Project Management (Copy)

Introduction to Project Management

In this node, you will cover essential project planning, the importance of risk assessments, and how to effectively evaluate a project.

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Index

2.

Project Planning and Milestones

1.

Time Management

4.

Risk assessment, register& risk mitigation planning

3.

Budgeting

5.

Project Evaluation

1.0 Time Management

This section covers the important skill of using time effectively or productively in order to meet deadlines.

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Task Details

Activity

Answers

Task:

You have to plan your best friend's surprise birthday party in 24 hours.

Task Details

Answers

Activity

Activity:

Write the following tasks in order to get everything set up in time:

Bake the cake Get dressed

Buy food and decoration items Book Venue

Decorate Theme selection

Send invites

Task Details

Answers

Activity

Example of wrong order

Send invites Book venue Bake the cake Buy pantry and decoration items Decorate Theme selection Get dressed

Task Details

Answers

Activity

The correct order

Theme Selection Book venue Send invites Buy food and decoration items Bake the cake Decorate Get dressed

PREREQUISITES

TIMING

Key strategies to keep in mind while managing the time

PRIORITISE

PROCESSES

2.0 Project Planning & Milestones

In this section, you will learn how to plan for your project and establish milestones for significant stages or events in your project development.

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Project Planning

Click on the icons to explore the different stages of project planning.

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How to start planning?

Planning can be approached by asking a series of questions: What are the objectives of my projects? What actions are needed to meet these objectives? (the activities) By when are these actions needed? (the schedules) How will these actions be done? (the resources) What other work is not going to be done? How do we know if it is working?

Designing the ultimate tree house

Watch the video, and write notes on the following sections in relation to your project:

Activities to complete

Resources needed

Key milestones

3.0 Budgeting

In this section, you will learn how to budget (process of creating a plan to spend your money) for your project.

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Thought Experiment

Think of a few items that you are saving up to buy. (It can be within the next year or even the next 5 years. e.g. car, move out, a present, formal dress/suit).What are you saving up for?

Thought Experiment

How would you ensure that you can purchase these items? e.g. Work, pocket money, researching the type of product you want and its price etc. How would you plan to save up?

Creating a project budget

Watch this video and answer the following questions on a separate piece of paper:

What is a Project budget?

Why is it important?

Tips for project budgeting

Watch this video and answer the following questions on a separate piece of paper:

What is the process for managing project cost?

What 3 tips will you use and apply to your 'Recharge!' project?

Let's revisit the birthday party you were planning. Here are some factors that rely heavily on your budget:

What are some extra things to also importantly consider?

These may not have to do with budgeting but with safety and risk management.

4.0 Risk assessment, register & risk mitigation planning

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What is a risk assessment?

Risk assessment is a term used to describe the overall process or method where you:- Identify hazards and risk factors that have the potential to cause harm (hazard identification). - Analyse and evaluate the risk associated with that hazard (risk analysis, and risk evaluation). - Determine appropriate ways to eliminate the hazard, or control the risk when the hazard cannot be eliminated (risk control).Source: CCOHS

Case study of Risk assessment, register & risk mitigation

Linking back to the birthday party, what are some potential risks you should consider?

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How could you reduce these risks?

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Risk assessment, register & risk mitigation stages

The process of risk assessment can be split into four stages:

Identify risk

Analyse & Evaluate risk

Treat risk

Monitor & Review

Identify any potential hazards

Eliminate or minimise the risk

Regularly collect and analyse relevant information to make sure you are doing what you set out to do

Assess the risk that the hazards create

What are some types of risks?

Find out other types of risks by clicking here

5.0 Project Evaluation

This final section will cover how to analyse completed goals, objectives and activities to determine whether the project has produced planned results.

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Project Evaluation

There are 3 main parts of Project Evaluation:

Planning

Evaluation

Implementation

CONTINUE

1. Planning

2. Implementation

Assessment criteria overview (goals and objectives), project tools and software outline, scheduling & milestones

Mapping of steps, working on prototype or activity, research etc.

3. Evaluation

Collection of evidence/data, logbook of progress, reflection of what went well, and what didn’t. Why did the project turn out like it did? What are the factors that helped it grow or held it back?

For this section, we are going to focus on evaluation

To evaluate effectively, you should ask yourself the following questions:

• Does the design of project fit the brief and the needs of the users?

• Did the project progress efficiently and follow the required timeline?

• Were resources used effectively?

• Considering these answers, overall, what went well in the project? What could have been done differently?

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