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AVL Setup MicroLearning

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FBCPS AVL Training Tips

Mod 4:Producer

Mod 1: Projection

Mod 3:Cameras

Mod 2:Sound Boards

Introduction

Learning Objectives of this Microsite

Projection run through ProPresenter

Sound boards and basic audio controls

Camera types and shot ideas

The role and responsibilities

EvaluateLEARNING RESULTS

Learning Objectives

and Key Take Aways

1. Be able to organize and operate ProPresenter for sermon sessions

2. Be able to operate sound for a basic venue

3. Understand and be aware of cameras and how they operate and position

4. Understand the general flow of service livestreams

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Mod 1: Projection

The basics of ProPresenter

Operation

Tips for how to operate ProPresenter slides

+ info

Slide Looks

Learn how to change looks and the output displays of slidesa

+ info

Import Files

Learn how to quickly import and arrange playlists

+ info

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Mod 2: Sound Boards

Audio Controls and Operation

Set-up

Learn how to set up the different sound board models

+ info

Livestream

Adjusting sound for livestreamed audio

+ info

In-House

Adjusting sound for in-house audio

+ info

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Mod 3: cameras

Camera Types and Shot Ideas

operation

Camera controls and shot ideas for operators

+ info

PTZ

Set up and purpose of Pan-Tilt-Zoom cameras

+ info

manned

Set up and purpose of manned cameras

+ info

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Mod 4: producer

Role and Responsibilities of a Producer

Livestream

Monitor and change the stream outputs

+ info

Stream DEck

Purpose and operation of the Stream Deck

+ info

Changing SErvices

Changing the set up for different types of services.

+ info

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M1: Projection

Importing into ProPresenter

+ File Location

About Propresenter

ProPresenter is the leading live production presentation and streaming tool for organizations of all sizes. Features include rock-solid stability, volunteer-friendly ease of use, and the ability to display lyrics, video playback, chord charts, and more on one or even multiple screens. Built for Mac & Windows.

+ Importing

+ Arrangement

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M1: Projection

Importing into ProPresenter

File Location

All Sunday morning files are located in the folder "Media > Service Assets > 2022 > SUN [date]". Other graphics outside of this should be found under "Media > Graphics > Projects(New) > [Event Name]

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M1: Projection

Importing into ProPresenter

Importing

Files may be imported through the File menu in Propresenter, or by dragging and dropping them into the desired loaction. Often, files will jump to the end of the presentation, or the bottom of a weekly playlist. You may have to drag them into the correct location.

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M1: Projection

Importing into ProPresenter

Arrangement

For easy use through the service, the playlist should be organized chronologically via the Order of Service on Planning Center. Each member of the AVL team should have access to planning center. The Order of Service can be found by navigating to the date of the service, and clicking on "Order"

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M1: Projection

ProPresenter Looks

+ Add a Look

ProPresenter Looks

Looks and Stage displays determine the style and output display of ProPresenter slides. Adjusting Looks determine things like Lower 3rd's, video displays, and the confidence monitor.

+ Lower 3rd

+ Video/Full Slide

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M1: Projection

ProPresenter Looks

Add a Look

Looks can be added to any slide in the Presentation by right clicking on the image frame. Audience Look controls the look on front screens. Stage controls the look of the slide when displayed on the confidence monitor.

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M1: Projection

ProPresenter Looks

Lower 3rd's

Lower 3rds are used for both song lyrics and sermon notes. These slides should be set up with a Audience Display of "Message Fill In" and Stage Display of "Current/Next Stack"

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M1: Projection

ProPresenter Looks

Videos/Full Slides

Video slides should be shown as full screen on all displays, allowing every member of the service to view it. They should be set up with an Audience Look of "Full Slide" and a Stage Display of "Current Slide Only w/ Timers"

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M1: Projection

Operating Propresenter

+ Projection Key

What do you do?

Operating Propresenter is relatively simple. One can do this with very little training, and by presing only a few buttons. This section gives you tips and guidelines on how and when to progress through the slides.

+ Controls

+ Timing

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M1: Projection

Operating Propresenter

Projection Key

The Producer is in charge of adding the key to the stream. This adds the lyrics to the bottom of the Program feed, giving lyrics to livestream viewers. Let the Producer know you have the key ready, and a head up to take it out when it is no longer being used.

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M1: Projection

Operating Propresenter

ProPresenter Controls

Slides can be progressed by clicking them with the mouse, by pressing the spacebar, or using the Left and Right arrow keys to move both forwards and backwards.

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M1: Projection

Operating Propresenter

Transition Timing

Slides should be changed a few words before the whole thing is read through. This allows the readers to process the upcoming words so that they are able to sing along. Brains process information faster and have already seen the last words of a slide before they are sung, so it is okay to move on.

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M2: Sound Boards

In-House Audio

+ Location

FOH Audio

Front-of-House (FOH) Audio is what is played in the room of the service or event. This sound board operates freely of any other sound for livestreams. It solely determines what is being played in the room.

