Letter Layout

Letter Layout

Start by adding your address in the top right corner. This should include: House Number and Street Name Town County Postcode You can also include an email address or phone number. End this section by adding the date underneath.

Next, add the recipient address - the person or company you are writing to. This will go underneath your address, and on the left side of the page. It should include: Person or Company Name Street Name Town County Postcode

To start the main section of the letter, we need to write the recipient's name. We can do this in two different ways: If we know the person we are writing to, we can use their name e.g. Dear Mrs Evans, If we don't know the person, we can use Dear Sir/Madam, Remember to add a comma at the end of this introduction.

When moving on to the main text, be sure to state the reason for writing in your opening sentence, e.g. I am writing to you to ask for your assistance with ... I am writing today to complain about ... Following your introduction, be sure to organise your ideas into suitable paragraphs. Also, think of the tone of the letter. You want to keep the letter sounding professional, so avoid using casual or chatty language.

Once we have finished the main text, we will need to correctly end the letter. How we do this will depend on how we greeted the person we are writing to. If we know the person, and started our letter with their name, we will need to end it with Yours Sincerely. If we do not know the person, and started with Dear Sir/Madam, we will need to end with Yours Faithfully.