The ESS

HR-US Employee Self-Service

Start

Objective

To introduce the Employee Self Service

Familiarize you on the usage of the ESS

Help you determine the benefits you can get from using the ESS

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Outline

Work Instruction

System Overview

Type of Access

Each outline has short quiz so be ready!

Introducing

The MMC Employee Self Service web-based system

What is ESS?

It is a web-based system capable of facilitating automated timekeeping process, data updates and with the following Important Features:

1. Online filing and approval of forms (e.g. Leave forms, OT forms, Attendance Adjustment, etc.) 2. Online viewing and monitoring of the following of Attendance summary, Leaves, Work schedules, Current and previous statutory and company loans, etc. 3. Online viewing of payslip

The context of ESS for Payroll

Payroll will be computed for whole month and the computed netpay is divided into two (2)

Payroll process is once a month only (every 7th of the month)

2 equal amount will be credited seperately on the 15th and month end

The context of ESS for Payroll

Since the processing of Payroll is once a month, covered period for timekeeping, deduction & allowance is also monthly.

(+ or -)Timekeeping / Overtime / Allowance covered period will be from July 1 to 30 2022

to illustrate:

Aug 15 & 30 Payroll

Sep 15 & 30 Payroll

(+ or -)Timekeeping / Overtime / Allowance covered period will be from Aug 1 to 30 2022

Cut-off Reminder

Apply for Missing logs or Manual Attendance if the system traces any blanks on your time logs

Unapproved application beyond 6th day of the month, cannot be processed and included in timekeeping and payroll processing

Make sure to check and review your Attendance Information regularly or not later than 6th day of the month to ensure all TIME Entries are complete

Let's review

Start

Read each question and answer choice carefully. Choose the correct answer.

The context of ESS for Payroll

Since the processing of Payroll is once a month, covered period for timekeeping, deduction & allowance is also monthly.

to illustrate:

Sep 15 & 30 Payroll

Aug 15 & 30 Payroll

(+ or -)Timekeeping / Overtime / Allowance covered period will be from Aug 1 to 30 2022

(+ or -)Timekeeping / Overtime / Allowance covered period will be from July 1 to 30 2022

1. Our Payroll process is once a month only.

Yes

No

Let's go back

Cut-off Reminder

Apply for Missing logs or Manual Attendance if the system traces any blanks on your time logs

Unapproved application beyond 6th day of the month, cannot be processed and included in timekeeping and payroll processing

Make sure to check and review your Attendance Information regularly or not later than 6th day of the month to ensure all TIME Entries are complete

2. In what day is our cut-off in filing and approval of timekeeping applications?

5th of the month

6th of the month

1st of the month

Let's go back

The context of ESS for Payroll

Payroll will be computed for whole month and the computed netpay is divided into two (2)

Payroll process is once a month only (every 7th of the month)

2 equal amount will be credited seperately on the 15th and month end

3. Our Payroll will be computed for whole month and the computed netpay is divided into two (2)

True

False

Let's go back

Outline

Work Instruction

System Overview

Type of Access

Types of Access:

1. Employee Access

This is an access given to all employees. Your access will be available on the same day you receive your first salary.

2. Authorized Approver

This is the access given to all Managers or Team Leaders. It includes module for on-line approval of timekeeping applications submitted by team members. Also includes module for on-line attendance of team members.

3. System Admin

This is access given to HR to administer and maintain the ESS

How to access your ESS account

Connect your PC, laptop, smart phones or any device to MMC network

Connect on the _MakatiMed Free WiFi

Open Google CHROME browser and key-in the URL Address:

https://hrus.makatimed.net/mmc-ess/

Log on using your credential. Personalize the password once your log in

Username : [6 digit Employee Number]Password : admin1234

Let's review!

Read each question carefully and choose between two options for the correct answer

START

Types of Access:

This is an access given to all employees. Your access will be available on the same day you receive your first salary.

1. Employee Access

2. Authorized Approver

This is the access given to all Managers or Team Leaders. It includes module for on-line approval of timekeeping applications submitted by team members. Also includes module for on-line attendance of team members.

3. System Admin

This is access given to HR to administer and maintain the ESS

This is the access given to all Managers or Team Leaders. It includes module for on-line approval of timekeeping applications submitted by team members. Also includes module for on-line attendance of team members.