+ Purpose

+ Operating

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M2: Sound Boards

In-House Audio

Location

In-House sound is located in the back of the room on a rolling cart. This board should sit underneath the confidence monitor in the gym. If it is not present, it is located in the back storage closet of the Fellowship Hall.

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M2: Sound Boards

In-House Audio

Purpose

FOH audio provides sound to the room of the venue. It is distributed through the main speakers only.Adjusting the Gain levels on this board also adjusts the audio in a band member’s IEM (In-Ear Monitor). It would be good to inform them of any drastic changes you have made.

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M2: Sound Boards

In-House Audio

Operating

Channels are assigned to each fader. These adjust the individual audio levels for the room. Pushing them higher makes things louder, and lower are softer.

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M2: Sound boards

Livestream Audio

+ Location

Audio Output

Livestream Audio is controlled remotely from the Production Control Room (PCR). This audio board controls all audio sent to the livestream mix, independent of the FOH audio.

+ Purpose

+ Operating

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M2: Sound boards

Livestream Audio

Location

Livestream audio is located in the PCR (Production Control Room) on the upper floor of the gym. It sits closest to the front wall, with its own set of speakers for you to use when mixing the audio.

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M2: Sound boards

Livestream Audio

Purpose

Livestream audio controls all audio output that is not in the physical location of the event. This includes livestream locations (Vimeo, Youtube, Facebook, etc.), overflow TV’s, and PCR audio

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M2: Sound boards

Livestream Audio

Operating

Channels are assigned to each fader. These adjust the individual audio levels for the room. Pushing them higher makes things louder, and lower are softer. One should keep an eye on the audio levels of the stream feed to make sure that the volume you have set is similar to that of the stream's reception.

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M2: Sound boards

Sound Board Set Up

+ Power

Conditions

Sound boards can be very intimidating at first. There are many controls and features included on the Allen and Heath boards, but operators only use a few of them on a given week. Here, you will be shown a few of the main features you will need to know how to use on a weekly basis.

+ Scene Recall

+ Faders

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M2: Sound boards

Sound Board Set Up

Power

Power buttons for the sound board are located on the back side. The side is dependent on the model.For the In-House audio, the rolling cart containing the board and lighting rig must be plugged into the wall outlet behind and to the right of the board.

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M2: Sound boards

Sound Board Set Up

Scene Recall

Once the sound board has booted, press the physical button labeled “Scenes.”This will take you to a page of different scene recalls. Press the one labeled as the name of the venue to recall the proper settings.

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M2: Sound boards

Sound Board Set Up

Faders

Channels are assigned to each fader. These adjust the individual audio levels for the room. Pushing them higher makes things louder, and lower are softer. These channels can also be muted by pressing the Mute button at the top of each fader.

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M3: Cameras

Manned Cameras

+ Purpose

Camera Operators

One of the most common volunteer positions is the Camera operator. These jobs can range from simple to complex, depending on how well you can handle the camera and it's controls. Here are some tips to better understand how the camera operates.

+ Set-Up

+ Controls

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M3: Cameras

Manned Cameras

Purpose and Benefits

Manned cameras are most useful for movement shots and provide a better resolution with their lenses. These cameras require an operator that is capable of adjusting Zoom, Focus, and the angle of the camera These work best to provide movement shots, track speakers as they move across stage, and quickly snap between different shots of the event.

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M3: Cameras

Manned Cameras

Set-Up

Manned Cameras should be set up on their dedicated stands. The power cord should be plugged in with an extension cable from the storage closet. Each Camera is placed next to a pillar with a fiber optic hanging from it. These should be plugged in to the optic converter.

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M3: Cameras

Manned Cameras

Controls

Each camera has three main functions a user should be aware of: Zoom, Focus, and Tension. Each of these allow the operator to maneuver their camera for their personal preference.

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M3: Cameras

Manned Cameras

Zoom

Zoom controls the width of the camera shot. This is located on the right handle, with a slot for the thumb to rest in. Pushing this divot back and forth changes the width of the shot. The speed of change can also be slowed using the small knob above the thumb rest.

M3: Cameras

Manned Cameras

Focus

Focus controls the field of depth on a camera shot. This is located on the left handle, with a rotating cylinder to adjust. Rotating this back and forth changes the field of depth. The more red lines that appear on the viewfinder at the top of the camera, the more in-focus the subject is.

M3: Cameras

Manned Cameras

Tension

Tension controls the stiffness of the camera mount. There are two cylindrical adjustors, one for the vertical axis, and one for the horizontal axis. Tightening or loosening these adjusts the drag of the camera, allowing for more stability, or more fluidness depending on the operators needs.

M3: Cameras

PTZ Cameras

+ Purpose

Networked Cameras

A pan–tilt–zoom camera is a camera that is capable of remote directional and zoom control. They are commonly referred to as robos, an abbreviation of robotic camera.

+ Controls

+ Presets

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M3: Cameras

PTZ Cameras

Purpose and Benefits

PTZ Cameras allow us to run multiple cameras with less people to operate them. These bonuses are equalized in that they have a lower quality, and a slower rate of motion. However, the camera operator on a typical Sunday morning should be equipped and ready to handle up to five cameras in a service.

