Time Management

Time Management

The process of organizing and planning how to separate time between different tasks or activities.

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Time Management

Learning Objectives:

To demonstrate that you can create a clear plan to comfortably meet deadlines.

Build your own study schedule, while including beaks and other activities that can lead to a boost in focus and motivation.

Identify tools that can be used to manage time and ways you can reduce time wasting activities.

Project Timeline

Think about your project as a timeline, from the day it is set to the day it is due. Whats steps do you need to take to hand in? Hover over the timeline to see each step.

Project Dealine

Project start

You can see that this student has broken the project into four chunks. Now the student has to work out how much time each chunk will take to complete.

Breaking your Project into Chunks

This student has allocated time for each chunk of their project, they have chosen to spend most of their time drafting and writing. Everyone’s pie chart will be different, for example, some students may need to allocate more time towards editing if they struggle with spelling. Think about your strengths and weaknesses, which tasks should you be spending the most time on?

To do list...

• Help a friend with an essay

• Revise for next week's science exam

• Prepare for tomorow's presentation

• Go shopping with friends

If you have lots of tasks happening all at once it is a good idea to write them all out in a list. Grab a piece of paper and a pen and write yourself a list. In the next slide we will go through how to prioritise these tasks.

Ask yourself;

Do you have any deadlines close by?

How long will the task take?

How urgent is the task?

How to Prioritise Tasks

Which tasks are the most important?

Priority Matrix

Drag each task to what you feel is the correct box in the priority matrix.

Prepare for presentation(Tomorrow)

Help friend with essay

Revise for science exam (Next Week)

Go shopping with friends

Extra task: Try putting your own tasks into a priority matrix

How to Prioritise Tasks

Which tasks are the most important?

Priority Matrix

Drag each task to what you feel is the correct box in the priority matrix.

These are the correct answers, hover over each answer to understand why.

Revise for science exam (Next Week)

Prepare for presentation(Tomorrow)

Help friend with essay

Go shopping with friends

Extra task: Try putting your own tasks into a priority matrix

Creating a Schedule

Now that we have worked out the prioritised tasks, it is time to place them into our schedule.

Take a look at the entries on the planner. This student has planned specifically what they will study, at what time. They have even scheduled out their breaks. It is important that you are clear with your planning so that it is easy to follow when you come back to it.

15 min break

15 min break

Extra Tips For Time Managment

Click each number for some extra tips

Block out distractions

Make plans for yourself

Don't get caught up on little details

Focus on one task at a time

Now it's your turn...

Below are templates and tools you can use to help improve your time managment.

Weekly Planner Use this template to plan your week. Start by scheduling in your top prioritised tasks and then plan around them.

Priority MatrixUse this template to help you work out which tasks should be prioritised over others.

TrelloAn online calender that can be used to manage your time, make notes and also organise group work.