System Admin

Authorized Approver

This is the access given to all Managers or Team Leaders. It includes module for on-line approval of timekeeping applications submitted by team members. Also includes module for on-line attendance of team members.

Authorized Approver

Right!

This is the access given to all Managers or Team Leaders. It includes module for on-line approval of timekeeping applications submitted by team members. Also includes module for on-line attendance of team members.

Wrong!

System Admin

How to access your ESS account

Open Google CHROME browser and key-in the URL Address:

https://hrus.makatimed.net/mmc-ess/

Connect on the _MakatiMed Free WiFi

Connect your PC, laptop, smart phones or any device to MMC network

Log on using your credential. Personalize the password once your log in

Username : [6 digit Employee Number]Password : admin1234

What internet browser can be used to open the ESS

Google Chrome

Mozilla Firefox

What internet browser can be used to open the ESS

Right!

Google Chrome

What internet browser can be used to open the ESS

Mozilla Firefox

Wrong!

Outline

Work Instruction

System Overview

Type of Access

On your first successful log in, Data Privacy Notice will appear

This is the initial landing page of the system. Hover your mouse through the interactive icons for quick view on the different modules and functionalities of the ESS

The HOME module of ESS

This is the HOME drop down menu list. Click on each icon for quick view and description.

The APPLICATION module

This is the APPLICATION drop down menu list. Click on each icon for quick view and description.

The INQUIRIES module

This is the INQURIES drop down menu list. Click on each icon for quick view and description.

QUICK RECAP

Let's review

Start

Read each question carefully and choose between the options for the correct answer

This is the initial landing page of the system. Hover your mouse through the interactive icons for quick view on the different modules and functionalities of the ESS

In what button in the Dashboard where we can update our e-mail and contact numbers?

User Profile

Notification Panel

Timekeeping Information

Let's go back

This is the initial landing page of the system. Hover your mouse through the interactive icons for quick view on the different modules and functionalities of the ESS

What part in the Dashboard where the attendance summary is listed. It has exceptions or suggestion on what transaction/s needed to file.

Bell Button

Reminder

Timekeeping information

Let's go back

This is the APPLICATION drop down menu list. Click on each menu’s for quick view and description.

This is the menu where we can file our Leaves, Overtime, attendance adjustment etc.

Home

Application

Inquiries

Let's go back

This is the INQURIES drop down menu list. Click on each menu’s for quick view and description.

This menu is where we can see the summary of Leave balance, Loans, Payslip etc.

Inquiries

Home

Application

Let's go back

Congratulations!

Let's wrap up >>

FAQ

"How long until my ESS account becomes available?"

QUESTION

ANSWER

"As new employee, your ESS account will be available on the same day you receive your first salary"

"What will be my Username and Password?"

QUESTION

"Our username is the 6 digit ID number and the default password is admin1234"

ANSWER

FAQ

"What shall I do if I cannot remember my password?"

QUESTION

"In log-in page click the FORGOT PASSWORD. You will see 2 options to reset your password"

ANSWER

"Yes, 'by MMC email address' and 'by SSS no and TIN'. How to use these?"

QUESTION

"If you choose MMC email, you will receive an email notification with link provided to reset your password"

ANSWER

"What if I do not have MMC email?"

QUESTION

"Then choose the 2nd option, enter your SSS number and TIN. It should be NO space, NO dash and add 3 zeros (000) at the end of your TIN""

ANSWER

FAQ

"Is ESS also accessible outside MMC?"

QUESTION

"Yes, it is available outside MMC during available timeframe from 8am to 5pm daily. Due to the contents available in the ESS (payslip, personal info etc..). To minimize the risk of information breach from unauthorize access. Do not share your passwords to anyone"

ANSWER

Contact Information

Should you need assistance, feel free to connect with the following team

HR Analytics Team

For ESS concern

8445 or 3969

hrmdd_hrad@makatimed.net.ph

OD Team

For License concern

3910 or 3625

hrmdd_odd@makatimed.net.ph

Payroll Team

For Payroll concern

3634, 3704, 3637

hrmdd_payroll@makatimed.net.ph

THANK YOU!

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