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M3: Cameras

PTZ Cameras

Controls

PTZ Cameras are controlled through a series of buttons on the controller. They can be called in two different ways, moved, and focused. The controller is also equipped with auto iris and auto focus features to assist the operator.

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M3: Cameras

PTZ Cameras

Presets

The PTZ Cameras have already been set to a list of preset shots. Presets allow the operator to quickly call a previously saved setting of position, iris, and focus, to quickly jump between subjects.

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M3: Cameras

Operating Cameras

+ Placement

Creative Shots

All types of cameras should be able to pull their own shots. A good camera operator knows what to look for and can find something in the moment. Here are some tips for different types of shots to help give you ideas.

+ Static

+ Motion

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M3: Cameras

Operating Cameras

Subject Placement

In photography and other visual arts, people must pay attention to the rule of thirds. The head should be near the bottom of the upper guideline. This allows the subject to take up about two-thirds of the screen

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M3: Cameras

Operating Cameras

1. TightTight shots are usually placed from the chest up. These are a bust shot, that help emphasize personal points and emotion.2. WaistWaist shots are usually positioned from the beltline and above. These shots help to include various instruments or items that the speaker may be holding.3. Head to toeThese shots help convey the setting around the speaker. If they move, these can be useful for tracking, and give context to the situation.

Static Shots

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M3: Cameras

Operating Cameras

1. PanThese move at a set width across the stage horizontally. Usually these are done wide over the whole stage, but can be done individually over a subject.2. FloatFloats are the same as a pan, however these move vertically from either the top of bottom towards the stage.3. ZoomZooms have a set position and pull out, or push in towards a subject.4. RackRacks are a trick performed at the end, where the focus handle is slowly pushed out of focus, giving a blurry appearance

Motion Shots

Motion shots help bring feeling to the production. Different types of motion can fill space, and emphasize certain effects of a song. They also add an element of dynamic action for visual interest.

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M4: Producer

Changing Services

SErvices

+ Switcher IP

The AVL team usually runs two services: the 9:30am traditional service, and the 11:00am contemporary service. Switching between these two are relatively simple, but must be done precisely, or else many key positions will be unable to work.

+ Multiview

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M4: Producer

Changing Services

Switcher IP

Sanctuary10.100.110.20 CLC 10.100.110.40

On the camera switcher, changing the service is very simple. First, press the Network button. Then use the arrow buttons to navigate to Switcher IP and use the knobs to change the IP based on the venue.

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M4: Producer

Changing Services

Multiview

The Multiview is just the overhead display, alowing the producer to view all of the cameras and inputs being received for a service. To change this between services, use the rack to press the venue button and then the flashing "TAKE" button to switch between venues.

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M4: Producer

Stream Deck Controls

+ Live / Preview

Directing a show

The director position is in charge of deciding what gets put through the livestream's program feed. It is their job to line up camera shots, instruct operators, and make sure the team is on the same page with what is coming up, and what is happening in the moment.Here are some things that the Director should be aware of for running a service.

+ Transitions

+ Macros

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M4: Producer

Stream Deck Controls

Live / Preview Buttons

The live display is the same as the program feed. This is whatever is being transmitted in the moment to the livestreams. This is always represented in camera and film by the color red. Preview are the inputs that are next to be switched. When doing a transition, it is the new shot replacing whatever is live. It is always represented by the color green.

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M4: Producer

Stream Deck Controls

Transition Effects

There are several types of transitions that can be selected. However the most common for the services is a dissolve, that lowers the opacity of one shot while raising the opactiy of the preview shot. This provides a smooth transition between two shots. This can also be cut between immediately with the Cut button, or manually transitioned with the T-bar.

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M4: Producer

Stream Deck Controls

Macro Keys

Macros control what output is being sent to different screens. The director becomes directly concerned with this during the transition between worship and sermon. The program feed should be displayed, and then switched back to ProPresenter for worship. These can easily be toggled by pressing the blue buttons labeled respectively as PGRM and ProPre.

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M4: Producer

Livestream Set Up

Stream Outputs

+ Locations

The livestreams are usually sent to multiple locations, giving viewers the option to choose their desired platform. Mostly, the stream health should be monitored for catches.

+ Streaming

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M4: Producer

Livestream Set Up

Stream Locations

Typically, each service should be uploaded and streamed to four major platforms: Facebook, FBCPSLive, Youtube, and Vimeo. These broadcasts should start automatically when the stream is started, but it is always good to double check.

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M4: Producer

Livestream Set Up

Starting Stream

To begin a stream, the Control Deck should be checked to make sure you have selected the right venue. This abides by the red/green rule of camera displays. Red means it is selected and ready to go. With teh venue selcted, press the Start Recording button, and the stream will begin.

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Final Evaluation

See what you know and what you should revisit

+ Sound Boards

+ Projection

+ Producer

+ Cameras

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Projection Evaluation