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CHAPTER 1 INFOGRAPHIC

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CHAPTER 1:TERM & BASIC CONCEPT OF RECORDS

WHAT IS RECORDS?

Description record from: (IRMT, 1999) (National Archives Act 2003)

INFO

VARIRTY FORMS OF RECORDS

CREATED ON PAPER CREATED ON MEDIA OTHER THAN PAPER

4 CHARACTERISTICS OF RECORDS

STATICHAVE AUTHORITY UNIQUE AUTHENTIC

2 TYPES OF RECORDS

PUBLIC PRIVATE

VALUE OF RECORDS

Administrative value Fiscal value Legal value Informational value Evidential value

USES OF RECORDS

To document actions To confirm decisions To identify rights and responsibilities To communicate information

INFO

FUNCTION OF RECORDS

show that someone is responsibletell us the story of in the past. decision making process make tasks efficient and economy

WHY RECORDS NEED TO BE MANAGED ??