Welcome to TEDI-London Node

Welcome to TEDI-London

Welcome to TEDI-London! It is great to have you onboard. Hopefully, this node will make your first days with us a breeze!

Click start to begin the node.

START

Welcome to TEDI-London

2.

Team Meetings and Communication

1.

Working at TEDI-London

3.

Policies and Decision Making

4.

Your Wellbeing

Welcome to TEDI-London

6.

Your Role as a Line Manager

5.

COVID-19 Safe Campus

7.

Frequently Asked Questions (FAQ)

Home

Working at TEDI-London

In this section, you will find out more about what it's like to work at TEDI-London, including your induction plan and our agile working policy.

Click start to begin.

START

Working at TEDI-London

1.

Contact Information

2.

Agile Working

3.

Your Induction Plan

4.

When do I get paid?

Working at TEDI-London

5.

Booking Leave

6.

Booking Travel

7.

Data, Privacy and Health and Safety

8.

How do I access training and development?

Contact Information

Address

Phone

Website

TEDI-London House11 Quebec Way SE16 7LG

General Office Number:

The Engineering & Design Institute

0203 515 0168

Complete the staff bio form below.

https://tedi-london.ac.uk/

STAFF BIO

VISIT

VIEW MAP

Once complete, please send to Jessica Hytner <jessica.hytner@tedi-london.ac.uk>

Agile Working

We have a number of policies including an agile working policy which we would draw your attention to.

Open calendar guide

Agile working policy

Your Induction Plan

Your manager will share with you your personalised induction plan on Day 1 (you may have these meetings already in your diary!) so you will know who you are meeting, their role title and when and where to be.

You and your line manager will also discuss specific objectives, how you will work together successfully, our values and anything either of you think is relevant to ensure your probationary period and induction into TEDI-London runs smoothly.

When do I get paid?

2022 Payroll Schedule

You will normally get paid on the 28th of every month or the Friday before pay day if there is a bank holiday or the 28th falls on a weekend day. You will be paid earlier in December and January.

Payroll cut off is 18th day of each month. Should you be joining after the 18th of the month and require an interim payment please speak to Jaz who will be pleased to sort it out for you.

Booking Leave

We use Timetastic to book our leave which will send a message to your manager with the leave that you have requested. It will also show you how much leave you have left each year.

READ MORE

You can link your Timetastic to your Outlook calendar in 1 simple step. Once you have logged onto Timetastic from your desktop, click the highlighted integration button when you are on the ‘My Calendar’ view.

Booking Travel - Click Travel

We use Click Travel to be able to book company travel within predefined company travel policy limits and authorisations.

READ MORE

We have provided a video guide with tips and hints on how to set-up your account and book travel using the platform.

LOGIN

Click Travel tips and hints video

We suggest reviewing the TEDI-London Travel and Expenses policy available here.

Protecting your data, privacy and health and safety

Our data protection and health and safety policy are important elements of working here – please read them when you have access the policy folder on your first day.

Privacy and Data Protection Policy

How do I access training and development?

We have a budget for learning and are committed to our people and their personal development. Please discuss what is required with your line manager who will then be able to facilitate through the People team. During the year there will be face to face or online learning modules for you to complete such as values and behaviours, dignity at work and unconscious bias. All employees who are invited to these sessions are required to attend and actively engage.

You have completed this module!

Next topic: Team Meetings and Communications

Ready to move on? Simply click on the next section or return to the node index to explore other topics.

Return to the node index

Home

Team Meetings and Communications

This section will cover how we communicate and engage in regular team meetings to maximise performance at TEDI-London.

Click start to begin.

START

Team Meetings and Communication

1.

Communications

2.

How to Teams

3.

How to Zoom

4.

How to view colleagues'diaries

Team Meetings and Communication

5.

Regular meetings

6.

Document Management

7.

Mailing Lists

Communications

Click on the following guide on how to talk about TEDI-London

NOTE

How to set up your email signature

NOTE

Please click here for the TEDI-London Letterhead.

Please click here for answers to TEDI-London FAQs.

How to Teams

Click on the instructions below for scheduling a meeting in MS Teams.

You can do it via Teams

You can do it via Outlook

You can then join the arranged meeting – communicate / share documents as appropriate.

You can start ad-hoc meetings / and calls in Teams from Chat or any Channel by clicking on the camera icon "Meet now"

How to Zoom

Zoom accounts are free for meetings up to 40 minutes.

Username and Password

We have a premium account set up via the links here.

WIFI

Do beware that more than one meeting cannot happen at once. You can check this by looking at ‘My meetings’ to check a meeting is not taking place at the same time that you are scheduling one for.

WIFI

Our staff need to choose TEDI-Faculty WiFi network, and login with their normal TEDI-London username (T-number@tedi-london.ac.uk and password). As an alternative, they can temporarily choose TEDI Guest, enter the password: t3d!L0nd3N and then click the yellow button on the initialisation web page that will automatically load in their default browser.

Return

How to view colleagues' diaries

Follow the instructions to add your colleague's calendar for you to see:

Select 'Add Calendar'

Choose 'From Address Book'

Find the colleague's name whose diary you would like to add.

