task 1 2 3 4event management

Event management proposal ( Task 1)

To Caistor equestrian centre, i have compilied a document to explain in further detail the event we would like to work with you on, please let me know if there is anything you would like to add or change.Email: eventslincolncollege@gmail.com As we have discussed lincoln college would like to rent out your facilities to hold an equine show jumping competition on the 20th May 2022. We will provide all the staffing , costs ext; In return we will promote your company along side us.

Event proposal

Contents

Table of Contents

Relevent legislation....................................................................................1-2 Event Rules ....................................................................................................3 site layout.......................................................................................................2 Budget forecast..............................................................................................3 Event timetable..............................................................................................4 Advertisement................................................................................................5 Allocation of administerative tasks...............................................................6 Contingency arrangements...........................................................................7 .conclusion.....................................................................................................8

Relevent Legislation

Animal Welfare Act 2006 Will be important for any horses arriving on site and riding school horses. It is important that they are happy and healthy and have the 5 animal welfare needs provided for them. It is important we monitor horses coming to the event which may be suffering from abuse such as being emaciated or over worked when lacking the correct fitness. It is also important to keep track of any riding school horses being loaned on the day as their workload could possibly be increased leading to a potential exercise induced injury. Health and safety at work act Needs to be put in place and risk assessments on tasks identified before the event to prevent injuries. The health and safety act helps protect employees at work from injuries caused by poor training and management, it makes the employer liable to any harm that may come to an employee due to inadequate training provided. Riding School insurance Horse riding school insurance is a policy that covers damages and issues this could be important to look into if its up to date, as you may be liable to any damages that could potentially occur.

Event proposal

Relevent Legislation

Public liability insurance Protects you in the incident that a third party brings you to court in the event of an accident resulting in injury or death.Due to the fact that horses are unpredictable animals that can cause serious harm, its important to cover yourself in the event something may occur on the event day. Codes of practice at caistor equestrian centre Covers a companies policy that outlines the principles and standards all employees and third party memebers must follow when acting on behalf of the company. Caistor equestrian centres document linked below. Environmental Regulations Insurance regulations First aid at work regulation Means appropriate first aid equipment should be provided within the work place in the event on an injury. It is requires 1 first aider to a workplace with 5-50 employees. Caistor has around 40-50 employees and around 20 emergency at work first aiders. Horse Passports Although this event is unaffiliated people will be bringing their own horses and vaccinations and passports will be require on the event. Vaccination history will be important as the centre is run as a riding school and it would loose a lot of income if anything such as strangles was brought onto the premesis. BSJA We will be following the british showjumping rules and regulations GDPR Stands for govement data protection regulations that should be put in place when dealing with peoples personal data. Due to the fact we will be taking peoples names, addresses and phone numbers on the day it is important all information is kept in a locked file away from public view. Govening bodies British equestrian federation British horse society The pony club

https://www.caistorequestriancentre.com/privacy-policy.html

Event Rules

These rules are put in place in order to protect clients and employees.

• The organisers and land owners do not accept any liability for any damages, accidents, injuries, illness to horses, owners, riders or spectators on their property what so ever.

• hard hats with chin straps secured much be worn at all times whilst mounted or leading horses. All hats must follow the BSJA standards.

• Jumping will run under British showjumping rules

• The judges decision is final

• No horses or ponies under the ages of 4yrs old can be ridden

• All dogs must be kept on a lead at all times and cleaned up after by the person responsible

• riders can not raise the whip above the shoulder or use the whip excessively and can be eliminated if thought to do so.

• organisers reserve the right to cancel or splitclasses if insufficient enteries are made
• We strongly advise that all entrants should ensure that their horses and ponies are fully covered by 3rd party insurance.
• Correct dress must be worn at all events
• Any horse, pony or rider acting in a dangerous manner may be ased to leave the premesis. Excessive whip/ spur use,foul language or cruelty will not be tolerated and may result in the ofender being eliminated or asked to leave the premesis.

• outside assistence may result in elimination

• Entry fees will not be refunded after enteries have closed
• No stallions allowed on site
• Only horses/ ponies that have entered the event may use the practise arena
• Please do not muck out horse boxes or trailers whilst on the premesis
• No littering on the premesis

Prizes will be withheld if there are insufficient entries. Rosettes to 6th place. Less than 4 entries, rosettes only. Prize ratio: 5-9 entries = 1st place only, 10-14 entries = 1st & 2nd place, 15+ entries = 1st, 2nd & 3rd place

CEC may engage the use of a photographer at its events. By entering, you agree to CEC using images (still & moving) of you and/ or your child/children for advertising, marketing & publicity purposes. Should you wish to withdraw your consent, please inform the Events Coordinator in writing. (events@caistorequestriancentre.com)

Site layout

12 stables

40 x 60 indoor arena

CafeWC

Fiona's property

Office

Stable blocks

Straw stalls

Stable blocks

20 x 40 outdoor arena

Road

Bridge to fields

Small laminitis paddocks

carpark

Road

Fields

Fields

Fields

Site enterence

Event proposal

Budget forecasting

Clear round entry fee £5 Classes 1-6 entry fee- £10

Total in- £1,040 total out- £86.55 overall profits- £953.45

Event proposal

Event Timetable

Event proposal

Advertisement ( Task 2)

Event proposal

Allocation of adminerstritive tasks

Event Management

final budget update ( Task 3)

Clear round entry fee £5 Classes 1-6 entry fee- £10

Total in- £1,708.50 total out- £94.66 overall profits- £1913.84 We made a bigger profit than we expected !!!!!!!!!!!!!!!

Event Management

Event reflection ( task 4)

What went well ? We managed to make a profit greater than we expected. The clients gave great reviews and the children loved joining in, many for the first event. I feel we all did a great job in providing our service and helping client have memberable experience in order to promote lincoln college and caistor equestrian centre.

What i would do differently next time/ What can be improved I would have staff that actually wanted to run the event . More staff to cover any unforceen problems and help the event run smoothly.

What problems occured The problems that i found were that some team members didnt pull there weight and seemed uninterested, this had a knock on effect by other team members having to do their jobs as well as their own. Also one team member left in the middle of the event, this caused a massive problem as their duties were not forfilled therefore myself and other members of the team had to forfill these duties as well as our own. A horse escaped, causing damage to an electric fence containing riding school horses. I then had to leave my duties to rescue and help repair the damage caused by the horse. All these events were unforceen and in planning an event in the future i will make sure these are covered.

What did i enjpy? I enjoyed the organisation period of designing and planning our event, i feel we worked well as a team and helped bring our project to life. it gave me great pleasure working with the children, especially a young girl called milly fll of a william a horse and i help boost her confidence and self esteam but helping her back on the horse and running the course along side her.