6.2. Written presentation - Format

Written presentations

Formatting

2025/2026

Page numbering

Tables and figures

Pages: general layout

Margins

Typography

Text divisions: headings

Paragraphs and line spacing

Pages: general layout

Recommendations following APA style (American Psychological Association)

Margins

The page layout should be narrow with wide margins, ideally between 2.5 and 3 cm. Follow the standard APA style settings:

Page header

1,25cm

2,54 cm

2,54 cm

2,54 cm

2,54 cm

Footer

1,25cm

Recommendations following APA style (American Psychological Association)

Page numbering

Pages should be numbered to facilitate navigation through chapters, sections and subsections:

1. Place the page number at the top right-hand side of each page.
2. Use Arabic numerals.
3. Number all pages, including the introductory ones, but only display the numbering from the contents page onwards, continuing until the end of the document.
4. The bibliography and annexes should also be numbered accordingly.

Recommendations following APA style (American Psychological Association)

Tables

Tables and figures

Tables and figures should contain:

TitleCorrelative Arabic numeralsReference source

Enlarge image

They should be indexed in the 'Tables of illustrations'. If you cannot insert them within the main text, include them in the 'Annexes' section.

Tables

Table 1 Title

• Use a special layout for enhanced legibility.

• Insert them between two paragraphs with double line spacing and centered alignment.

• Number the tables on top, preceded by 'Table' (e.g., Table 1).

• The font size is typically smaller than in the main text.

Reference source

• Use drawings or graphics to illustrate the text, often containing quantitative data.

• Position and number them as you would for tables, but label them as 'Figure' or 'Fig.' (e.g., Fig. 1).

Figures

Reference source

Figure 1 Title

Text divisions: headings

The headings of the chapters, sections and subsections should be hierarchically displayed using typography and Arabic numbers subdivided by dots. Limit the use of headings to a maximum of five levels (1., 1.1., 1.1.1., ...). Using characters of different sizes and types also aids in visualising the structure of the paper. Begin each chapter on a new page. If the paper is printed double-sided, chapters should start on an odd-numbered page.

Recommendations following APA style (American Psychological Association)

Text divisions: headings

First level

Main headings. Centred, boldface, uppercase. Text: flush left with first line indented 1.27 cm.

1. FIRST LEVEL HEADING or CHAPTER

Text: flush left with first line indented 1.27 cm.

Second level

Flush left, boldface, initial uppercase. Text: flush left with first line indented 1.27 cm.

1.1. 2nd level heading or section Text: flush left with first line indented 1.27 cm.

Third level

Flush left, bold Italic, initial uppercase. Text: flush left with first line indented 1.27 cm.

1.1.1. 3rd level heading or subsection Text: flush left with first line indented 1.27 cm.

Fourth level

Indented at 1.27 cm, in bold, initial capital letters only, ending with a period. Text begins on the same line and continues as a regular paragraph.

1.1.1.1. 4th level heading or subsection. Text on the same line.

1.1.1.1.1. 5th level heading or subsection. Text on the same line.

Fifth level

IIndented at 1.27 cm, bold italic, initial capital letters only, with a period. Text begins on the same lineand continues as a regular paraghaph.

Recommendations following APA style (American Psychological Association)

Paragraphs and line spacing

The text should be organised into paragraphs. To enhance readability, develop one idea per paragraph. Avoid overly long paragraphs as well as one-sentence paragraphs.

Enlarge image

Source: APA Style Tutorials and Webinars

Recommendations following APA style (American Psychological Association)

Typography

According to APA style you can use: 1. A serif font like Times New Roman, Georgia o Computer Modern normal for the text of your paper. 2. A sans-serif font like Calibri, Arial or Lucida Sans for the text and figures.

The main text is typically set in 11-12 point font size. To distinguish the headings (chapters and sections), main text, and reference text from each other, the font size usually varies by two points.

Recommendations following APA style (American Psychological Association)

Please bear in mind that this course provides some recommendations. Always follow your advisor's instructions.

Thank you!

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