Planning
Amelie Geier
Created on March 23, 2022
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INTRO INNOVATE
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SUMMER ZINE 2018
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FALL ZINE 2018
Presentation
INTERNATIONAL EVENTS
Presentation
MASTER'S THESIS ENGLISH
Presentation
49ERS GOLD RUSH PRESENTATION
Presentation
3 TIPS FOR AN INTERACTIVE PRESENTATION
Presentation
Transcript
start
BE Presentation skills SS22
It's all about Planning
What have you planned today?
Quiz
04 · Organising the process
03 · Selecting the right information
06 · Thank you!
02 · Getting the target right
05 · Knowing your communication style
01 · TIPS - a new approach to international presentations
HOW we structure our talk
It pays to plan ahead. It wasn't raining when Noah built the ark. - Anon
AGENDA
+info
presenter
Prefers his talk going as planned.
Structured
+info
presenter
Loves to improvise his speech.
Creative
What is the right presentation target for my audience? What do they really want?
Target
What communication style will work for my audience?
Style
What presentation process is right for my audience?
Process
What information should I communicate to my audience?
Information
TIPS - a new approach to international presentations
+info
how to use feedback
How effectively did I prepare?How successful was I?
After your presentation
not simply information but often need to motivate, convince, persuade, listen
getting the right target
arget
Am I going to - - - - - - - -
Should I get a result - - -
Is it the time to - - - - - - -
Is my job to - - - - - - - - -
Am I here to - - - - - - - - -
Is the presentation to -
ASK YOURSELF
inform - entertaINENFORCE - NEGOTIATEEXPLAIN - SELLCRITICISE - RELATIONSHIPTODAY - FUTURESPEAK - LISTEN
Show that the presentation objectives are based on your and their professional needs
Identify with your audience personally
Show an understanding of the audience's circumstances
lear business logic
e personally involved
udience First
Audience has different expectations
Selecting the right information
nformation
How far do my criticisms respect the hierarchial context?
How far does the context of my presentation content respect hierarchial context?
How far does my audience want to move quickly to action?
How far does my audience expect in-depth analysis?
Analysis
How far will powerful argumentation be seen as professional?
How much does the audience prefer I to we?
How far should I sell myself when presenting information?
Analysis
PLANNING THE PROCESS
The preparation
pHASE 1
4. Imagine a worst-case scenario and plan for solutions
Step 4
3. Prepare back-ups (even back-ups of back-ups)
Step 3
2. Arrive ahead of time to try out equipment
STep 2
1. Let organizers know about technical needs
STEP 1
- Structure: Structured vs. spontaneous/creative approach? - Digression: Will the audience with digression as a lack of ability to stay focused on the theme? - Support: Will the audience see handouts as evidence of being well prepared?
Organization Factor
- Interaction: Listen in silence vs. interrupt to actively participate? - Engagement: Engage emotionally vs. rationally? - Social: Social warm-up vs. to get down to business quickly?
Involvement Factor
THE presentation itself
PHASE 2
- Dress: Formal vs. informal clothing?- Body: Impressed vs. distracted by my usual body language?- Face: Is a strong eye contact and a smile required?
Non-Verbal factor
- Level: Will the audience understand the words I am using? - Voice: Will the audience find my voice interesting to listen to? - Text: Will the audience be helped by more or less text on slides?
Language factor
- Introductions: Does the audience expect me to start with a summary of my professional competence? - Protocol: Does the audience expect to receive my business card and even translated? - Politeness: Is it impolite if I don’t follow local expectations of socializing?
Personal factor
THE presentation itself
PHASE 2
THE FOLLOW UP
Plan a follow-up strategy
Consolidate new long-term relationships
Closing deals
Implementing ideas
After the applause dies down: hard work begins
PHASE 3
Knowing your communication style
Style
ARE YOU
TIME-FLEXIBLE
TIME-FOCUSED
ACTION-ORIENTED
ANALYSIS-ORIENTED
NEUTRAL
EMOTIONAL
DIRECT
INDIRECT
SIMPLE
COMPLEX
INFORMAL
FORMAL
SYSTEMATIC
UNSTRUCTURED
PERSONAL
DISTANCED
Analyse your own communication style
This audience may see him as very serious and boring so he may needs to lighten up a bit, maybe even start the introduction with a little joke and come to the point faster than usually.
GERMAN PRESENTER STRATEGY FOR AMERICAN AUDIENCE?
- complicated
- detailed
- analytical
- formal
- serious
- factual
- reserved
- direct + serious
- simple
- concise
- sloganistic
- informal
- humorous
- exaggerated
- personal
- direct + friendly
AMERICAN AUDIENCE
GERMAN PRESENTER
GERMAN-AMERICAN CULTURE INTERFACE
Thank you!