Document Management

In line with our Cloud first approach and to ensure the security of our documents please be advised that TEDI-London documents should only be stored in the M365 cloud. Ensure that all documents are stored as applicable on:

Your One Drive

Teams

Sharepoint

Document Management

Please do not store any documents on:

Local drives on your personal device

Your own Cloud storage

Documents stored on your personal device within the M365 applications are fine.

Please ensure that you do not email yourself documents to your own personal email address.

Mailing Lists

All Staff

TEDI-London All Staff – All staff

TEDIAllStaff@tedi-london.ac.uk

All staff and students

ML_TEDI – All staff and students

MLTEDI@tedi-london.ac.uk

You have completed this module!

Next topic: Policies and Decision Making

Ready to move on? Simply click on the next section or return to the node index to explore other topics.

Return to the node index

Home

Policies and Decision Making

In this section, you will be provided with the relevant policies and decision making that guide our employees.

Click start to begin.

START

Policies and Decision Making

1.

Where are our policies?

2.

Single status - What does that mean?

3.

What is our org structure?

4.

How do decisions get made?

Policies and Decision Making

5.

Our Executive Group

6.

What is my probation period?

Where are our policies?

TEDI-London Policies

All our people policies are contained in the directory linked here.We encourage open discussion and they are our policies as employees so if you spot something that doesn’t sound right or you find doesn’t quite work, feel free to let the People team know and we will soon get it updated for the benefit of all of us.

Single Status - What does that mean?

Our aim is to create a vibrant community of staff and students who work and study together seamlessly.

Our terms and conditions of employment do not differentiate between grades or roles; all our employees are of equal value and are expected to be treated in line with our values at all times.

How do decisions get made?

We have a Board, consisting of members of our Partner Organizations, Arizona State University, King’s College London and UNSW Sydney who meet once every three months.

Papers should be submitted to our Executive Group 10 days before the meeting.

Our Executive Group

Our Executive Group consists of:

Exec. meets regularly and if you need a decision or a discussion on an issue that has wide application for TEDI-London, send it to the Executive Assistant once you have done the relevant stakeholder management.

Founding Dean/ CEO – Judy Rape Director of Resources – Kerry Jenkins

We are a small and agile organisation so urgent matters can be raised via email in between the diarised meetings.

What is my probation period?

Probationary Period Policy

All employees are subject to a 6 month probationary period.

You should ensure fortnightly one to ones are diarised with your line manager which will discuss your wellbeing, your development, current objectives and any barriers to success.

You have completed this module!

Next topic: Your Wellbeing

Ready to move on? Simply click on the next section or return to the node index to explore other topics.

Return to the node index

Home

Your Wellbeing

Your wellbeing is of paramount importance to us – we want your time with us to be rewarding and fulfilling as well as offering you challenge and personal development.

To learn more about how we aim to support the wellbeing of our staff at TEDI-London, click start.

START

Your Wellbeing

1. Your wellbeing

2. Our first aiders

3. Useful Resources and Information

Your wellbeing

24/7 Advice & Information Line

We operate an Employee Assistance Programme and telephone helpline, as well as access to Occupational Health Services which are outsourced.

Call 0800 092 0987 and quote reference HA142907

Prevention is better, so please feel free to discuss any issues affecting your wellbeing – whether it is issues at work or elsewhere and we will do all we can to help even if that is lending a listening ear and/or signposting you to professional support.

24/7 DoctorLine

Call 0345 612 3861 from the UK or +44 (0) 203 858 9094 if abroad.Quote reference HE142907

Our First Aiders

To receive mental health and/or physical health support you may contact our first aiders who will assist you with any problems or concerns that arise.

First Aiders

Mental Health First Aiders

RETURN

First Aiders

Iman Ali Kay Bond Kate Crawford Jaz Crocker Helen Merrills Sarah Whittaker-Gilbey If none of the above people are in, please call 111 if you urgently need medical help or advice but it's not a life-threatening situation. Call 111 if: you need medical help fast but it's not a 999 emergency, you think you need to go to A&E or need another NHS urgent care service.

RETURN

Mental Health First Aiders

Jaz Crocker

Iman Ali

Shereen Sally

Sarah Whittaker-Gilbey

Useful Resources and Information

Click on the links below for useful resources and information to support your wellbeing.

Thrive: Mental Wellbeing App

RETURN

Thrive: Mental Wellbeing App

For valuable support and mental health information click to access the 'Thrive: Mental Wellbeing' app by Aviva.

How to download

Thrive: Mental Wellbeing

You have completed this module!

Next topic: COVID-19 Safe Campus

Ready to move on? Simply click on the next section or return to the node index to explore other topics.

Return to the node index

Introduction

The Universities and Colleges Employers Association (UCEA) and the trade unions (Unison, Unite, GMB etc) have issued a joint statement (Appendix 1) with the sole intention of protecting staff and limiting the spread of the Coronavirus, Covid-19.

The joint statement gives a great deal of weight to the use of lateral flow testing, by all staff, even those who have had two vaccinations. There is also a focus upon ensuring those who have symptoms of Covid-19 being aware that they should stay at home and self-isolate without fear of being reprimanded or being treated unfairly by employers.

