UOG

University Administration &Management System

Its not an ERP! its journey of 15 Years

www.cet.uog.edu.pk

About us

Towards Education 4.0 for Industry 4.0

Center for Emerging Technology

University of Gujrat

• The Centre for emerging technologies (CET), an administrative section established under the directorate of IT-related Services for the commercialization of software, networks, and training services.
• We do realize that universities and educational institutes have budgets impediments and a shortage of skilled technical resources, especially at the inception phase.
• Instead of just a purely commercial venture, our goal is to help other universities and educational institutes to grow faster by utilizing our learned experiences and technological advancement.

The Pitch !

Government to Government

• UOG has Unique honor and experience to set up more than five other public sector universities of Punjab

• Backing of an automated, robust, intelligent, efficient, scalable, and reliable

Educational Resource Planning System.

• Enabling informed and in-time policy decisions.

• Complete Student life Cycle.

• Pacakage starting from online admissions to the degree printing

• All the university processes and their possible scenarios are professionally

engraved .

• Highly customizable Secure and Reliable

• Indespensibilty of staff

• Data Security

• Complete Autonomy to custidian departments

• Effective monitoring and evaluation of staff and faculty

• Enabling continuos academic improvements

Connected & Decenteralized

Faculty

Students

Staff

Updated and processed information of key stake holders

Registrar Dashboard

Vice Chancellor Dashboard

Accounts & Salary

Admission

Academics

ORIC

Student Services

QualityEnhancement

Industry

Examination

ScholorShips

Features

01

A brief guide of prominent features

Salient Features

End Users and Software professionals worked under one roof to make it Fit for the purpose

The product is well-practiced and has been evolved for 15 years engraving best experiences considering the ground realities. All the features are highly customizable depending on your existing processes.

Functionality

Modern, Responsive & User Friendly interfaces with the support of training manuals enhance its usability.

Useability

Along with Periodic Automated backup support, we do offer a complete solution for recovery management

Reliability

No installation required, you may connect from any part of the globe, securely and confidently if you own the valid credentials

Acessibility

From infrastructure to application-level security our Product has been passed through different vulnerability tests

Security

Performance

Our solution is designed to work efficiently on low bandwidth. Deployment on intranet makes it more swift and independent of Internet bandwidth issues

Modules

02

A brief guide of prominent features

Student & Faculty

All the modules are interlinked and decenteralized

Academics

Online Admissions

Course Registration, Batch and other Student related tasks management

Both modes of admission i.e. Departmental and Central through admission cell

H2H Fee Collections

Online Student Attendance

program wise fee structure, bank, accounts office, and HOD office connectivity

Enable teachers to mark the day-to-day attendance of the students and its compilation

Online Marks Submission

Employees Attendance

Quizzes, Assignments, Presentations, Mid, and other categories assessment

Attendance module integrated with biometric machines. Dashboard for management

Integrated LMS

To support eLearning in regular and special circumstances (e.g. COVID-19) a well established LMS is integrated with all the modules of the Educational ERP

Administrative Modules

Modules for Administrative Support

Online Recruitment

Salary Management

Job publishing, Application collection, scrutiny list generation and offer letters

Grade wise automated salary slips generation

Library Management

Stock Management

Online catalog of books with searching and automated book issuance process

Enlisting, maintenance, and issuance of stock and its reporting mechanism

Scholorship Module

Examination Module

Transcript generation, paper submission, roll number slip generation

Scholarship, interview, merit list management, and cheque issuance

To supervise and ease the administrative processes and rules, administration modules are connected to faculty and academic modules for meaningful information generation

Administrative Modules

Modules for Administrative Support

Research Profiling System

Quality Enahncement Cell

For the compilation of research work of faculty and showcasing on different forums

To ensure the quality of courses and Teachers an intelligent survey-based system is devised

Affiliated Colleges Module

Academic Coordination

A module for Registration & Affiliation management of colleges & Students

Managing academics activities e.g. curriculum, TLM, course codes, etc.

ASRB Module

Dynamic Website

A fully responsive website with access for departments to upload relevant contents

Dedicated module for thesis submission and external examination

Availability of updated statistics, graphs, and reports on the dashboards of top management instantly indicates the attention-seeking areas/ departments for informed policy decisions

Detailed Features

03

This section contains detailed features and processes of each module listed in previuos section

Admissions

A portable solution to cater diversified nature of each department and program

Online Admission System

A web based solution

• Support of departmental as well as the central mode of admissions
• Online & Offline Support for admission application
• Program wise merit criteria
• Automated merit list generation
• Merit list publishing on Website
• Admission Fee Callan Generation & Submission
• Seat allocation
• Roll number allocation
• Automated emails/ and necessary credentials creation

Academics

An integrated module for management of academics related mattersof teachers and students

Dean's Section

Dashboard containing graphs, reports, and statistics of all departments, programs, teachers, students, and infrastructure

Head of Department Section

• Students Management
• Courses Management
• Faculty Management
• LMS dashboard for supervision for quality of lectures delivery
• Teacher's Attendance
• Research Profiling
• ASRB case initiation

H2H Dues Mangement

Host to Host dues management is an automated integration of the university finance section with associated banks

