I'm on the conference call.Back
a written record of everything said at a meeting
Flip
MINUTES
- a written record of everything said at a meeting
Ex. Before we begin with today's meeting, let's quickly review the minutes from last month.Back
Put the following tasks a chairperson has to do at the beginning of a meeting in a logical order.
a. Explain the objectives of the meeting
e. Call the meeting to order
b. Review the agenda
f. Introduce any guests and/or new members
c. Ask someone to introduce the first item
d. Welcome and thank everyone for coming
Meeting Simulation Dialogue - Introductions
Meeting Chair: If we are all here, let's get started. First of all, I'd like you to please join me in welcoming Jack Peterson, our Southwest Area Sales Vice President. Jack Peterson: Thank you for having me, I'm looking forward to today's meeting. Meeting Chair: I'd also like to introduce Margaret Simmons who recently joined our team. Margaret Simmons: May I also introduce my assistant, Bob Hamp. Meeting Chair: Welcome Bob. I'm afraid our national sales director, Anne Trusting, can't be with us today. She is in Kobe at the moment, developing our Far East sales force.
Meeting Simulation Dialogue - Reviweing Past Business
Meeting Chair: Let's get started. We're here today to discuss ways of improving sales in rural market areas. First, let's go over the report from the last meeting which was held on June 24th. Right, Tom, over to you. Tom Robbins: Thank you Mark. Let me just summarize the main points of the last meeting. We began the meeting by approving the changes in our sales reporting system discussed on May 30th. After briefly revising the changes that will take place, we moved on to a brainstorming session concerning after customer support improvements. You'll find a copy of the main ideas developed and discussed in these sessions in the photocopies in front of you. The meeting was declared closed at 11.30.
Meeting Simulation Dialogue - Discussing Items
Jack Peterson: Before I begin the report, I'd like to get some ideas from you all. How do you feel about rural sales in your sales districts? I suggest we go round the table first to get all of your input. John Ruting: In my opinion, we have been focusing too much on urban customers and their needs. The way I see things, we need to return to our rural base by developing an advertising campaign to focus on their particular needs. Alice Linnes: I'm afraid I can't agree with you. I think rural customers want to feel as important as our customers living in cities. I suggest we give our rural sales teams more help with advanced customer information reporting.
Meeting Simulation Dialogue - Discussing Items
Donald Peters: Excuse me, I didn't catch that. Could you repeat that, please? Alice Linnes: I just stated that we need to give our rural sales teams better customer information reporting. John Ruting: I don't quite follow you. What exactly do you mean? Alice Linnes: Well, we provide our city sales staff with database information on all of our larger clients. We should be providing the same sort of knowledge on our rural customers to our sales staff there. Jack Peterson: Would you like to add anything, Jennifer? Jennifer Miles: I must admit I never thought about rural sales that way before. I have to agree with Alice.
Meeting Simulation Dialogue - Discussing Items
Jack Peterson: Well, let me begin with this Power Point presentation (Jack presents his report). As you can see, we are developing new methods to reach out to our rural customers. John Ruting: I suggest we break up into groups and discuss the ideas we've seen presented.
Meeting Simulation Dialogue - Finishing the Meeting
Meeting Chair: Unfortunately, we're running short of time. We'll have to leave that to another time. Jack Peterson: Before we close, let me just summarize the main points:- Rural customers need special help to feel more valued.
- Our sales teams need more accurate information on our customers.
- A survey will be completed to collect data on spending habits in these areas.
- The results of this survey will be delivered to our sales teams
- We are considering specific data mining procedures to help deepen our understanding.
Meeting Simulation Dialogue - Finiahing the Meeting
Meeting Chair: Thank you very much Jack. Right, it looks as though we've covered the main items Is there any other business? Donald Peters: Can we schedule the next meeting, please? Meeting Chair: Good idea Donald. How does Friday in two weeks time sound to everyone? Let's meet at the same time, 9 o'clock. Is that OK for everyone? Excellent. I'd like to thank Jack for coming to our meeting today. The meeting is adjourned.