Continue

Introduction

We have always advised TEDI-London employees to self-isolate, and being an agile organisation, our employees have always been able to work from home as required.

However, now we are able to physically work and study at our Canada Water Campus, a Campus Guide has been created and is updated on an ongoing basis to ensure everyone knows their role in restricting the spread of the virus, the level of support available from TEDI-London and to answer any questions that you may have.

Download the Campus Guide

Continue

Introduction

Our Staff and Students are encouraged to use lateral flow tests prior to physically attending the campus. The kits can currently be requested from the government.

Clear directions for how to order these are available here:

View Here

Health and safety legislation

Consultation

Use of government guidance

Principles for Working Safely on Campus

Risk assessments

Communication

Impact on staff

Read about each principle by clicking on the buttons.

What else are we looking to do as practical actions?

View node

1.

All colleagues are asked to work through the node on agile working in the L&D toolkit.

2.

Line managers are asked to undertake the online node:

a.

Leading/managing remote teams

b.

CIPD Line Manager Tips

c.

Managing / chairing/ facilitating 'hybrid' meetings

Continue

What else are we looking to do as practical actions?

3.

In a one to ones, line managers should have regular open, honest conversations with each of their team about:

Wellbeing and considerations of physically attending campus/ working in an agile way

a.

Practical preferences around where and how

b.

Embedding our approach to Maximising Performance – measurements, outputs

c.

Any impact on Student experience

d.

We have run a pulse survey on wellbeing, the results of which we all have access to via our line managers

4.

View here

Everything we do recognises our value of inclusion and ‘no size fits all'

5.

Covid-19 Related Questions

COVID-19 Related Questions

What if someone is diagnosed with Long COVID?

01

04

What about travelling abroad?

What if someone must self-isolate?

What if people do not wish to return and feel anxious or have other worries?

02

05

What about length of service? – I do not yet qualify for sick pay would I get paid for self-isolating?

03

06

What about getting vaccinated?

Hybrid Working Related Questions

What will happen to my development if I am less visible as we move towards a hybrid approach to agile working?

01

Other people who are not in the office or work different hours are seen as not committed, could this happen here?

03

Are there any specific meetings or collaborative opportunities where there is this expectation of attendance?

02

Someone wants to book a desk and there are not enough? Who gets priority?

04

Resources available

Talking with your workers about preventing COVID-19

Starting and supporting a conversation about wellbeing

Positive emotional wellbeing plan template

+ info

+ info

+ info

Supporting mental health at work

Line manager guide on supporting hybrid working

COVID related anxiety and stress in the workplace

+ info

+ info

+ info

Resources available

How to maintain a healthy work/life balance

+ info

You have completed this module!

Next topic: Frequently Asked Questions (FAQ)

Ready to move on? Simply click on the next section or return to the node index to explore other topics.

Return to the node index

Home

Frequently Asked Questions (FAQ)

This section will aim to answer your frequently asked questions about how we work at TEDI-London.

Click start to begin.

START

FAQs

Click on the links to view answers to a particular question, or proceed with the node by clicking next.

Do you pay for my professional membership?

How to order items I need to perform my role?

How to claim expenses?

What do I do if I need further support?

If I am feeling poorly, what should I do?

Are there any coffee and tea facilities?

Is there somewhere I can take a smoking break?

RETURN

How to order items I need to perform my role

Our procurement system is being worked on regularly to allow approval and purchase of items key to your role.

TEDI-London Policies

To access our procurement policy, click on the TEDI-London Policies folder as provided.

RETURN

How do I claim expenses?

To claim expenses, please go onto AskFinance within Teams.

RETURN

I am a member of a professional organisation, do you pay for my membership?

We will pay for one professional membership such as IET, CIPD, CIMA etc. Please ask your Manager if this is something that you would like to pursue.

RETURN

If I am feeling poorly, what should I do?

We offer a generous occupational sick pay scheme once you have completed one months service with us. Please ring and speak to your line manager ASAP if you are feeling unwell, or text in the first instance and arrange to speak later in the day. We do not encourage colleagues to attend work if they are ill.

You can fill in the Sickness Absence Form here

RETURN

What do I do if I need further support?

Your line manager should be your first port of call, although you will find colleagues are helpful and willing to assist if you are struggling with anything.

RETURN

Are there any coffee and tea facilities?

There are lots of shops within Canada Water and we provide milk, coffee, tea and sugar which you can use when you wish. You are not asked to contribute to this.

You will also find your colleagues often bring in pastries and other nibbles for the team to share.

RETURN

Is there somewhere I can take a smoking break?

No Smoking Policy

We have a non-smoking policy that is operational in our campus in line with the requirements of our Landlords, The Printworks, which can viewed here. However, there are designated areas where you will be able to smoke and these are clearly marked out. Please ask Sarah Whittaker-Gilbey if you are unsure where these are.

Congratulations!

You have completed your first induction node at TEDI-London! We hope the next few days are smooth sailing.

To learn more about working at TEDI-London and progress in your teaching and learning development, return to the toolkit.

If you would like to review this node, click start over.

START OVER?