Features & Benifits

• Shorten the treasury staff for verification of challans
• Facilitates students to submit fees in any branch of the associated banks
• implemented in
• Admission process
• Semester fee
• Recruitment System
• Currently, the following banks are associated but any bank can be linked on demand
• Habib Bank limited
• Bank of Punjab

Student Module

We believe that the facilitation of students is an utmost objective of our system

Features & Benifits

Admitted students are givern access to

• Email Account with unlimited usage
• Attendance
• Marks
• Online quizzes, assignments and projects submission
• Course forums
• Chat facility with teachers and class fellows
• Library for books searching and issuance

Faculty Portal

Faculty is the pride of any institution. The more they are facilitated; more they deliver

Features & Benifits

After recruitment of faculty; access is granted which contains

• Email account (unlimited usage)
• Allocate courses
• On line Attendance marking
• Online Marks Submission
• Online quizzes, assignments, and projects checking
• Course forums
• Research profile management
• access for books searching and issuance

Biometric Attendane

Performance management and on-time arrival of staff are ensured by a biometric attendance system integrated with ERP. This module is also portable

Features & Benifits

At each department entrance, biometric machines are installed with the support of

• Attendance marking through facial and thumbs expression
• Employee wise reports
• Department wise reports
• Late commer reports
• Automatic SMS warnings

Online Recruitment

To ensure merit-based selection; requires extreme transparency in the recruitment processes which can only be acquired by the implementation of an automated system

Features & Benifits

Online recruitment is comprises of

• Online Job Posting
• Archive of Jobs
• Online Application Submission for Faculty
• Online Application Submission for Staff
• Shortlisting of Applicants
• Call for interview letters generation
• Reporting

Salary Management

Being a large scale employer consisting of thousands of employees, in time payment of salary required an efficient solution for salary management

Features & Benifits

Salary management module includes;

• Grade and stage wise Salary Structure
• Auto increments and stages application on employee's salary
• Salary Slips generation
• Funds and Allownce Management
• Advance/ Loan deduction
• Penalty/decrements/ deduction imposement
• Reporting
• Dashboard

Stock Management

To manage such huge infrastructures with thousands of employees and allocation of resources direly needs a connected system for record-keeping and issuance management

Features & Benifits

Stock management module includes

• Vendor management
• procurement details
• stock enlisting
• consumable and fixed assets management
• Online requisition
• Automated issuance
• Item wise / month wise / employee wise reporting
• Stock Dashboard

Library Management

Geographically distributed numerous libraries with millions of books and online catalogs need a one-window interface for faculty, students and library staff

Features & Benifits

Our library module includes;

• Multiple libraries
• Role-based access
• Book management
• Shelve management
• Online searching on different parameters
• Requisition and Issuance
• Dashboard
• Reporting

Scholarship Module

To ensure equal access to the scholarships offers by different sources to the students with a humble background, an intelligent and transparent automated module is developed and integrated with Educational ERP

Features & Benifits

The University Scholarship Office is supported with the features like;

• Scholarship Announcements
• Online Application Submission
• Application Scrutiny
• Meril list generataion
• Publishing
• Dashboard
• Reporting

Examination Module

On-time and transparent holding of examination for such bulge of students is nevertheless possible without a smart automated solution

Features & Benifits

Controlled compilation of assesmnet and evaluation marks is accomplished through this module which also includes

• Automatic date-sheet generation
• Examination Centrre Mangement
• Examiner Management
• Roll No Slips & Attendance Sheets generation
• Result compilation
• Grade calculation
• Degree Printing
• Reporting

QEC Module

The quality enhancement module is one of the most prominent features of our ERP which ensures the optimum level of academic quality checks and identification of shortcomings

Features & Benifits

The software is collection of web-based dynamic surveys, a rich dashboard containing meaningful interpretation of answers and quality trends which also includes

• Multiple and automated periodic Surveys e.g.
• Course Evaluation Survey
• Teacher Evaluation Survey
• Facilities evaluation
• Class held report
• Inforced alignment of time table with class holding
• Identification of postponed classes and their makeup classes
• Trend analysis

Website with Research Profiling System

A portable solution for university and departmental websites along with research profiling of faculty members

Features & Benifits

A state-of-the-art, modern, responsive and rich user interface of the website is developed. Aside from this a web-based plugin for showcasing basic profiles, educational history, experience, projects, research papers of the faculty.

• University main website
• Oric Website
• Departmental websites
• Departmental access for content management
• Conferences web sites
• Research profiles of the faculty
• Reports compilation

Methodology

03

To proceed further

Packages

We can offer these services in following Modes

BEst for INSTITUTES with primitive it infrastructure

BEst for INstitutes having good it infrastructure

Softwareas Service

ON premisesInstalation

No need to manage infrastructure on your premises

Application will be deployedon the institute 's servers

Option-A

Option-B

Methodology

Steps to Follow

Process Customization

Proposal

MOU

Demo & Meeting

Implementation

Support

Contact

For furthur assistance & quries please contact

Zahid Raza

Direcor IT

+03006257675

You may connect with us on

https://cet.uog.edu.pk

sdmc@uog.edu.pk

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