Copy - Microsoft Teams Guide 2021

Microsoft Teams Guide

INDEX

Create a Team

ADD PEOPLE TO tEAM

cHAT IN TEAM

pOST IN tEAM

SHARE FILES IN TEAM

CHannels in teams

meeting in teams

Call in teams

calendar in teams

fall 2021

Microsoft teams guide

Assignment

cREATE A TEAM

Fall 2021

Microsoft Teams Guide

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Steps

Sign into Teams via MyJU or office.com, and then

Click on the "Teams" icon on the left verticle navigation menuOnce the "Teams" space is open, find the button that says "join or create team". Click this button. Next, hit the "create team" button. Pick between the four Teams type to use:Class: use if using Teams for assignmentsPLC: use for collaboration and communicationStaff: used for supervisor/supervisee relationshipsOther: for clubs and organizations.

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Add People To Team

Fall 2021

Microsoft Teams Guide

Under Manage Team

Click the elipses (...) to the right of the Team name and click "manage team". Then, add member.

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After Team has been created

Click the elipses (...) to the right of the Team name and click "add member".

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When creating Team

A box will popup allowing you to enter studentnames. Type in the students JU email and enter.

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Three ways to add-

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Chat in Teams

Fall 2021

Microsoft Teams Guide

The chat function in Teams allows you to have threaded conversations with any JU student or employee. Share files, meet virtually, or have an audio call right from the chat window.

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1. Click on the "chat" icon
2. Once open, click on the "compose" icon and enter in the name of the recipient. JU directory will begin auto-populating suggested faculty, staff, and students. Click on the desired coversational respondant.
3. Use the text editor to format text, share files, coordinate calendars, and much more.

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post in teams

Fall 2021

Microsoft Teams Guide

Each Team comes with a "General" channel, with the ability to add more channels as needed.Each channel has a "posts" area.This is where members can use the text editor to share ideas, files, documents, and more.Click the format option in the text editor (far left, "A with paintbrush") to open additional options for permissions and accouncements.Type the @ symbol followed by someones name, team name, or channel name to notify members of announcement.

share files in teams

Fall 2021

Microsoft Teams guide

Every channel has a files tab that houses all files shared in the posts area, as well as any files uploaded to the files tab directly.In the files tab you can click "+new" and create a new document directly in Teams.Every document in Teams is collaborative, meaning anyone can edit it or access it (make it a PDF document or image to prevent editing)Add important files as a tab in a channel by clicking the "+" tab (document must be in files tab first)

channels in teams

FALL 2021

Microsoft Teams Guide

Organize Content

Different channels for different modules or chapters.

Organize Collaboration

A college Team with departmental channels.

Organize Differentiation

Private channels are only accessed by private channel members. Ideal for breakout rooms and groups.

Organize Conversations

As each channel has it's own posts and files area, conversation can be streamlined using channels.

Channels are the sub-headings in a Team.Each Team comes with one channel, the General channel, which cannot be removed,nor the title edited.You can add channels by clicking the elipsesto the right of the Team name. Standard Channels are available to all members of the Team; Private channels areonly visible to those who have been manually added to the private channel.You can have up to 200 channels per Team,and up to 30 of those can be private channels (this includes deleted channels for30 days)

Meeting in teams

fall 2021

Microsoft Teams guide

In a channel: meet now is an instant meeting anyone in the Team can join by clicking on post generated after initiating meeting

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In a chat: meet via video or audio call from chat with any conversation partner.

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From the calendar: schedule a meeting to be held in a Team or via email invite directly in calendar.

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Call in Teams

Fall 2021

Microsoft Teams guide

With the call function, you can lookup anyone in the JU directory and call them. This will ring in their Teams applications, including their mobile phones if the mobile application was downloaded. Receive voicemails and traditional phone features directly in Teams.

Calendar in Teams

Fall 2021

Microsoft Teams Guide

The calendar in Teams is user-specific, meaning the content you view in the calendar is onlydisplayed for you.This is essentially your Outlook email calendar, and any changes made to your Outlook calendar will reflect in Teams, and vice-versa.

Assignment

Fall 2021

Microsoft teams guide

Locate the "Collaborative PowerPoint Activity" in your TeamBe careful when accessing, click "add new slide" to add a blank slide to the PowerPoint.Use this slide to create a slide describing your favorite movie. Be sure to use images and place your name on the slide. Note: If you accidentally make a mistake, stop editing the document, and use the undo option to prevent erasing your peers' work.